Project Manager, Research and Facilitation

The University of British Columbia; Kelowna; On-site; CAD 80,000 - 100,000; Full time

Job summary

The University of British Columbia seeks a Project Manager for the DEGE project, facilitating international collaboration on historical research. This role involves financial oversight, project coordination, and ensuring compliance with funding policies. Ideal candidates have a strong background in research management and a commitment to diversity and inclusion.

Qualifications

• Post-graduate degree or equivalent experience required.
• Minimum of four years related experience.
• Strong commitment to equity, diversity, and inclusion.

Responsibilities

• Plans and manages communications for the DEGE project.
• Oversees budget tracking and financial reporting.
• Coordinates research activities and manages international partnerships.

Skills

Project Coordination

Financial Management

Research Management

Communication Skills

Education

Post-graduate degree

Undergraduate degree in relevant discipline

Tools

Zoom

Slack

Trello

Notion

Job description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Research and Facilitation, Level C

Job Title

Project Manager, Research and Facilitation

Department

UBCO | Research - Languages and World Literatures

Compensation Range

$7,622.83 - $11,886.67 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

June 24, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Jul 31, 2026

1-year term, with possibility of annual renewal for up to 6 years

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Confluence of Religious Cultures in Medieval Historiography: The Digital Edition of the General Estoria (DEGE) project, funded by an SSHRC Partnership Grant, brings together over 55 scholars and 18 institutions across Europe, North Africa, and North and South America. This globally distributed, interdisciplinary collaboration is creating the first annotated digital edition and full English and French translations of the 13th-century Castilian universal history commissioned by Alfonso X.

The purpose of this position is to provide strategic, financial, and administrative leadership for this ambitious initiative. The Project Manager will work closely with the Principal Investigator and international partners to coordinate research, training, and knowledge mobilization activities, ensuring timely execution of deliverables and compliance with SSHRC policies.

Organizational Status

The Project Manager reports to the Project Director (UBC) and Co-Directors (UK and USA), and communicates with the research team leads and administrative staff. This position interfaces with international academic institutions, cultural heritage partners, and diverse researchers.

Work Performed

Financial and Administrative Management

• Plans, manages and handles communications for the DEGE research project, including setting priorities and goals, preparing budgets and forecasting requirements; facilitating collaborative research and acting as a main point of contact.
• Maintains detailed financial records; oversees budget tracking, reimbursements, and financial reporting for a large, funded project.
• Ensures alignment with UBC Finance, Office of Research Services and procurement protocols, as well as SSHRC and Tri-Agency Guidelines.
• Follows the project’s Data Management Plan and ensures compliance across research teams.
• Collates quarterly reports from numerous research teams and coordinate annual reporting to SSHRC.
• Accountable for the effective execution of all research activities; exercises professional judgment and initiative in the overall coordination and management of the DEGE research project, which involves working with international partners.
• Project Coordination
• Leads day-to-day operations and communication across four international research teams, helping to execute identified goals, priorities and objectives of the project.
• Builds and maintains relationships with research partners.
• Schedules and coordinates full-team virtual meetings; prepares and distributes agendas and minutes.
• Manages travel logistics, accommodation, and event support for in-person workshops and conferences.
• Maintains internal systems for documentation, scheduling, and version control using our collaboration platform (COLABORA), as well as Google Drive, and Zoom.
• Supports future grant applications.
• Knowledge Mobilization and Communication
• Produces an annual newsletter summarizing key milestones.
• Supports the development and dissemination of public-facing resources (e.g., educational toolkits, digital exhibits, workshops).
• Liaises with UBC Communications and external partners to share project outcomes through media and scholarly networks.
  
  

Equity, Inclusion, and Cross-Cultural Engagement

• Facilitates collaboration in multilingual, multicultural teams, ensuring inclusive and accessible project processes.
• Actively supports the integration of culturally responsive practices in team coordination and communications.
  
  

Consequence of Error/Judgement

A high degree of judgment and initiative is required to manage a significantly funded, international, collaborative research project. Tact and diplomacy are essential to foster international relationships. Incorrect management of the project could result in loss of respect from the multicultural research teams and failure to comply with UBC and Tri-Council funding policies. Research Projects that are not managed properly may result in a loss of funding or may commit the University to unacceptable financial conditions. Further, ineffective partnership development activities could result in missed opportunities for both UBC researchers and their potential research partners. The potential losses may vary from a few thousand to multi-million-dollar arrangements. Poor management or improper decisions could compromise the international relationships or the reputation of the PI and could damage the reputation of the SSHRC grant development and VP Research and Innovation Offices, and the University.

Supervision Received

Reports directly to the Project Director and Co-Directors, with broad guidance from the project’s governance committees. Expected to exercise a high degree of autonomy and independent judgment.

Supervision Given

May supervise administrative assistants, student research assistants, or interns involved in coordination and outreach.

Minimum Qualifications

• For research work, a post-graduate degree or equivalent professional designation with a minimum of four years of related experience, or an equivalent combination of education and experience. Otherwise, an undergraduate degree in a relevant discipline is required with a minimum of six years of related experience, or an equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
  
  

Preferred Qualifications

• Advanced degree (MA or PhD) preferred, especially in Humanities, Digital Humanities, Translation, or Public Administration.
• Experience in project coordination, preferably in a university or non-profit context.
• Demonstrated experience managing multi-partner research or cultural projects with international collaborators.
• Proficiency with collaborative platforms and virtual project management tools (e.g., Zoom, Slack, Trello, Notion).
• Experience with SSHRC or Tri-Agency-funded research environments and reporting standards.
• Experience supporting the grant application process.
• Strong communication and writing skills; fluency in English required, Spanish or French strongly preferred.
• Commitment to inclusive practices, cross-cultural communication, and ethical research coordination.
• Detail-oriented, organized, and capable of handling complex timelines and diverse stakeholder needs.