Project/Division Administrator

Trace Associates Inc.; Regina; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player seeks a dedicated Administrator to enhance its supportive team. In this role, you will assist the Division Manager and project staff, ensuring smooth office operations and effective communication with clients. Your attention to detail and organizational skills will shine as you format and proofread important documents, coordinate technical deliveries, and support the technical team. This people-focused company values work-life balance and a positive culture, making it an ideal place for passionate professionals who want to make a difference in their work environment.

Benefits

Flexible employee ownership program

Positive company culture

Supportive work environment

Qualifications

• 3+ years of office experience, preferably in professional services or environmental consulting.
• Membership with the Association of Administrative Professionals is a plus.

Responsibilities

• Support the Division Manager with administrative tasks and document preparation.
• Coordinate delivery of technical documents to clients and stakeholders.

Skills

Attention to Detail

Organizational Skills

Client Database Entry

Proofreading

Positive Attitude

Education

Post-secondary education in Business Administration

Diploma in relevant field

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat Pro

Job description

The Opportunity

We are looking for an administrator who wants to make a difference with a company that cares about its people. The Administrator will join the company-wide administrative team, provide support to project staff, and assist the Division Manager.

Responsibilities

1. Support the Division Manager with office and division administration.
2. Format, proofread, and assemble technical letters, reports, and documents in accordance with Trace standards.
3. Coordinate delivery of technical documents to clients, stakeholders, and government agencies.
4. Provide support to technical staff, including report writing, cost administration, client database entry, and general administrative duties.

About You and Your Qualifications

1. You take pride in your work and have outstanding attention to detail.
2. You are positive, humble, caring, genuine, and trustworthy.
3. You have an enthusiastic and positive attitude, with an ability to manage multiple priorities.
4. You are organized, adaptable, and have a passion for consistently delivering outstanding work.
5. Minimum 3 years’ experience working in an office environment. Work experience from a professional services or environmental consulting firm preferred.
6. Post-secondary education or diploma in business administration or other relevant education.
7. Membership with the Association of Administrative Professionals considered an asset.
8. You are proficient in Microsoft Word, Excel, and Adobe Acrobat Pro.
9. You have excellent proofreading skills and can quickly identify grammatical errors.
10. You enjoy work-life balance and being a part of a people-focused company.

Why Trace?

1. We genuinely care about you and put our people first.
2. A culture of positivity, empowerment, empathy, trust, and teamwork.
3. We are a company that wants to be the best at everything we do.
4. A flexible employee ownership program where shareholders provide input and help make decisions.

For further information or to apply: Please visit traceassociates.ca/careers to submit your cover letter and resume and quote position number CAN-SK-REG-0400-21. Resumes submitted without a cover letter will not be considered. We thank all those who apply; however, only those selected for interviews will be contacted.