Project Management Coordinator

Irving Oil; Saint John; On-site; CAD 75,000 - 95,000; Full time

Job summary

Irving Oil seeks a Project Management Coordinator to support the implementation of operational processes through the Operation Management System (OMS). The role demands strong organizational skills and a comprehensive background in business processes, with significant emphasis on collaboration and continuous improvement. You will ensure the successful development and assessment of key operational initiatives in a dynamic work environment focused on sustainability.

Benefits

Access to fitness facility

Competitive compensation including a bonus plan

Flexible Benefits Plan

Paid vacation and personal care days

Volunteer opportunities and donation-matching

Qualifications

• Minimum 5 years experience in developing and implementing business processes.
• Experience in internal operational roles within the last 3 years.
• Background in Project Management is an asset.

Responsibilities

• Develop and maintain project schedules and work plans for the OMS framework.
• Manage project plans, meetings, schedules, and track milestone achievements.
• Prepare presentations and progress reports for management.

Skills

Time Management

Attention to Detail

Client Focus

Collaboration

Process Improvement

Education

Diploma / Certification: Administration

Job description

As a Project Management Coordinator, you will support the development and implementation of company-wide processes across our operational areas from a business process and project management perspective. Your goal will be to ensure the successful deployment of the Operation Management System framework with a strong emphasis on sustainability, while facilitating a shift from implementation activities to ongoing assessment, analytics, and verification. Your success will be defined by the impact and longevity of these processes, your adaptability in transitioning roles, and the value you contribute to continuous operational excellence.

What We Offer

• Work environment – Work in our beautiful home office building with access to a fitness facility, onsite nurse, and a café
• Competitive compensation – Includes an annual bonus plan, pension plan, and parking allowance
• Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Paid vacation – There is an annual option to purchase additional vacation, too
• Wellness support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation-matching program
  
  

Your Responsibilities

• Develop and maintain project schedules and work plans associated to the implementation of the OMS framework
• Manage the OMS project plan by managing meetings, scheduling, agendas, meeting minutes and tracking and pushing achievement of key milestone dates
• Develop, draft and maintain standards and tools associated to the OMS framework and determine, source and implement supporting technology needs (Cintellate updates, scorecard databases, program standards, manuals and procedures) seeking internal and external information and best practices
• Prepare presentations, progress reports, and control of approved budgets
• Coordinate the use of (internal and external) Subject Matter Experts brought in to support the development of company-wide processes
• Assist with the development of company-wide processes for the Operational Management system framework
• Manage company-wide reporting as it relates to the Operational Stewardship scorecard and associated process including quality assurance and continuous improvement activities. This includes the monitoring and recognizing of trends within operational data and make recommendations to improve
  
  

Your Skills

• Proven time management and organizational skills and a strong attention to detail
• Very client focused; collaborative mindset and can work within a team and with all levels of the organization
• Excellent time management skills and ability to work on multiple projects at one time in a fast-paced environment
• Process Improvement mind set
• Ability to adapt to flexible hours to support project work
  
  

Your Experience

• Minimum 5 years required - developing and implementing business processes or programs
• Must have worked in internal operational roles within last 3 years
• Project Management background an asset
  
  

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

Job Requirements - Work Experience

Business

Job Requirements - Education

Diploma / Certification: Administration