Project Coordinator (Transmission Line Construction)

Valard Construction; Markham; Hybrid; CAD 55,000 - 69,000; Full time

Benefits offered by this job

5% RRSP matching

Competitive benefits package

Job summary

Valard Construction's Transmission group is seeking a Project Coordinator in Markham, ON to support day-to-day administrative, scheduling, and documentation for EPC utility projects. Reporting to the Project Manager, you will coordinate scheduling, meetings, procurement tracking, progress reports, and document control, acting as a central point between field, engineering, procurement, and client teams.

The role starts Monday–Friday, 40 hours/week in Markham, then transitions to a remote on-site

Qualifications

• 2 years of experience in a coordination/administrative role, ideally in construction/utilities/EPC project environments.
• Strong organizational skills and attention to detail; comfortable managing multiple trackers and deadlines.
• Clear written and verbal communication; able to work cross-functionally with engineering, procurement, construction, and client teams.

Responsibilities

• Maintain and update project schedules, trackers, and logs (RFIs, submittals, change notices, action items, drawing/document registers)
• Coordinate meeting scheduling, prepare agendas/minutes, and track follow-up actions across project stakeholders
• Support procurement by tracking material/equipment orders, delivery status, and expediting as needed
• Assist with preparation of progress reports, client deliverables, and internal status updates
• Maintain project document control (filing, revision tracking, distribution of drawings/specs/permits)
• Support cost tracking and invoicing coordination with the project controls/commercial team
• Coordinate site logistics support (access requests, permits, deliveries) with field supervision
• Liaise with subcontractors and vendors on administrative/scheduling matters
• Support compliance tracking (safety, environmental, regulatory reporting deadlines)

Skills

Strong organizational skills

Excellent communication

Cross-functional collaboration

Tools

Procore

SharePoint

Primavera

MS Project

MS Office

Job description

Our Transmission group is currently looking to add a Project Coordinator to our growing team, based in Markham, ON.

Reporting to the Project Manager, we are seeking an organized construction project coordinator who has knowledge and experience in coordinating the day-to-day administrative, scheduling, and documentation functions required to execute EPC Utility construction projects safely, on time, and within budget. This position acts as a central point of contact between field operations, engineering, procurement, and the client/owner’s team for routine coordination and information flow.

Please Note: this position will start on a schedule of Monday – Friday, 40 hours / week in Markham and then will transition to a remote on site position working 21 days on / 7 day off (10 hour days) in the Sault Ste. Marie / Sudbury area.

Duties and Responsibilities

• Maintain and update project schedules, trackers, and logs (RFIs, submittals, change notices, action items, drawing/document registers)
• Coordinate meeting scheduling, prepare agendas/minutes, and track follow-up actions across project stakeholders
• Support procurement by tracking material/equipment orders, delivery status, and expediting as needed
• Assist with preparation of progress reports, client deliverables, and internal status updates
• Maintain project document control (filing, revision tracking, distribution of drawings/specs/permits)
• Support cost tracking and invoicing coordination with the project controls/commercial team
• Coordinate site logistics support (access requests, permits, deliveries) in conjunction with field supervision
• Liaise with subcontractors and vendors on administrative/scheduling matters
• Support compliance tracking (safety, environmental, regulatory reporting deadlines)

• 2 years of experience in a coordination/administrative role, ideally in construction, utilities, or EPC project environments
• Strong organizational skills and attention to detail; comfortable managing multiple trackers/deadlines simultaneously
• Proficient in MS Office (especially Excel), and familiarity with project management/document control software (e.g., Procore, SharePoint, Primavera, MS Project) an asset
• Clear written and verbal communication skills
• Ability to work cross-functionally with engineering, procurement, construction, and client-facing teams

This position offers a rate of$40.00 - $50.00 hourly, depending on experience and qualifications.

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including a 5% RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of QuantaServices, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.

* We do not use automated tools to screen applications. All hiring decisions involve human review. This job posting is for an existing vacancy.