Project Coordinator, Transmission & Energy Infrastructure Projects

Métis Nation of Ontario; Barrie; On-site; CAD 52,000 - 66,000; Full time

Job summary

Métis Nation of Ontario is seeking a Project Coordinator to provide integrated coordination, administrative, and engagement support for the Lands, Resources and Consultation Branch. You will help manage consultation intake, project tracking, and communications across communities and internal teams.

This role requires keen organizational skills, the ability to handle confidential information, and a willingness to travel within Ontario as needed.

Qualifications

• College Diploma (1 or 2 year) required.
• 1 to 3 years of office experience.
• Excellent oral and written English; French a plus.
• Proficient with Microsoft Office Suite and standard office equipment.
• Type at least 50 WPM.
• Attention to detail and accuracy.
• Ability to multi-task and work under pressure.
• Willingness to learn, travel when required, and work after hours/weekends.

Responsibilities

• Coordinate intake, sorting, and tracking of consultation notifications and inquiries by region.
• Provide coordination support for meetings, engagement, and project activities.
• Maintain centralized records systems and filing structures with confidentiality.
• Schedule and coordinate meetings, consultations, workshops, and site visits.
• Prepare agendas, briefing materials, presentations, and reports.
• Record accurate meeting minutes and decisions; track action items.
• Track project deliverables and milestones across active files.
• Coordinate travel, accommodations, venues, and related services.
• Process administrative and financial documents including POs and invoices.
• Develop engagement notices and plain-language summaries.
• Support Records of Consultation development with engagement documentation.
• Liaise with RCCs, Métis communities, leadership, and government representatives.
• Support cross-branch coordination to align activities and priorities.

Skills

Communication

Attention to detail

Multi-tasking

Customer service

Typing 50 wpm

Team collaboration

Willingness to travel

Outlook/Office skills

Education

College Diploma

Tools

Microsoft Office Suite

Job description

About the Role:

The Project Coordinator provides integrated coordination, administrative, and engagement support for the Lands, Resources and Consultation (LRC) Branch. The role supports multiple concurrent consultation and engagement files related to transmission infrastructure, energy development, and other resource-based projects (including electricity transmission and nuclear-related infrastructure).

The position acts as a central coordination point for consultation intake, project tracking, engagement logistics, records management, and communications support across Regional Consultation Committees (RCCs), communities, internal teams, and external stakeholders. The role ensures accurate documentation, timely coordination of consultation activities, effective information flow, and adherence to LRC consultation mandates, policies, and confidentiality requirements in a politically sensitive environment.

What You Will Be Doing:

The incumbent is responsible for the following items, as well as other duties and responsibilities as may be assigned by the Designated Approving Authority:

• Coordinate intake, sorting, and tracking of consultation notifications, inquiries, and correspondence by region and project type.
• Provide coordination support for consultation, engagement, and project activities (including transmission, energy, and other infrastructure projects).
• Maintain centralized records systems, SharePoint libraries, and filing structures ensuring accuracy, consistency, and confidentiality.
• Schedule and coordinate meetings, consultations, workshops, community sessions, site visits, and internal planning sessions.
• Prepare agendas, briefing materials, presentations, reports, and supporting documentation for engagement and consultation activities.
• Record accurate meeting minutes, summaries, and records of decisions, including tracking action items and follow-ups.
• Track project deliverables, commitments, consultation milestones, and branch performance indicators across active files.
• Coordinate logistics including travel, accommodations, venues, catering, transportation, and related service arrangements.
• Process administrative and financial documentation including purchase orders, invoices, expense claims, and vendor coordination.
• Develop and maintain communications materials including notices, engagement content, plain-language summaries, and website updates.
• Support Records of Consultation development by compiling engagement documentation, correspondence, and project histories.
• Liaise with RCCs, Métis communities, leadership, government representatives, consultants, and proponents regarding consultation activities.
• Support cross-branch coordination to ensure alignment of consultation activities, engagement delivery, and operational priorities.
• Maintain professionalism in sensitive environments (including energy and regulated infrastructure projects such as transmission and nuclear-related developments), ensuring confidentiality, neutrality, and compliance with organizational protocols.
• Participate in internal team meetings, project planning sessions, and regional engagement activities to support the effective delivery of consultation and coordination objectives.
• Maintain professional working relationships that promote the values, objectives, and consultation mandate of the Métis Nation of Ontario. Promoting the values of the organization within the workplace and in the community by demonstrating positive and professional relationships with others (employees, citizens, council, volunteers, advocates, etc.)
• Reporting all unsafe conditions, hazards or practices, accidents and incidents in accordance with the Occupational Health and Safety Act and adhering to all Health and Safety requirements within the
  MNO’s policies and procedures and provincial legislation.
• Performing other job/branch-related duties as required. There may be changes in daily duties requiring a change in priorities with different timelines, priorities and urgencies.

Qualifications:

• College Diploma (1 or 2 year)
• 1 to 3 years of experience
• Experience working in an office environment.
• Excellent oral and written communication skills in English (French would be considered an asset).
• Experience with computer programs (Microsoft Office Suite) and office equipment (Photocopier, postage machine etc.)
• Ability to type 50wpm.
• Attention to detail, accuracy.
• Ability to work well under pressure.
• Ability to multi-task and the ability to assist with different types of requests often under pressure.
• Ability to remain flexible.
• Experience in performing administrative duties and file management.
• Customer Service experience and orientation.
• Financial experience would be considered an asset, but not required.
• Good understanding of general office procedures and the use, care and maintenance of standard office equipment.
• Well-developed organizational and planning skills to handle multiple tasks at the same time.
• Ability to work as part of a team and independently with minimal supervision.
• Excellent typing and word processing skills.
• Ability to research and gather information in an efficient manner.
• Dependability, strong work ethic.
• Willingness to learn and ability to take direction.
• Willingness to expand knowledge of MNO's mandate, structure, Métis History and Culture.
• Ability to travel when required.
• A 'Can Do' attitude
• Willingness to assist with different tasks and for different individuals
• Willingness to work after hours and on weekends when required.