Project Manager, Core Facilities

Western University; London; On-site; CAD 69,000 - 82,000; Full time

Job summary

Western University seeks a Project Manager for an 18-month contract within the Schulich School of Medicine & Dentistry. The role involves supporting core facilities' operations, executing project plans, and coordinating with stakeholders to enhance research capabilities. A Bachelor's degree with substantial project management experience is required, along with strong communication skills.

Qualifications

• 5 years of experience in research or operational projects.
• Experience with project planning, tracking, and reporting.
• Familiarity with research environments and compliance.

Responsibilities

• Support operations of core facilities and implement project plans.
• Monitor project progress and ensure budget compliance.
• Prepare project status reports and assist in financial tracking.

Skills

Project Coordination

Budget Monitoring

Stakeholder Coordination

Communication

Data Analysis

Education

Bachelor’s degree in a relevant discipline

Project Management Professional Certification

Master’s degree in a related field

Tools

Microsoft Project

Smartsheet

Microsoft Office Suite

Job description

Classification & Regular Hours

Hours per Week: 35

Salary Grade 15: $69,180 - $81,370; commensurate with experience

Please note, this is an 18-month contract position with a benefits package.

Secondments are Welcome

Click here for more details on secondment opportunities.

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Schulich School of Medicine & Dentistry is a leading Canadian centre for outstanding education and research. The School aims to be a global leader in optimizing life-long health through innovations in research, education and active engagement with our communities. The School is the largest Faculty on campus and employs over 2,000 part time and full-time faculty and over 1,000 staff. Researchers in Schulich account for over half of research funding at Western.

The Schulich School of Medicine & Dentistry’s Research Office aims to enhance the School’s research competitiveness and research capacity, and to foster a culture of research throughout the School.

Responsibilities

The Project Manager will support the operations of core facilities in the Schulich School of Medicine & Dentistry by implementing the Schulich-wide core facility program and associated projects. The role will assist in executing operational plans, monitoring project progress, and supporting the day-to-day functioning of core facilities to promote high-quality research activities. Working under the direction of senior leaders, the Project Manager will contribute to the implementation of core facility strategies, assist in preparing business plans, and support the tracking and analysis of key performance indicators. The role will help stabilize and professionalize core facility infrastructure to enhance research capacity. The Project Manager will coordinate and implement various projects, ensuring outcomes are achieved within timelines and budgetary constraints, and in compliance with relevant policies and procedures. The role will support project planning, contribute to the design and evaluation of project components, and assist in the collection, analysis, and dissemination of results. The Project Manager will also prepare project status reports and support financial tracking and reporting.

Qualifications

Education:

• Bachelor’s degree in a relevant discipline
• Project Management Professional Certification
• Master’s degree in a related field preferred
• Training in a scientific or technical discipline is an asset

Experience:

• 5 years of experience supporting or coordinating research or operational projects in a research facility in an academic institution, industrial research environment, or industrial operations management setting
• Experience with project planning, tracking, and reporting, including budget monitoring and stakeholder coordination
• Experience working in or with core research facilities or shared research infrastructure is preferred
• Experience using project management or research administration software tools is preferred

Knowledge, Skills & Abilities:

• Knowledge of regulations and guidelines governing research in an academic environment
• Knowledge of Ontario Building Code and Ontario Occupational Health and Safety Act guidelines and regulations
• Knowledge of project coordination techniques, including planning, scheduling, and tracking multiple projects with competing priorities
• Familiarity with research environments, including compliance requirements, funding agency guidelines, and research infrastructure operations
• Familiarity with data management practices and tools used in research or technical environments is an asset
• Understanding of budgeting principles and financial tracking to support project and operational reporting with the ability to ensure expenditures and resources are within allotments, and to make appropriate modifications when required
• Ability to collect, organize, and analyze data to support performance measurement and reporting
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively
• Proficiency with project management tools and software (such as Microsoft Project, Smartsheet, or equivalent)
• Excellent written and verbal communication skills, with the ability to prepare reports, presentations, and documentation for diverse audiences
• Strong interpersonal skills with the ability to collaborate effectively with internal and external stakeholders
• Attention to detail and accuracy in handling administrative and financial information
• Ability to work independently and as part of a team, demonstrating initiative and accountability
• Comfort working in a dynamic environment with shifting priorities and multiple stakeholders
• Intermediate computer skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant administrative tools
• Familiarity with University research policies and practices

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone [phone].

Please Note:

Interested applicants are asked to visit https://recruit.uwo.ca for further information and to apply online referencing job #39646 by midnight on July 2, 2025.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.