Project Coordinator - Reporting

Webuild; Mississauga; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading company in construction is seeking a Project Coordinator to manage data organization and report generation. The role involves coordinating project activities, collaborating with team members, and ensuring the successful execution of project goals. Candidates should possess a relevant diploma and have strong skills in project management software, as well as excellent interpersonal and communication abilities.

Qualifications

• 2-3 years' construction experience; multi-disciplinary, large-scale projects preferred.
• Capable of reading and understanding construction drawings.
• Self-motivated with good organizational skills and ability to work under pressure.

Responsibilities

• Compile and organize data from different project phases.
• Monitor performance indicators and create reports.
• Facilitate meetings with comprehensive agendas and documented minutes.

Skills

MS Excel

MS Project

Power BI

AutoCAD

Interpersonal skills

Written communication

Verbal communication

Organizational skills

Ability to work under pressure

Adaptability

Education

Engineering / Construction Technology Diploma, Degree, or Post-grad Certificate

Job description

Job Summary

Project Coordinator -Reporting are responsible for compiling and organizing data from different project phases, creating reports that provide insights into the project status . Monitor performance indicators.

Role and Responsibilities

• Work closely with the Deputy Director to ensure smooth operations and adherence to project goals.
• Execute layout tasks with precision, efficiency, and accuracy, maintaining a high standard of quality.
• Facilitate meetings by preparing comprehensive agendas, engaging presentations, and documented minutes to ensure all participants were informed and aligned.
• Played an integral role in collaborating with team members to meticulously craft monthly reports for clients and stakeholders, ensuring timely delivery of insightful information and fostering transparent communication channels.
• Develop and maintain 3-week look-ahead schedules to keep the project on track and anticipate potential challenges.
• Facilitate procurement processes by placing orders for materials, tools, and equipment, ensuring timely delivery to support project timelines.
• Coordinate third-party inspections to verify compliance with regulations and project requirements.
• Maintain detailed daily reports documenting work progress and any pertinent information.
• Manage Request for Information (RFI) processes, ensuring timely resolution of queries and clarifications.
• Actively engage in health and safety programs to promote a secure work environment for all project personnel.
• Identifying and highlighting any concerns or discrepancies in the reported input and collaborating with relevant departments to develop and implement appropriate mitigation actions.
• Working closely with various departments to gain a thorough understanding of their respective scopes and collaborating with them to enhance the quality and accuracy of reporting processes.
• Contribute to quality assurance efforts by actively participating in quality programs, fostering a culture of excellence.
• Provide on-site support during construction phases, conducting site visits and addressing technical issues as they arise.
• Prepare comprehensive contract drawings and documents to guide construction activities effectively.

Qualifications and Education Requirements

• Engineering / Construction Technology Diploma, Degree, or Post-grad Certificate required.
• 2-3 years' construction experience; multi-disciplinary, large-scale projects would be an asset.
• Capable of reading and understanding construction drawings and documents.
• Excellent computer skills – MS Excel, MS Project, Power BI, AutoCAD
• Strong interpersonal, written, and verbal communication skills.
• Self-motivated with good organizational skills.
• Ability to work accurately under pressure.
• Adaptable to flexible work schedule when required to meet deadlines.

Preferred Skills

• Proficient in generating detailed reports and creating dynamic dashboards using various tools, including but not limited to Power BI.
• Ability to coordinate construction activities related to roads, grading, pavement, landscaping, drainage, traffic, and any utility work related to roadways and railway projects.
• Holding a valid Ontario Driver’s License.