Project Data Administrator

Colliers Project Leaders | Canada; Winnipeg; On-site; CAD 48,000 - 55,000; Full time

Benefits offered by this job

Flexible work environment

Comprehensive onboarding

Professional development and mentoring

Volunteer day

Inclusive workplace

Job summary

Colliers Project Leaders in Winnipeg is seeking a Project Data Administrator to ensure accurate project information in the accounting system. You will collaborate with the Project Administration team to assess projects, identify risks, and support multiple functions across the organization.

The role emphasizes client focus, initiative, and strong collaboration with PMs and finance staff; you’ll contribute to a growing, inclusive team in a flexible environment.

Qualifications

• 1–2 years of administrative or office management experience.
• Post-secondary diploma or degree in business administration or equivalent combination of education and experience.
• Excellent organizational skills with ability to multi-task.
• General accounting experience with proven accuracy.
• Exceptional attention to detail; highly organized and dependable with strong prioritization.
• Proficiency in Microsoft Office: Outlook, Word, Excel, PowerPoint.
• Ability to work in a fast-paced environment with tight deadlines.
• Ability to work independently with minimal guidance.
• Developed analytical, decision-making and problem-solving skills.

Responsibilities

• Proposals, new contracts, and change orders.
• Set up projects and amendments in the accounting system; process change orders with supporting documentation.
• Assist in contract administration and resolve discrepancies between contracts and project setups; prepare reports.
• Collaborate with PMs and internal partners; support Finance and Accounting team.

Skills

Organizational skills

MS Office

Analytical thinking

Problem solving

Attention to detail

Multi-tasking

Independent work

Education

Post-secondary diploma or degree in business administration

Tools

Accounting software

Job description

Overview

Do you want to contribute to projects shaping Canada?

Colliers Project Leaders is a team committed to projects that make a difference in our communities and for the people who live there.

We deliver capital project solutions that strengthen the built environment, partnering with our clients to bring critical infrastructure and complex building projects to life.

We’ve led over 20,000+ projects that:

• Make cities more livable
• Enhance workplaces
• Create spaces people want to return to
• Improve patient care
• Deliver clean drinking water
• Build a sustainable future
• And so much more.

This is where you come in. We’re looking for people to join our team who are passionate about creating more sustainable, resilient and inclusive communities.

If this kind of work resonates with you, you’re in the right place.

Your role

Join our dynamic team as a Project Data Administrator and be part of a company that values innovation, collaboration and growth. As the Project Data Administrator, you will be responsible for ensuring project information is accurately entered and maintained in the accounting system. You will work closely with the Project Administration team to assess the projects and identify risks. You are client- focused and enjoy collaborating with various functions across the organization. You bring resilience, "how can I help" mindset, and an initiative-taking approach to all your projects.

Responsibilities

Proposals/New contracts/change orders

• Initiate and maintain the setup of projects and amendments to existing projects in the accounting system based on the respective contracts.
• Process all change orders and fee increases based on supporting documentation.

Contracts & Audits

• Assist in the administration of contracts and elevate any discrepancies noted between the contracts and the project set ups
• Prepare reports as needed, including summarizing task authorizations against Master Services Agreements or contracts.

Other

• Assist with other functions as deemed appropriate to the position.
• Build strong relationships with our internal business partners including Project Managers (PM) and other project staff, as well as assist and collaborate with other Finance and Accounting team members.

Qualifications

• 1 to 2 years of experience in an administrative or office management role
• Post- secondary diploma or degree in business administration (or equivalent combination of education and experience
• Excellent organizational skills and the proven ability to multi-task
• General accounting experience with proven accuracy
• Exceptional attention to detail; highly organized and dependable, with strong ability to prioritize and follow-up.
• Superior in Microsoft Office: Microsoft Office (Outlook, Word, Excel, Power Point),
• Ability to work in a fast-paced environment with tight deadlines.
• Ability to work independently with minimal guidance and supervision.
• Developed analytical, decision making and problem-solving skills.

Approximate Base Salary Range for this Role: $48,000 CAD to $55,000 CAD.

What You Can Expect

• An opportunity to truly impact our communities
• A flexible work environment
• A comprehensive onboarding experience
• Significant professional development, training, and a mentorship program
• A paid volunteer day
• An environment where people feel welcome, heard and included, regardless of their differences

Join our team of difference-makers and help shape the growth of dynamic communities.

Disclaimer

Colliers Project Leaders is part of Colliers (NASDAQ, TSX: CIGI), a leading diversified professional services and investment management company, with more than 17,000 professionals operating in 63 countries.

Colliers Project Leaders has suspended our COVID-19 vaccination requirement. In circumstances where our clients have a different COVID-19 vaccination policy, the Clients requirements will supersede.

Colliers Project Leaders is an equal opportunity employer and celebrates diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please advise the assigned Talent Acquisition Business Partner.

Colliers Project Leaders standard recruitment process requires applicants to be subjected to formal background and reference checks prior to their hiring.