Project Coordinator, Scientific Affairs

hhsc; Hamilton; On-site; CAD 70,000 - 90,000; Full time

Job summary

Hamilton Health Sciences is seeking a Project Coordinator, Scientific Affairs to provide project management and administrative support for research, researcher development, funding, and recognition programs. The role coordinates projects, tracks resources and budgets, analyzes data, and prepares reports and dashboards.

You will develop reports using Excel and Power BI, support budget development and funding administration, and guide researchers and staff on processes.

Qualifications

• Minimum college diploma; Bachelor's degree in Business Administration, Health Administration, Project Management, or a related field preferred.
• Minimum of 3 years of Health Care/Academic Research Environment experience
• Minimum of 3 years of budget and financial reporting experience
• Certification in project management or business-related disciplines is considered an asset
• Advanced proficiency with Microsoft Excel and reporting tools
• Strong analytical, organizational, and problem-solving skills
• Excellent interpersonal, communication, and stakeholder engagement skills
• Ability to manage multiple priorities and work effectively in a fast-paced environment

Responsibilities

• Coordinate researcher development programs, grant competitions, education initiatives, and recognition programs.
• Manage project timelines, deliverables, resources, risks, and stakeholder communications.
• Monitor and report on program performance, resource utilization, budgets, KPIs, and operational metrics.
• Develop reports, dashboards, and forecasting tools using Excel and Power BI.
• Support budget development, financial tracking, invoice processing, and funding administration.
• Collect, validate, and analyze data to support reporting to senior leadership.
• Provide guidance and support to researchers and staff regarding program processes, funding opportunities, and available resources.
• Build and maintain effective relationships with internal and external stakeholders.

Skills

Excel proficiency

Budget reporting

Multi-priority management

Analytical thinking

Communication

Stakeholder engagement

Education

College diploma; Bachelor's degree preferred in Business Admin/Health Admin/PM

Tools

Excel

Power BI

Job description

The Population Health Research Institute (PHRI), a joint institute of Hamilton Health Sciences and McMaster University, with over 300 employees working directly with 60 researchers. PHRI conducts clinical research internationally in 105 countries and is a world leader in large, global health and population and health outcomes research. Our capacity to conduct multiple international studies concurrently, with tens of thousands of participants in each, is a capability very few organizations in the world can match.

The Project Coordinator, Scientific Affairs provides project management and administrative support for research, researcher development, funding, and recognition programs. This role is responsible for coordinating projects and initiatives, tracking resources and budgets, analyzing data, monitoring KPIs, preparing reports and dashboards, and supporting program delivery.

Key Responsibilities

• Coordinate researcher development programs, grant competitions, education initiatives, and recognition programs.
• Manage project timelines, deliverables, resources, risks, and stakeholder communications.
• Monitor and report on program performance, resource utilization, budgets, KPIs, and operational metrics.
• Develop reports, dashboards, and forecasting tools using Excel and Power BI.
• Support budget development, financial tracking, invoice processing, and funding administration.
• Collect, validate, and analyze data to support reporting to senior leadership.
• Provide guidance and support to researchers and staff regarding program processes, funding opportunities, and available resources.
• Build and maintain effective relationships with internal and external stakeholders.

Monday-Friday; 37.5 hours weekly

1. Minimum college diploma required; Bachelor's degree in Business Administration, Health Administration, Project Management, or a related field preferred.
2. Minimum of 3 years of Health Care/Academic Research Environment experience
3. Minimum of 3 years of budget and financial reporting experience
4. Certification in project management or business-related disciplines is considered an asset.
5. Advanced proficiency with Microsoft Excel and reporting tools.
6. Strong analytical, organizational, and problem-solving skills.
7. Excellent interpersonal, communication, and stakeholder engagement skills.
8. Ability to manage multiple priorities and work effectively in a fast-paced environment.

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact Human Resources at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment. Proficiency in both Official Languages, French and English, is considered an asset.

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement

Article 10.7 (d), ONA Collective Agreement

Article 13.01 (b) (ii), OPSEU 273 Collective Agreement

Article 14.04, OPSEU 209 Collective Agreement

Article 2.07 and Article 13, PIPSC RT Collective Agreement