Project Planner

University Health Network; Toronto; On-site; CAD 82,000 - 102,000; Full time

Benefits offered by this job

Competitive offer packages

HOOPP pension plan

Close access to Transit and UHN shuttl

Flexible work environment

Development opportunities

Job summary

University Health Network (UHN), FacilitiesManagement, Planning, Redevelopment and Operations(FM-PRO) is looking for an experienced professional to fill the key role of Project Planner in our Planning Department.

As an integral member of the FM-PRO department under the direction of the Senior Project Manager, Project Planning, the PROJECT PLANNER will work closely with a Project Manager to oversee management, organization and orchestration of all aspects of functional programming and the

Qualifications

• Bachelor’s degree in Health Administration, Architecture, Engineering, Design Technology.
• Minimum 3 years of relevant experience in architectural, engineering, or project management within the health or public sector.
• Experience coordinating and facilitating multi-stakeholder meetings, including scheduling meetings, preparing agendas, presentation materials, and meeting minutes.
• Strong computer literacy and proficiency in project management tools.
• Knowledge of building codes and standards applicable to acute healthcare environments (asset).
• Familiarity with OAA and CCDC contract frameworks (asset).
• PMP certification (asset).
• Experience with Ministry of Health (MOH) Capital Planning processes (asset).
• Excellent interpersonal and customer service skills.
• Strong time management and organizational abilities, including task prioritization.
• Advanced problem-solving and analytical skills.
• Exceptional verbal and written communication skills.
• Ability to produce high-quality presentations, reports and meet strict deadlines.

Responsibilities

• Assist to drive the planning phase of construction/renovation projects, including functional programming, development and approval of project scope, schedules, and budgets.
• Develop and implement strategies to manage user group planning processes effectively.
• Prepare presentations, reports, and meeting minutes to effectively communicate project scope, schedule, risks, and challenges.
• Perform financial management activities, including project budgeting, cost tracking, and cash flow forecasting.
• Prepare, review, and maintain project documentation, including contracts.
• Assist in hiring and supervising consultants, ensuring alignment with project objectives. Negotiate revisions, changes, and additions to contractual agreements with consultants.
• Review and perform quality control of documents submitted by consultants.
• Develop and implement strategies for risk mitigation and resolution throughout the planning phase.
• Compile and archive project documentation at the end of the planning phase, including documentation of lessons learned.
• Collaborate with the FM-PRO Redevelopment team to ensure smooth handover from planning to implementation.
• Perform administrative tasks to provide day-to-day project management support and coordination for project meetings and initiatives, to ensure efficient user engagement and departmental operations.
• Execute cross-functional responsibilities as assigned.
• Undertake other duties consistent with the role as required.
• After hours/weekend work may occasionally be required as part of the role. Lieu time can be pre-approved to cover this need when required

Skills

Stakeholder coordination

Project management tools

Communication skills

Time management

Organizational skills

Multi-disciplinary collaboration

Education

Bachelor's degree in Health Administration, Architecture, Engineering, Design Technology

Tools

Microsoft Project

AutoCAD

MS Office

Job description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: New
Site: 67 College Street
Department: FM-PRO
Reports to: Senior Project Manager
Salary Range: $81,816 - $102,270 per year
Hours: 37.5 hours per week
Shifts: Days
Status: Permanent Full-time
Closing Date: November 4, 2026

Position Summary

University Health Network (UHN), FacilitiesManagement, Planning, Redevelopment and Operations(FM-PRO) is looking for an experienced professional to fill the key role of Project Planner in our Planning Department.

As an integral member of the FM-PRO department and under the direction of the Senior Project Manager, Project Planning, the PROJECT PLANNER, PROJECT PLANNING will work closely with a Project Manager to oversee management, organization and orchestration of all aspects of functional programming, space planning and the planning phases for construction, renovation, and/or relocation projects. The successful candidate will work closely with the FM-PRO Leadership, UHN Executive Project Sponsors and Staff to understand and plan for key capital project initiatives as prioritized by the organization.

Duties

• Assisttodrive the planning phase of construction/renovation projects, including functional programming, development and approval of project scope, schedules, and budgets.
• Develop and implement strategies to manage user group planning processes effectively.
• Prepare presentations, reports, and meeting minutes to effectively communicate project scope, schedule, risks, and challenges.
• Performfinancial managementactivities, including project budgeting, cost tracking, and cash flow forecasting.
• Prepare, review, andmaintainproject documentation, including contracts.
• Assistin hiring and supervisingconsultants, ensuring alignment with projectobjectives.Negotiate revisions, changes, and additions to contractual agreements with consultants.
• Review and perform quality control of documentssubmittedby consultants.
• Develop and implement strategies for risk mitigation and resolution throughout the planning phase.
• Compile and archive project documentation at the end of the planning phase, including documentation of lessons learned.
• Collaborate with the FM-PRO Redevelopment team to ensure smooth handover from planning to implementation.
• Perform administrative tasks to provide day-to-day project management support and coordination for project meetings and initiatives, to ensure efficient user engagement and departmental operations.
• Execute cross-functional responsibilities as assigned.
• Undertake other duties consistent with the role asrequired.
• After hours/weekend work may occasionally be required as part of the role. Lieu time can be pre-approved to cover this need when required

Requirements

• Bachelor’s degree in Health Administration, Architecture, Engineering, Design Technology, or an equivalent recognized discipline.
• Minimum3years of relevant experience in architectural, engineering, or project management within the health or public sector.
• Experience in coordinating andfacilitatingmulti-stakeholder meetings, including scheduling meetings, preparing agendas, presentation materials, and meeting minutes.
• Strong computer literacy andproficiencyin project management tools.
• Knowledge of building codes and standards applicable to acute healthcare environments (asset).
• Familiarity with OAA and CCDC contract frameworks (asset).
• PMP certification (asset).
• Experience with Ministry of Health (MOH) Capital Planning processes (asset).
• Excellent interpersonal and customer service skills.
• Strong time management and organizational abilities, including task prioritization.
• Advanced problem-solving and analytical skills.
• Exceptional verbal and written communication skills.
• Ability to produce high-qualitypresentations,reportsand meet strict deadlines.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.