Project Manager Assistant Location: BC-Abbotsford-V2S7W2 Post Date: 07-22-23

ServiceMaster Company; City of Langley; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to join their dynamic team. This role involves a variety of tasks such as managing emails, generating documents, and coordinating with project managers in a fast-paced environment. The company values a people-centered approach and offers a supportive atmosphere where fun and laughter are part of the daily routine. With competitive wages and excellent benefits, this position provides ample opportunities for career advancement and personal growth. If you thrive in a team-oriented setting and have a passion for helping others, this is the perfect opportunity for you.

Benefits

Competitive Wages

Excellent Health and Dental Benefit Plan

RRSP and Profit-Sharing Program

Career Advancement Opportunities

Tuition Reimbursement

Casual Dress Code

On-Site Parking

Employee Referral Program

Qualifications

• Experience as an administrative assistant is preferred.
• Strong communication and multitasking abilities are essential.

Responsibilities

• Monitor emails and generate necessary documents for projects.
• Assist reception and coordinate with Project Managers.

Skills

Administrative Assistant Experience

Communication Skills

Attention to Detail

Multitasking

Knowledge of Restoration Industry

General Knowledge of Insurance Industry

Computer Savvy

Typing Speed of 50 WPM

Tools

Microsoft Office Suite

Job description

Who We Are

ServiceMaster of the Fraser Valley is a restoration company that started in Abbotsford in 2002 and since has opened offices in Langley and soon Chilliwack. Our people are the core of our business, and we are looking for someone who is people-centered at heart and enjoys variety in their day to day.

At ServiceMaster we like to have fun and laughter is often heard in the air. We carry that positive attitude with us even as we are running out the door to assist people 24/7 with emergency losses at their homes and businesses (such as fires and floods). We believe success is achieved by putting our 3 Core Values into practice:

1. Can Do Attitude
2. Get It Done Right
3. Win as a Team

What We Offer

• Competitive Wages
• Excellent Health and Dental Benefit Plan
• RRSP and Profit-Sharing Program
• Career Advancement Opportunities
• Tuition Reimbursement
• Casual Dress Code
• On-Site Parking
• Employee Referral Program

What You Will Do

• Monitor incoming emails for yourself and your project manager(s)
• Generate the necessary documents in required systems
• Send out requests for quotes necessary for new jobs, file any paperwork left in your bin from accounting into the corresponding physical files
• Prepare any required quotes or invoices and supporting documentation (type scopes, send repair scopes to your PM for numbers)
• Send any required work orders to in-house staff and/or purchase orders to sub-trades
• Assist reception in answering phones/take messages/relay messages
• Update files with new information
• Complete invoicing as required for finished projects
• Coordinate with Project Managers for scheduling repairs from start to finish
• Update insureds, adjusters, property managers etc. as to the status of a claim

What You Have

• Knowledge of the restoration industry is an asset
• Administrative assistant experience
• General knowledge of the insurance industry
• Computer savvy and knowledgeable in Microsoft Office Suite
• Minimum typing speed of 50 WPM
• Ability to multitask and have great attention to detail
• Able to work in a high-pressure environment
• Ability to work in sensitive situations
• Strong communication skills
• Team player