Project Manager II

The University of British Columbia; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a skilled Project Manager II to lead transformative projects that enhance the academic and administrative support processes at a renowned institution. This role involves managing the entire project lifecycle, coordinating cross-functional teams, and ensuring adherence to established project management methodologies. The successful candidate will contribute to a groundbreaking initiative aimed at renewing the student information ecosystem, leveraging innovative technology to improve user experience and decision-making. Join a forward-thinking team dedicated to creating a cohesive and enriched experience for students, staff, and faculty, and be part of a community committed to shaping a better world.

Qualifications

• 8+ years of related experience with 2+ years in a managerial role.
• Strong commitment to equity, diversity, and inclusion.

Responsibilities

• Manage project lifecycle for medium to complex projects.
• Lead cross-functional teams and ensure project methodologies are followed.

Skills

Project Management

Leadership

Change Management

Conflict Resolution

Negotiation Skills

Education

Undergraduate degree in relevant discipline

Undergraduate degree in IT or Business Administration

Tools

Microsoft Project

Smartsheet

JIRA

Confluence

Job description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Information Systems and Technology, Level E

Job Title

Project Manager II

Department

Student Solution Management | Leadership | Integrated Renewal Program Student

Compensation Range

$9,859.25 - $15,380.75 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

March 23, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job Summary

UBC has embarked on a multi-year journey to transform its academic and administrative support processes and system environments for the entire UBC community. In November 2020, UBC successfully went live with its new HR and Finance implementation of Workday. The Integrated Renewal Program (IRP) is now focused on the journey to renew the Student information ecosystem, anchored by the implementation of Workday Student.

The Integrated Renewal Program—Student (IRP Student) vision is to transform the way UBC supports learning and research, and how UBC works, to create a cohesive, integrated, and enriched experience for students, staff, and faculty. This implementation will result in superior support for UBC students, a better user experience, a new set of tools, a new way of working, and improved reporting for informed decision-making. IRP Student will leverage the industry-leading cloud enterprise solution Workday to replace our current core Student administration systems with a new integrated, user-friendly, mobile-enabled platform.

The Project Manager II manages the entire project lifecycle of medium scale or complex projects including developing project plans, assembling project teams, assigning individual responsibilities, identifying appropriate resources needed, and developing schedules to ensure timely completion of projects.

The Project Manager II directs and coordinates a cross-functional team and manages inter-project dependencies and communication. The incumbent ensures that the formal project management methodologies established by UBC IT's Project Management Office (PMO) are followed. The incumbent is required to provide regular status reports to the Program Management Office and escalates issues as required.

Work Performed

- The Project Manager II leads and manages complex projects related to information systems and business processes that involve UBC IT and the greater UBC community. Examples of such projects are: Student Information System (SIS), HR, Finance, Identity and Access Management (IAM), Learning Management (LMS), UBC e-Payment, Email, and Networks.

Core Duties:

1. Initiates projects following appropriate project management methodology including gathering and defining project requirements, developing project charters, project plans, budgets and schedules, identifying staffing requirements, and forming project teams.
2. Selects and follows project management methods, procedures, and quality objectives, and tracks metrics for assessing progress.
3. Balances workload, provides technical and analytical guidance and work direction to project team, including scheduling, assignment of work, review of project efforts and removal of roadblocks which may inhibit project success.
4. Ensures that all team members have the tools and training required to perform effectively, and provides the team with constructive feedback as it pertains to project performance.
5. Assesses variances from the project plans, budgets and schedules, develops and implements changes as necessary to ensure that the project remains within specified scope and is within time, cost, and quality objectives, and keeps management aware of the situation.
6. Conducts formal review with business sponsor at project completion to confirm acceptance and satisfaction.
7. Identifies potential areas for improvement in current methodologies and provides guidance to other less experienced project managers.
8. Develops and maintains a productive working relationship with project sponsors, vendors and key clients.
9. Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools.
10. Performs other related duties as required.

Minimum Qualifications

Undergraduate degree in a relevant discipline. Minimum of eight years of related experience including at least two years of managerial experience, or the equivalent combination of education and experience. Equivalent combination of education and experience. Undergraduate degree in an IT or Business Administration preferred.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

Project Management Professional designation is an asset. Demonstrated ongoing career development through active and self-motivated professional development in the field of project management. Project and/or technology management experience demonstrating progressive responsibility preferably in a University or other public sector environment or the equivalent combination of education and experience. Minimum two years in the role of project manager managing, designing, developing and implementing IT systems or processes. Experience in change management, budget development, financial management, and risk management.

Good knowledge of applications development methodologies. Knowledge of IT application development and implementation best practices, "rules of thumb", and benchmarks.

An understanding of key trends and players in the IT industry, particularly on mobile applications and digital media.

Effective leadership, consulting, facilitation, consensus building, conflict resolution, and negotiation and team-building skills. Ability to mentor and coach staff, and act as a resource. Ability to effectively facilitate groups to achieve appropriate outcomes.

Ability to develop and deliver effective presentations and workshops.

Ability to develop and maintain cooperative and productive working relationships with customers and potential customers.

Ability to effectively manage multiple tasks and priorities and work in a fast-paced environment.

Experience in project management tools Microsoft Project, Smartsheet, JIRA & Confluence is an asset.

Additional Information

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world.

Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together?

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [e-mail].