Project Document Control Lead

WSP USA; Toronto; On-site; CAD 90,000 - 120,000; Full time

Job summary

A leading engineering firm is seeking a Project Document Control Lead for the Rail & Transit team in Toronto. You will oversee document management strategies, mentor a team, and enhance project documentation efficiency. Ideal candidates have over 10 years of experience in document management and strong leadership skills. This role supports major infrastructure projects and emphasizes collaboration and continuous improvement.

Benefits

Attractive pay

Flexible work options

Comprehensive benefits including virtual healthcare

Wellness platform

Qualifications

• 10+ years of progressive experience in document management, ideally within engineering or infrastructure sectors.
• Proven leadership experience, with a track record of mentoring and developing high-performing teams.
• Strong understanding of ISO standards and regulatory compliance.

Responsibilities

• Champion the development and execution of document management strategies tailored to project and client needs.
• Lead and mentor a team of document control professionals, fostering continuous improvement.
• Oversee implementation of document control procedures ensuring consistency and compliance.

Skills

Leadership

Document Management

Communication Skills

Stakeholder Engagement

Continuous Improvement

Education

Post-secondary education

Tools

Microsoft SharePoint

Bluebeam Revu

Bentley ProjectWise

Job description

The Opportunity:

Project Document Control Lead for our Rail & Transit team, supporting major project initiatives in Calgary and Toronto. As a key leader within one of our most collaborative and connected teams, you will not only oversee the full lifecycle of project documentation but also mentor and guide a team of document control professionals. You will play a pivotal role in shaping document control strategies, fostering best practices, and ensuring alignment with both internal and external stakeholder expectations throughout all phases of design and construction.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging

• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.

• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.

• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.

• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.

• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

# WeAreWSP

What you can expect to do here:

• Champion the development and execution of document management strategies tailored to project and client needs.

• Lead and mentor a team of document control professionals, fostering a culture of continuous improvement and knowledge sharing.

• Oversee the implementation and refinement of document control procedures, ensuring consistency and compliance across projects.

• Provide strategic guidance and training to team members on systems, tools, and best practices.

• Manage the intake, processing, and distribution of engineering documents and drawings in accordance with established protocols.

• Maintain rigorous version control and audit trails for all technical documentation.

• Conduct quality assurance reviews and ensure timely, accurate submissions.

• Serve as the primary liaison for document control between engineering disciplines, project managers, and external stakeholders.

• Identify opportunities for process optimization and lead initiatives to enhance efficiency and data integrity.

What you’ll bring to WSP:

• 10+ years of progressive experience in document management, ideally within engineering or infrastructure sectors.

• Proven leadership experience, with a track record of mentoring and developing high-performing teams.

• Advanced proficiency in Microsoft SharePoint, Bluebeam Revu, Bentley ProjectWise, and other document control platforms.

• Strong understanding of ISO standards and regulatory compliance.

• Excellent interpersonal, communication, and stakeholder engagement skills.

• Deep knowledge of project documentation workflows and engineering terminology.

• Post-secondary education is an asset.

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP :

• We value our people and our reputation

• We are locally dedicated with international scale

• We are future focused and challenge the status quo

• We foster collaboration in everything we do

• We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (https://www.wsp.com/en-CA/careers/notice-to-staffing-agencies)