Project Coordinator, Technology Services

City of Toronto; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A municipal government organization is seeking a Project Coordinator to lead and coordinate Technology Services projects. The role includes managing budgets, preparing project documentation, and ensuring successful project delivery. Candidates should have PMP or CAPM certification, along with strong experience in project management and team supervision. This position offers an opportunity to contribute to community services in Toronto.

Qualifications

• Considerable experience in coordination of Technology Services projects.
• Extensive experience preparing project management plans and documents.
• Experience in Business and Technology Services analysis is an asset.

Responsibilities

• Provide project leadership and coordination.
• Prepare various formal contractual documents.
• Develop and maintain project schedules.

Skills

Project management planning

Budget management

Stakeholder negotiation

Team supervision

Risk management

Communication

Education

Project Management Professional (PMP) designation

Certified Associate in Project Management (CAPM) designation

Tools

Microsoft Project

Microsoft Enterprise Project Management (EPM)

Job description

Press Tab to Move to Skip to Content Link

Select how often (in days) to receive an alert: Create Alert

Project Coordinator, Technology Services

• Job ID: 55996
• Job Category: Project Management
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: Non-Union
• Number of Positions Open: 1
• Posting Period: 24-July-2025 to 11-August-2025

Job Description

The Project Coordinator will provide project leadership and coordination, as well as project and technical delivery to the Portfolio Manager, Project Managers and project teams, supporting medium to large Technology Services initiatives.

Major Responsibilities

• Implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
• Drafts project documentation such as risk/issue management plans/logs, business requirements, project charters, procurement documents, cost tracking, project schedules, communication management plans, reports and presentations.
• Provides direction and guidance to project teams. Coordinates, in working with divisional and client staff, project activities, communication, administration, planning, writing, and monitoring.
• Prepares business cases, feasibility (including economic, organizational, operational, technical impact) studies, project charters/plans, business/functional/technical requirements, design documents, training strategies/plans and user documentation.
• Prepares reports for the Unit Manager, Project Managers and Section Director making recommendations on project decisions, budgets, staffing levels and resource allocation.
• Prepares and monitors project budgets, taking action on issue and risk management pertaining to project expenditures.
• Develops and maintains project schedules using project management systems (such as Microsoft Project, Microsoft Enterprise Project Management, etc.).
• Documents meeting minutes and distributes project communications.
• Implements and maintains project management processes such as issue management, project change management and risk management.
• Facilitates collection of business requirements and builds consensus amongst clients on accomplishment of deliverables.
• Liaises and co-ordinates with internal and external groups on accomplishment of deliverables.
• Assists with the evaluation, selection and recommendation of technical solutions and professional services and manages vendors and contractors in the overall solution delivery process.
• Prepares various formal contractual documents such as Request for Information/ Proposal/Quotation (RFI/P/Q), Statement Of Work (SOW), Memoranda Of Understanding (MOU) and Service Level Agreements (SLA).
• Recruits project delivery staff and/or coordinates recruitment activities for projects

Key Qualifications

• Considerable experience in coordination ofTechnologyServices projects in all stages of project life cycleasper the project charter (i.e. initiation, planning, execution, monitoring and controlling, and closure)
  
  
• Extensive experience preparing or drafting project management plans and documents (e.g. statementofwork, project charter, Work Breakdown Structure (WBS), risk management plan, scope document, resource plan, project schedule, Options analysis, financial documents or Request for Information/Request for Quotation/Request for Proposal (RFI/RFQ/RFP).
  
  
• Project Management Professional (PMP) designation or Certified Associate in Project Management (CAPM) designation or enrollment is required .
  
  
• Experience in Business andTechnologyServices analysis to produce associated reports and recommendations is an asset
  
  
• Ability to make presentations and negotiating with stakeholders at all levels is an asset
  
  
• Ability to develop, manage and control a project budgets and forecasts.
  
  
• Strong experience working in a shared project management environment using collaborative project management tools and such as Microsoft Enterprise Project Management (EPM) is anasset.
  
  
• Experience applying all required steps to develop and control a project schedule, including resource and duration estimation and identification of the critical path in a large, diverse computing environment is an asset.
  
  
• Experience with various project management tools (e.g. Microsoft Project) andmethodologiesfor planning and implementing work packages is an asset.
  
  
• Ability to supervise and coach internal business and technicalteammembers on a project basis.
  
  
• Ability to establish and maintain an effective consulting relationshipwithcorporate clients and vendors with a strong customer service orientation.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .