Project Coordinator - Suite Renovations

Revera; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading senior living organization is seeking a Project Coordinator to manage suite renovations in Calgary and surrounding areas. The successful candidate will oversee the renovation process, coordinate with contractors, and ensure compliance with quality standards. A post-secondary degree and a minimum of 2 years’ experience in the seniors housing sector are required. Strong organizational, interpersonal, and communication skills are essential for this role, which promotes inclusivity in its employment practices.

Qualifications

• Minimum of 2 years’ experience in the seniors housing sector or similar.
• Experience with project management training or in roles.
• Ability to manage multiple tasks in a dynamic environment.

Responsibilities

• Oversee suite renovations and ensure compliance with standards.
• Review and approve contractor quotes and invoices.
• Deliver program training to new Executive Directors and Contractors.

Skills

Interpersonal skills

Organizational skills

Problem-solving skills

Negotiation skills

Communication skills

Education

Post-secondary degree or certification in related field

Tools

Excel

SharePoint

MS Office

Job description

Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.

For over 25 years, we have dedicated every day to the happiness of retirees.

Human Focus – Creativity - Excellence

We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today!

Reporting to the Director – Project Management and New Initiatives, the Project Coordinator – Suite Renovations is responsible for overseeing suite renovations across the Venvi portfolio in Alberta, BC, Manitoba, and Saskatchewan. The Project Coordinator will manage all aspects of the renovation process, including defining scope, coordinating with contractors and site teams, reviewing and approving quotes, monitoring budgets, and ensuring quality standards are met. They will ensure all renovations are completed on time, within budget, and in compliance with the scope and standards approved by Asset Management, while also identifying opportunities for process improvements, cost efficiencies and enhanced in-suite finishes, fixtures, and appliances.

Key Outcomes:

• Effective and efficient turnover of suites after suite becomes available
• Effective and efficient oversight and tracking of costs associated with all refreshes and renovations; and
• Quality assurance and compliance is always adhered to.

Key Responsibilities

• Collaborate with the Executive Director and General Contractor to align on suite scope of work and communicate requirements to site teams.
• Review and approve contractor quotes to ensure alignment with project scope and adherence to budget targets.
• Ensure quality of work from contractors meets Cogir’s Specs and Standards, addressing any deficiencies promptly.
• Oversee contractor work to ensure suite turns are completed within 30 days.
• Review all Workday requisitions for suite refreshes and renovations to ensure costs and scope comply with program standards. Manage and process contractor invoices.
• Review and approve Requests for Approval (RFAs) prior to client submission.
• Regularly monitor program spend and provide reports on budget adherence.
• Create and issue communications to General Contractors regarding program changes.
• Deliver program training to new Executive Directors and new Contractors.
• Source, onboard, and maintain relationships with contractors while exploring networking opportunities and identifying new suppliers or partners to support the Suite Renovation Program.
• Uphold and promote the organization’s values and philosophy, particularly regarding ethics, integrity, and professionalism.
• Monitor the Suite Renovations email inbox and respond to requests in a timely manner.

Qualifications

• Post-secondary degree or certification in related field, or equivalent;
• Minimum of 2 years’ experience in the seniors housing sector, multi residential or hotel business;
• Project management training and/or experience;
• Good interpersonal skills and the ability to work collaboratively with diverse groups of people;
• Ability to identify challenges and implement solutions in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple tasks with competing priorities, in a challenging and dynamic environment;
• Strong written and oral communication skills;
• Demonstrated organizational and time management skills;
• Self-motivated with excellent problem-solving and negotiation skills; and
• Proficient in Excel, SharePoint and MS Office

Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.

Actual compensation may be higher or lower than the range posted based on various factors, including, but not limited to, geographic location, work experience, education and/or skill level.