Property Administrator

Canadian Tire Corporation; Fort St. John; On-site; CAD 53,000 - 88,000; Full time

Job summary

Canadian Tire Corporation is seeking a Property Administrator to support the Property Management Team in day-to-day operations for retail and commercial properties. You will assist with A/R and A/P, budgeting, rent roll review and tenant communications.

Reporting to the Property Manager, you will liaise with property accountants, manage service contracts and oversee arrears collections, while helping prepare monthly budgets and invoices for tenants.

Qualifications

• Completion of college in a related field or accounting with 3–5 years of commercial/retail property administration experience.
• Experience with Yardi Property Management Software.
• Proficiency in accounting and financial management (A/P & A/R).
• Strong customer service orientation.
• Excellent planning and organizational skills.
• Strong software application skills (MS Office).
• Effective interpersonal and conflict resolution skills.
• Strong written and verbal communication skills.
• Strong Excel skills.
• Ability to work well under pressure, multi task and meet deadlines.
• Ability to work independently, as well as within a team.

Responsibilities

• Assist in review and approval of P.O.s and invoices.
• Accounts Payable – ensure suppliers are paid on time and review payables.
• Day-to-day management of accounts payable issues and supplier invoices.
• Administer, review and monitor service contracts and vendor performance.
• Arrears management – review AR reports and collect outstanding tenant arrears.
• Review monthly rent-roll for accuracy.
• Liaise with property accountants for expense issues.
• CAM management/maximizing recoveries – plan and monitor expenses.
• Assist Property Manager in monthly budget/expense variances, forecasts and annual budgets.
• Dispatch maintenance and security to tenant calls.
• Prepare and issue tenant billings and Rental Advice Notices.
• Manage tenant accounts: statements, late notices and default letters.
• Tenant invoices – prepare rent instalment notices and year-end adjustments.
• Rental adjustments – communicate with new tenants on charges/changes.
• Manage Tenant Charge Back system and follow-up on payments.
• Tenant document control and liaison.
• Coordinate with lease admins and legal for information accuracy.
• Perform other duties as assigned.

Skills

Accounts Payable

Accounts Receivable

Customer Service

Organization

Communication

Teamwork

MS Office

Excel

Yardi

Education

College diploma in related field or accounting

Tools

Yardi Property Management Software

MS Office Suite

Excel

Job description

The Property Administrator is a key member of the Property Management Team and provides day-to-day administrative support. Reporting to the Property Manager the incumbent is responsible for a variety of services related to the operation of retail and commercial properties inclusive of but not limited to Accounts Receivable (A/R) reporting, Accounts Payable (A/P) processing, budgeting, supplier invoices, rent roll review, tenant liaison and communication.

What You'll Do:

• Assist in the review and approval process of P.O.s and invoices;
• Accounts Payable – ensure suppliers are paid on a timely basis, establish good relationships with suppliers and review all payables according to accounting procedures
• Day-to-day management of accounts payable issues and supplier invoices;
• Administer, review and monitor service contracts in addition to the review of vendor / contractor performance;
• Arrears Management – Review accounts receivable reports and collections of any outstanding tenant arrears, participate in all monthly AR meetings;
• Review of the monthly rent-roll to ensure accuracy;
• Liaise with property accountants for property expense related issues;
• CAM Management/Maximizing Recoveries – plan for and monitor expenses;
• Assist the Property Manager in monthly budget / expense variances, forecasts and annual budgets;
• Dispatch maintenance and security to tenant calls;
• Prepare and issue tenant billings, Rental Advice Notices;
• Manage tenant accounts: prepare statements of accounts, late payment notices and default letters, in co-ordination with the Property Management and Leasing Departments;
• Tenant Invoices – assist with preparing annual rent instalment notices, year-end adjustments and other tenant billings, ensure same are accurate and delivered to tenants in a timely manner;
• Rental Adjustments – correspond with new tenants concerning rental charges/changes.
• Manage the Tenant Charge Back system – co-ordinate invoicing and follow-up on payment of same.
• Tenant document control and tenant liaison and communication;
• Liaise with property accountants, lease administrators and legal to ensure the accuracy of information;
• Perform other duties, as assigned.

What You'll Bring:

• Completion of college in a related field or accounting with three (3) to five (5) years of commercial / retail property administration experience.
• Experience with Yardi Property Management Software
• Proficiency in accounting and financial management (A/P & A/R);
• Strong customer service orientation;
• Excellent planning and organizational skills;
• Strong software application skills (MS Office);
• Effective interpersonal and conflict resolution skills;
• Strong written and verbal communication skills;
• Strong Excel skills;
• Ability to work well under pressure, multi task and meet deadlines;
• Ability to work independently, as well as within a team.

Our typical hiring range is between $53,000.00 and $88,000.00 CAD Annual. The target salary range is between $55,000.00 and $65,000.00 CAD Annual. Salary decisions are also dependent on other factors such as your experience, job-related knowledge, skills and competencies, market location, industry benchmarks, internal equity and other role-specific requirements.

This posting represents an existing vacancy within our organization.

We may use artificial intelligence tools as part of our recruitment process to assist in the initial screening of resumes. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters.

About Us

CT REIT is an unincorporated, closed-end real estate investment trust formed to own income-producing commercial properties located primarily in Canada. Its portfolio is comprised of over 370 propertiestotalling more than 31 million squarefeet of GLA, consisting primarily of net lease single-tenant retail properties located across Canada. Canadian Tire Corporation, Limited is CT REIT’s most significant tenant. For more information, visit ctreit.com.

Our Commitment to Diversity, Inclusion and Belonging

We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.

Accommodations

We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.