Project Coordinator - Vancouver

Hudson Pacific Properties; Coquitlam; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Project Coordinator to join their Operations Team in Vancouver. This role is pivotal in providing administrative support and project management assistance, ensuring smooth operations in a fast-paced environment. The ideal candidate will have a strong customer service orientation and the ability to manage multiple tasks efficiently. This is a fantastic opportunity to work in a dynamic real estate environment, supporting major tech and media tenants while developing your skills in project management and administrative functions. If you are detail-oriented and thrive in a collaborative setting, this role is perfect for you.

Qualifications

• Experience in real estate, facilities, and project management is preferred.
• Strong proficiency in Microsoft Office tools is essential.

Responsibilities

• Coordinate with vendors and contractors for maintenance and improvements.
• Review and track tenant service requests and work orders.
• Process invoices and maintain building records.

Skills

Project Management

Customer Service

Communication Skills

Multi-tasking

Administrative Support

Education

Bachelor’s Degree

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Yardi

Angus

Contract Lifecycle Management (CLM)

Job description

Description

Position at Hudson Pacific Properties

At Hudson Pacific Properties, we provide best-in-class office and studio space to the biggest names in tech and entertainment, and we're seeking a Project Coordinator in Vancouver, Canada. The Project Coordinator provides administrative support and project management assistance to the Manager of Engineering as part of the Operations Team. From responding to tenant requests to handling building access, this role requires a customer-focused team player who can keep many important details organized in a fast-paced, dynamic environment.

What You’ll Do

1. Coordinate with service providers, vendors, and contractors for maintenance, retrofits and capital improvements.
2. Review, track and report on tenant service requests and internal work orders.
3. Maintain database for accuracy and timely close out of work orders.
4. Provide project approval and capital expenditure administrative support, ensuring compliance with HPP financial approval policies, Yardi Job Cost process and Contract Lifecycle Management system.
5. Maintain building records and assist with operational audit documentation.
6. Assist Property Team with tracking purchase orders and booking accruals.
7. Process invoices in Yardi system, including tracking, coding, and comparing them with the budget, purchase orders and contracts.
8. Track and upload Certificates of Insurance including requesting them and following up on any issues with vendors.

What You’ll Need

1. Interest or experience in real estate, facilities and project management.
2. Administrative experience in a corporate environment.
3. Bachelor’s Degree preferred.
4. Strong proficiency in Microsoft Excel, Word, and PowerPoint.
5. Excellent communication (verbal & written) and interpersonal skills.
6. Experience with Angus, Yardi and/or CLM is an asset.
7. Ability to multi-task with a customer-focused approach.
8. Availability to work onsite Monday-Friday 8am-5pm.

Salary Range: $30.00 to $36.00 Hourly CAD (subject to relevant experience)

About Us

Hudson Pacific Properties (NYSE: HPP) is a real estate investment trust serving dynamic tech and media tenants in global epicenters for these synergistic, converging, and secular growth industries. Hudson Pacific's unique and high-barrier tech and media focus leverages a full-service, end-to-end value creation platform forged through deep strategic relationships and niche expertise across identifying, acquiring, transforming, and developing properties into world-class amenitized, collaborative, and sustainable office and studio space.

Hudson Pacific Properties is proud to be an Equal Opportunity/Affirmative Action employer. Individuals seeking employment are considered without regards to race, ethnicity, color, creed, religion, sex, sexual orientation, marital status, age, disability, gender identity or expression, genetic information, national origin, protected veteran status or any other classification protected by law.