Project Manager Assistant Location: Abbotsford-BC-V2S7W2-ServiceMaster of Fraser Valley (Abbots[...]

Svmrestore Fraservalley; City of Langley; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading restoration company in the Fraser Valley is searching for an Administrative Assistant to join their team. This role involves monitoring emails, preparing quotes and invoices, and coordinating with Project Managers to ensure smooth operations. We offer competitive wages, health benefits, and opportunities for career advancement in a vibrant team-oriented environment.

Benefits

Competitive Wages

Excellent Health and Dental Benefit Plan

RRSP and Profit-Sharing Program

Career Advancement Opportunities

Tuition Reimbursement

Casual Dress Code

On-Site Parking

Employee Referral Program

Qualifications

• Experience in administrative roles is crucial.
• Knowledge of the restoration and insurance industry is beneficial.
• Minimum typing speed of 50 WPM required.

Responsibilities

• Monitor incoming emails and generate necessary documents.
• Coordinate with Project Managers for scheduling repairs.
• Assist reception in answering phones and taking messages.

Skills

Attention to detail

Communication skills

Multitasking

Team player

Education

Administrative assistant experience

Tools

Microsoft Office Suite

Job description

Who We Are

ServiceMaster of the Fraser Valley is a restoration company that started in Abbotsford in 2002 and since has opened offices in Langley and soon Chilliwack. Our people are the core of our business, and we are looking for someone who is people centered at heart and enjoys variety in their day to day.

At ServiceMaster we like to have fun and laughter is often heard in the air. We carry that positive attitude with us even as we are running out the door to assist people 24/7 with emergency losses at their homes and businesses (such as fires and floods). We believe success is achieved by putting our 3 Core Values into practice:

• Can Do Attitude
• Get It Done Right
• Win as a Team
  
  

What We Offer

• Competitive Wages
• Excellent Health and Dental Benefit Plan
• RRSP and Profit-Sharing Program
• Career Advancement Opportunities
• Tuition Reimbursement
• Casual Dress Code
• On-Site Parking
• Employee Referral Program

What You Will Do

• Monitor incoming emails for yourself and your project manager(s)
• Generate the necessary documents in required systems
• Send out requests for quotes necessary for new jobs, file any paperwork left in your bin from accounting into the corresponding physical files
• Prepare any required quotes or invoices and supporting documentation (type scopes, send repair scopes to your PM for numbers)
• Send any required work orders to in house staff and/or purchase orders to sub-trades
• Assist reception in answering phones/take messages/relay messages
• Update files with new information
• Complete invoicing as required for finished projects
• Coordinate with Project Managers for scheduling repairs from start to finish
• Update insureds, adjusters, property managers etc. as to the status of a claim

What You Have

• Knowledge of the restoration industry is an asset
• Administrative assistant experience
• General knowledge of the insurance industry
• Computer savvy and knowledgeable in Microsoft Office Suite
• Minimum typing speed of 50 WPM
• Ability to multitask and have great attention to detail
• Able to work in a high pressure environment
• Ability to work in sensitive solutions
• Strong communication skills
• Team player