Project Manager, Accommodations

City of Ottawa; Ottawa; On-site; CAD 85,000 - 105,000; Full time

Job summary

The City of Ottawa is seeking a dedicated professional for Accommodations Planning to manage space and accommodation projects from inception to completion. This full-time role involves overseeing the entire project lifecycle and ensuring compliance with city standards and regulations. The ideal candidate will have a degree in Architectural Studies and substantial experience in managing complex projects while effectively communicating with multiple stakeholders.

Qualifications

• Minimum of 5 years of professional experience in space planning.
• 3 years of project management experience required.
• Degree in Architectural Studies or related field.

Responsibilities

• Manage total project delivery for space planning projects.
• Monitor, track, and report on project status.
• Handle commissioning/turnover to operating branches.

Skills

Project management

Communication

Problem-solving

Education

4 year university degree in Architectural Studies

Tools

AutoCAD

SAP

Job description

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Requisition ID: 17837
Department: Rec, Cultural & Facility Services Dept.
Service: Facility Operations Service
Branch:Facility Operations - Special Branch
Employment Type: 1 Full-time Permanent
Work Hours: 35.00hours per week
Affiliation: CIPP
Salary Information: $85,947.68- $104,577.20 annually (2025 rates of pay)
Location: 100 Constellation, Nepean
City: Ottawa, ON
Job Category: Planning and Infrastructure
Application Close:10/06/2025

JOB SUMMARY

Accommodations Planning is responsible for the delivery of space and accommodation planning services and operations to the corporation, as well as participating on cross-departmental teams involved in the design, construction, rehabilitation and/or retrofitting of City buildings.

You manage total project delivery of concurrent space planning and accommodation projects from inception, RFP development, consultant selection, pre-design, detailed design, specifications, tendering, award, construction, rehabilitation, testing, commissioning, turnover to clients, and warranty.

You are responsible for: managing multiple projects for all phases of the project delivery, from project inception through consultant selection (where applicable), public consultation, environmental assessments, pre-design, detailed design, tendering, and award, to construction; monitoring, tracking and reporting on project status; approving all project expenditures; arranging all project related testing; and handling commissioning/turnover to operating branches.

You also: provide a review, approval and monitoring function for projects; contribute to the review and development of corporate space planning and accommodation standards, and carry out other duties as assigned.

EDUCATION AND EXPERIENCE

Completion of 4 year university degree in Architectural Studies (BAS), Interior Design (Bachelor of Interior Design, Applied Arts (Interior Design) or a related field.

Minimum of 5 years of professional experience related to space planning, design and construction of accommodation projects, including 3 years of project management experience.

KNOWLEDGE

• Interior design principles, space and accommodation planning, design, construction and rehabilitation methods and practices
• City Regulatory Code, as amended from time to time
• Related federal and provincial regulations, standards, codes and by-laws pertaining to building, fire, accessibility, health and safety, construction, and environmental regulations
• Related Corporate standards and guidelines for employee work space
• Principles of project management, including: concepts pertaining to work breakdown structures, cost containment/control and reporting; process for developing quote calls, Request for Qualifications & Requests for Proposals, including acceptance, review and selection of consulting engineers; and processes for tendering and contracting work
• General knowledge of recognized construction materials, methods, processes, and practices and a wide range of building construction disciplines
• Environmental Assessment Act as it relates to the recycling/disposal of building materials
• Remediation procedures/techniques, including the removal of asbestos
• Impacts of interior work in city buildings with heritage designations
• Protocols for responding to senior management/councillor inquiries, conducting public consultation and preparing reports, briefing notes and other communiqués
• Computer applications pertaining to project management, database management, spreadsheet, word processing, e-mail and use of the Intra-Internets as well as familiarity with SAP
• Experience in the use AutoCAD tools such as layers, 3D presentation drawings, layout and construction drawings to update and prepare plan proposals drawings as well as code and standard drawings review
• Must be familiar with all applicable health and safety legislation, have knowledge of any potential or actual danger to health or safety in the work place, and have knowledge of appropriate actions to be taken in order to ensure the health and safety of staff in accordance with applicable legislation and city policies and procedures, including the rights and duties of workers.
  

COMPETENCIES, SKILLS AND ABILITIES

• Work independently, with minimal direction, and collaboratively with all staff as part of a team
• Prepare complex, formal RFQs and RFPs; review, analyze and recommend acceptance of proposals from consulting and engineering firms
• Manage concurrent complex, high dollar value and often highly sensitive projects and bring projects to completion on time and within budget
• Manage concurrent activities with consultants, contractors, other levels of governments and external agencies/utilities
• Able to identify and analyze problems involving data, resources, scheduling, technical and other difficulties and develop solutions
• Effectively manage work pressures, multiple demands, conflicting priorities and stressful situations
• Communicate effectively, both orally and in writing to internal councillor inquiries and inquiries/complaints from clients and to present technical material in formats conducive to various audiences
• Flexibility and ability to deal with elected officials, representatives from all levels of government, the public and consultants/contractors
• Manage multiple projects and bring the projects to completion according to schedule and within budget
• Manage activities of technical staff, consultants, contractors, and co-ordinate activities with other levels of governments and external agencies/utilities
• Identify and recommend the solutions to health and safety issues and problems to ensure the safety of employees and contractors and to mitigate loss/project downtime
• Demonstrates initiative
• Thorough, self-motivated and reliable
• Organized and attentive to detail
• Exhibit tact, discretion and sound judgment
• Able to deal with contentious issues and situations
• Possess strong documentation, report writing and presentation skills
• Analytical
• Effective interpersonal skills
• Leadership, initiative, motivation and creativity
  

WHAT YOU NEED TO KNOW

• Language Requirement:
• Driver’s License Requirement: This position requires the successful candidate to use their own transportation.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre at 613-580-2424 extension 12211 or via email at [e-mail] .