Project Financial Coordinator

ADGA Group Consultants Inc; Ottawa; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading company is seeking a Project Financial Coordinator (PFC) to oversee the financial management of projects including invoicing, reconciliations, and reporting. The role requires strong financial principles knowledge, proficiency in Microsoft Excel, and the ability to interact effectively with clients and teams. The PFC will manage multiple tasks in a dynamic and supportive environment focused on employee well-being and growth.

Benefits

Maternity / Parental Top-Up (up to 52 weeks)

Reservist Leave Top-Up (up to 180 days)

Comprehensive benefits program with health and dental coverage

Employee Assistance Program

Access to a wide range of employee-centric services

Qualifications

• Minimum of 5 years of experience in a related role.
• Bilingualism is an asset but not required.
• Ability to obtain and maintain a government secret clearance.

Responsibilities

• Prepare and submit project invoices according to contract terms.
• Validate and reconcile Work in Progress (WIP) with financial systems.
• Support month-end and year-end closing activities.

Skills

Organizational skills

Communication skills

Attention to detail

Financial principles understanding

Proficiency in Microsoft Excel

Ability to manage multiple tasks

Education

College diploma in accounting or related field

Tools

Financial software and ERP systems

Microsoft Excel

Job description

Reporting to the Finance Team Lead the Project Financial Coordinator (PFC) supports the financial aspects of projects ensuring accurate budget tracking invoicing and financial reporting. The PFC works closely with project management team and financial teams to maintain financial control.

More specifically the PFC will :

• Prepare and submit project invoices by gathering required documentation and backup materials in accordance with contract terms and deadlines
• Validate and reconcile Work in Progress (WIP) and Accounts Receivable (AR) balances with the general ledger and financial systems; follow up with clients as needed to resolve discrepancies or outstanding items
• Prepare monthly and quarterly usage reports for client reporting
• Maintain accurate financial project records including dates client and vendor budgets and purchase orders (POs)
• Prepare and support monthly reporting on project revenues and profitability to ensure performance and variances tracking
• Support month-end and year-end closing activities related to projects
• Provide support to project teams on financial matters including budget preparation and forecast revisions

Qualifications :

• A college diploma in accounting or a related field with a minimum of 5 years of experience
• Excellent organizational skills with a keen attention to detail and accuracy
• Effective communication skills both written and verbal to interact with internal teams and clients
• Proficiency in Microsoft Excel (including formulas pivot tables and data analysis)
• Experience with financial software and ERP systems
• Strong understanding of financial principles including budgeting forecasting revenue recognition WIP and accounts receivable
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Bilingualism is an asset but not required
• Ability to obtain and maintain a government secret clearance
• Hybrid : onsite 2-3 times a week

Additional Information :

Work-Life Balance

We strongly support a healthy and productive work-life balance. This starts with a flexible approach to work and policies designed to support employees through their day-to-day routines and major life events. For example we offer a Maternity / Parental Top-Up (up to 52 weeks) and a Reservist Leave Top-Up (up to 180 days).

ADGA continuously strives to integrate advanced Diversity Equity & Inclusion (DEI) approaches and practices into our work culture. Our employee-based DEI Committee explores activities and invites discussions that foster an environment where all employees feel valued respected and heard.

Compensation

Above and beyond our commitment to offer a competitive base salary ADGA has a company-wide profit-sharing plan for all full-time and part-time employees.

Comprehensive Benefits and Total Rewards

We offer a comprehensive benefit program providing employees with the choice between base or enhanced plans. Depending on the plan ADGA pays for Health & Dental a Health Spending Account Short-Term Disability an Employee Assistance Program and a Telemedicine service. Also offered : discounts on gym memberships 5000 perks through Perkoplis a Deferred Profit Sharing Plan and access to a wide range of other employee-centric services and savings programs.

Remote Work : Employment Type :

Full-time

Key Skills

Experience : years

Vacancy : 1

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