PROJECT MANAGER (strategic projects)

• Division & Section: Fleet Services, Business Management
• Work Location: Office locations are 843 Eastern Avenue, 1050 Ellesmere Road and Union Station. Hybrid – Work from home with minimum 2 days in office per week
• Job Type & Duration: Full Time, Temporary (24 Months)
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 15-Apr-2025 to 01-May-2025

Job Description:

The City of Toronto’s Fleet Services Division (FSD) provides a full range of fleet management services for City Divisions and Agencies. FSD directs the City’s fleet management, including the full lifecycle management of over 5,000 fleet assets, maintenance, safe operation, and legislated compliance. FSD also leads the City’s Sustainable Fleet plan and the fuel and electric vehicle charging infrastructure. The City of Toronto has the largest municipal fleet in Canada and one of the most complex Fleets in North America.

Reporting to the Manager, Fleet Business Planning Performance & Intelligence, within the Fleet Business Management Section you will provide strategic advice and be responsible for a range of strategic projects and initiatives that involve modernizing services and leveraging Fleet Technologies to drive data-driven decision making.

Major Responsibilities

• Develops and implements detailed plans and recommends policies/procedures regarding project specific requirements.
• Supervises, motivates, and trains assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning, and encourages innovation in others.
• Supervises the day-to-day operation of all assigned staff including the scheduling, assigning, and reviewing of work. Authorizes and coordinates vacation and overtime requests. Monitors and evaluates staff performance, approves salary increments, hears grievances, and recommends disciplinary action when necessary.
• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Conducts research into assigned areas ensuring that such research takes into account industry advancements, corporate policies and practices, legislation, and initiatives by other levels of government.
• Prepares reports to senior management, supporting recommendations on changes in business methods and processes including appropriate staffing levels, resource allocation, etc.
• Aligns the objectives and practices of multi-disciplinary, cross-divisional teams to achieve divisional and corporate missions and goals.
• Manages confidential and sensitive information affecting personnel, operations, and resources.
• Builds, maintains, and ensures positive working relations, including all correspondence with Divisional and Agency stakeholders, industry, contractors, and government authorities associated with assigned projects.
• Effectively gathers relevant information and performs analysis on a wide range of data and issues, often of a high profile nature, and in consultation with staff and senior management team members, as appropriate.
• Participates in, and develops comprehensive Request for Proposal (RFP) and Request for Quotation (RFQ) documents for goods and services of varying complexity.
• Prepares necessary reports to Committee or Council for various projects within the Division.
• Develops and negotiates contracts, project changes involving time, scope, and budget, and documentation to ensure the effective delivery of project goals.
• Serves as a Fleet Services Division representative on joint interdivisional and Fleet industry working groups.

What you'll need to succeed in this role

Key Qualifications:

• Post-secondary education in Business Administration, Business Analysis, Statistics, Computer Science, Data Science or an equivalent combination of education and relevant experience.
• Considerable project management experience, stewarding complex initiatives from inception through to implementation with minimal direction, while balancing internal and external stakeholder interests, and managing the implementation of creative solutions.
• Experience in providing effective work direction to project team members, contractors, consultants, and staff in a unionized environment.
• Experience with project control and monitoring activities including risk analysis, risk mitigation, project action and decision logs, and change request management.
• Experience in conducting research, analysis, interpreting large volumes of data, summarizing findings, and creating presentations.
• Experience with financial management, budgeting, and forecasting, including program/project financial planning and reporting.
• Highly developed relationship building and communication skills with the ability to establish effective working relationships with employees, City divisions, outside agencies and other orders of government, and non-governmental organizations.
• Sound decision making, problem solving, and conflict resolution skills, with a past history of success demonstrating collaboration, innovation, organization, coordination, and planning skills.
• Ability to deal effectively throughout all levels of the organization, political representatives, consultants, contractors, and the public with a developed sense of discretion, judgment, and political acumen to deal with sensitive and confidential matters.
• Ability to work independently, manage daily workload, set priorities, and meet required deadlines with conflicting demands and changing priorities.

All interested applicants are invited to attend a virtual information session. This session will provide an opportunity to learn more about the roles and responsibilities of the Project Manager position.

Date and time: April 24, 2025 from 12:00 noon to 1:00 pm.

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.