Project Manager (Associate)

Matchtech; New Brunswick; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Vacation time

RRSP matching

Professional development

Job summary

Matchtech is seeking an Associate Project Manager to join our Defence & Security client in Victoria, Canada. This permanent role offers a chance to contribute to national security and defence delivery. You will support project teams, manage meetings, and maintain documents using SharePoint and MS Office.

Strong Excel skills and stakeholder communications are essential. Eligibility for Canadian Secret Security and ITAR clearance is desirable.

Qualifications

• Experience in project management, preferably in an engineering or marine environment.
• Strong Excel skills and MS Office proficiency.
• Excellent communication and interpersonal abilities.
• Familiarity with scheduling practices and planning tools.
• Knowledge of PEPS or similar project estimating/planning systems desirable.
• Eligibility for Canadian Secret Security and ITAR Clearance.

Responsibilities

• Support project teams in resources, risks, opportunities, and issues management.
• Schedule and facilitate stakeholder meetings; prepare minutes and track actions.
• Maintain project documents and produce reports for reviews.
• Manage subcontract administration and SharePoint site.
• Coordinate site visits and health and safety requirements.
• Develop communications and formal client reporting.
• Track timelines, deliverables, and progress items.

Skills

Project management

Stakeholder management

Excel

Scheduling tools

PEPS (planning system)

Clearance eligibility

Communication skills

Team collaboration

Tools

SharePoint

MS Office

Job description

Our client, a major player in the Defence & Security sector, is seeking an Associate Project Manager to join their team in Victoria. This permanent role offers a unique opportunity to be part of a company that significantly contributes to creating a safe and secure world.

Key Responsibilities:

• Provide support to project teams, including:
  • Assisting in the management and reporting of project resources, risks, opportunities, and issues
  • Scheduling and facilitating stakeholder meetings, including compiling meeting minutes and recording & tracking actions
  • Supporting project stakeholder management and communications
  • Managing and maintaining project documents as required
  • Producing reports and presentations for board reviews, progress meetings, etc.
  • Developing metrics and managing databases to support project delivery objectives
  • Carrying out document and records management to ensure compliance with Document Control processes
• Support in the administration of subcontracts and subcontractors
• Manage the project SharePoint site to facilitate communications and data availability
• Coordinate onsite visitors including support for health & safety requirements
• Develop, manage, and release project communications and formal reporting to the client
• Assist in the management of key improvement initiatives
• Coordinate project collaboration including tracking timelines, deliverables, progress reports, and action items
• Perform other duties as reasonably assigned to support business needs

Job Requirements:

• Experience in project management, preferably in an engineering or marine environment
• Experience in Microsoft Office applications, particularly strong Excel skills
• Strong interpersonal and excellent communication skills, with the ability to present information at appropriate levels
• Ability to react quickly to match challenging objectives
• Solid organisational skills
• Ability to work both independently and as part of a team
• Knowledge of scheduling practices and toolsets is an asset
• Familiarity with project estimating and planning systems (e.g., PEPS) is desirable
• Eligibility for Canadian Secret Security and ITAR Clearance

Benefits:

• 100% employer-paid health and dental premiums
• Wellness benefits promoting healthy lifestyles and well-being
• Employee and Family Assistance Plan (EFAP) offering support for various life challenges
• Maternity/Parental Leave top-up payments
• Company matches a portion of earnings towards RRSP/DPSP, and contributions to a TFSA
• Agile workplace with options for a compressed work schedule
• Competitive annual vacation time off plus additional time off during the holiday closure
• Comprehensive colleague recognition and bonus program
• Training and support for professional development and professional membership dues

If you have experience in project management and are eager to contribute to national security and defence, we want to hear from you.