Property Acquisition Admin Specialist (Hybrid)

City of Mississauga; Mississauga; Hybrid; CAD 47,000 - 63,000; Full time

Benefits offered by this job

Hybrid workplace

Job summary

City of Mississauga is seeking an administrative coordinator to support the Rapid Transit Program Office through property acquisition activities. The role emphasizes organization, records management, budgeting support and coordination with internal and external stakeholders.

Based in Civic Centre with a hybrid work arrangement, the position requires at least two years of realty experience and strong document preparation, communication and multitasking skills.

Qualifications

• Post-secondary education required.
• Minimum 2 years administrative experience in Legal/Realty.
• Extensive property administration and records management.
• Excellent written and oral presentation skills.
• Ability to work in a fast-paced environment and multi-task.
• Advanced computer skills including Word and Excel.
• Willingness to travel to City sites; G class license preferred.
• Prolonged keyboard and screen exposure; office setting.

Responsibilities

• Provide administrative support to ensure smooth day-to-day operations of Realty matters for RTPO.
• Monitor task completion to meet deadlines.
• Communicate deliverables for decision making to RTPO and track approvals.
• Administer property activities per contractual requirements and coordinate internal/external services.
• Act as resource between Realty Services, RTPO, Finance, Legal Services and external vendors.
• Produce documents for stakeholders, including minutes, letters, policy, reports, charts and presentations.
• Maintain awareness of key dates, milestones, vendor deliverables and file activity.
• Manage property files, deeds, agreements and plans with record retention.
• Monitor budgets for consultants and reconcile payments.
• Monitor and reconcile third-party contracts and invoices per procedures.
• Maintain professional communication with stakeholders.
• Travel to different City sites as required.

Skills

Administrative experience

Detail oriented

Organizational skills

Multi-tasking

Communication

Problem solving

Travel readiness

Record keeping

Education

Post-secondary education

Tools

Microsoft Word

Excel

Job description

City of Mississauga is seeking an administrative coordinator to support the Rapid Transit Program Office through property acquisition activities. The role emphasizes organization, records management, budgeting support and coordination with internal and external stakeholders.

Based in Civic Centre with a hybrid work arrangement, the position requires at least two years of realty experience and strong document preparation, communication and multitasking skills.