PROJECT MANAGER TRANSPORTATION SERVICES

City of Toronto; Toronto; On-site; CAD 103,000 - 142,000; Full time

Job summary

The City of Toronto is seeking a Project Manager for Transportation Services to lead and coordinate projects related to fleet and winter operations. This role involves collaboration with various stakeholders and managing complex contracts. The ideal candidate will have a strong background in project management and relevant educational qualifications.

Qualifications

• Significant project management experience, leading projects from inception to completion.
• Experience managing complex multidisciplinary contracts in transportation or infrastructure.

Responsibilities

• Develop and implement detailed timelines and plans for program-specific requirements.
• Lead and implement pilot projects for new technologies in winter operations.
• Manage fleet procurement and inventory processes in partnership with the Fleet Division.

Skills

Critical thinking

Analytical skills

Creativity in problem-solving

Interpersonal skills

Education

Post-secondary education in Engineering

Post-secondary education in Architecture

Post-secondary education in Planning

Tools

Microsoft Office

SAP

RACS

Maximo

Job description

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Division & Section: Transportation Services, Operations & Maintenance, Fleet Facilities Winter Coordination

Work Location: 8270 Sheppard Ave. E,

Job Type & Duration: Full-time, 1 Permanent

Salary: $103,431 to $141,247

Shift Information: Monday-Friday, 35 hours per week,

Affiliation: Non-Union

Number of Positions Open: 1

Posting Period: 05-May-2025 to 20-May-2025

Reporting to the Sr. Project Manager, Fleet, Facilities and Winter Coordination Section, the Project Manager will lead, manage, and coordinate projects and programs related to Transportation Services’ Facilities (Yards), Fleet (in-house equipment), GPS installation and maintenance, and winter operations communications and coordination. The role involves liaising and facilitating effective communication between various City of Toronto divisions, participating municipalities, and working with multidisciplinary teams of internal and external stakeholders, including consultants.

Major Responsibilities:

1. Develop and implement detailed timelines and plans for program-specific requirements such as facilities repairs, renovations, and new capital construction at transportation yards.
2. Recommend and modify policies and procedures for the winter maintenance program.
3. Lead and implement pilot projects for new technologies in winter operations, such as telematics and artificial intelligence.
4. Manage fleet procurement and inventory processes in partnership with the Fleet Division.
5. Assist in procurements related to winter contracts, including weather information systems and maintenance contracts.
6. Provide technical support for GPS monitoring of equipment.
7. Manage, motivate, and train staff, ensuring effective teamwork, high work standards, and organizational performance, fostering innovation.
8. Supervise daily operations of staff, including scheduling, work review, and performance evaluation.
9. Authorize and monitor vacation and overtime requests, and handle disciplinary actions as needed.
10. Contribute to the development and administration of the annual budget, ensuring expenditures stay within limits.
11. Review winter communication plans and coordinate with Public & Employee Communications to promote winter initiatives.
12. Investigate and address complaints from 311, coordinating responses with winter teams.
13. Represent Transportation Services at meetings with the public, officials, and partner agencies.
14. Coordinate program impacts with other divisions and agencies, including Fleet Services, 311, and Toronto Police.
15. Ensure contractor work is documented and payments are processed accurately.
16. Ensure compliance with relevant legislation and policies.
17. Prepare reports and correspondence for City Council and committees.
18. Coordinate approvals for installations and permits within city property and public rights-of-way.
19. Develop project scopes, specifications, and manage procurement processes, including legal agreements and ongoing contract management.
20. Manage projects, ensuring effective delivery, resource allocation, training, and continuous improvement.

Key Qualifications:

1. Post-secondary education in Engineering, Architecture, Planning, or equivalent experience.
2. Significant project management experience, leading projects from inception to completion.
3. Experience managing complex multidisciplinary contracts in transportation or infrastructure.
4. Knowledge of procurement procedures, contract administration, and public organization operations.
5. Critical thinking, analytical skills, and creativity in problem-solving.
6. Interpersonal skills for working with staff, stakeholders, and contractors.
7. Proficiency in Microsoft Office and familiarity with systems like SAP, RACS, and Maximo.
8. Ability to organize schedules and budgets.
9. Knowledge of relevant policies, procedures, and legislation.
10. Valid Ontario Class G Driver's License and ability to obtain a City driver’s permit.

Equity, Diversity and Inclusion

The City is an equal opportunity employer committed to workplace inclusiveness reflecting our diverse community. Learn more about the City’s employment equity initiatives.