Project Operations Coordinator

Client: Commerical Consumer Services Company
Role: Project Operations Coordinator(Junior- MidlevelLevel Candidate)
Salary: $60,000-$75,000
Hybrid after initial 90 days of trianing

Location: Long Island City, NY

The Project Operations Coordinator supports the seamless execution of operational and project-based activities within the corporate office. Reporting to the Director of Planning and Analytics, this role combines data-driven decision-making with essential project coordination and administrative functions. The ideal candidate brings strong analytical abilities, organizational skills, and cross-functional communication capabilities to drive operational excellence and support strategic initiatives.

Key Responsibilities:

• Analyze project and operational data to identify trends, improve processes, and support informed business decisions.

• Develop and maintain reports on key metrics such as budgets, labor usage, and resource allocation.

• Manage and update internal systems, including Facilities Management Systems (FacMan) and Virtual Desktop Infrastructure (VDI).

• Coordinate onboarding tasks and manage access setup for new team members.

• Track and monitor project and work order progress; prepare status updates for leadership.

• Provide day-to-day administrative and operational support across the department to ensure efficient project execution.

• Handle incoming communications, draft responses, and liaise with internal stakeholders.

• Schedule, coordinate, and facilitate team meetings, including agenda preparation and minute-taking.

• Act as a liaison across departments—Operations, HR, Accounting, and others—to ensure smooth workflow and information exchange.

• Manage sensitive information with professionalism and maintain organized documentation.

• Serve as the primary contact for internal and external inquiries related to project operations.

• Cultivate strong relationships with vendors, clients, and cross-functional teams to support ongoing initiatives.

• Ensure timely and transparent communication across all levels of the organization.

Qualifications & Skills:

• High school diploma required; associate’s or bachelor’s degree preferred or equivalent experience.

• At least 2 years of experience in operations, project coordination, or administrative roles.

• Proficiency with Microsoft Excel, Microsoft Office Suite, and familiarity with database and systems management tools.

• Experience with Facilities Maintenance Management Systems is a plus.

• Strong analytical and problem-solving skills with the ability to interpret data and identify process improvements.

• Excellent project coordination abilities; capable of managing multiple priorities and meeting deadlines.

• Effective written and verbal communication skills for diverse audiences.

• Highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

• Self-starter with the ability to work independently and handle confidential information discreetly.

• Strong interpersonal and relationship-building skills across various levels of the organization and with external partners.