Project Coordinator/Project Controls Specialist

Gannett Fleming, Inc.; Toronto; Hybrid; CAD 85,000 - 92,000; Full time

Job summary

Gannett Fleming, Inc. is seeking a Project Coordinator/Project Controls Administrator to join their Transit & Rail team in Toronto, ON, in a hybrid work model. This role involves project management support, tracking budgets, and ensuring compliance with project management standards. The ideal candidate will have over 8 years of experience and a BS degree, along with strong communication skills and proficiency in Excel.

Benefits

Comprehensive benefits package

Tax-deferred 401(k) savings plan

Competitive paid-time-off (PTO) accrual

Tuition reimbursement for continued education

Professional development support

Qualifications

• 8+ years’ experience as a Project Administrator, Project Management Assistant, or Project Coordinator required.
• Experience with project KPIs and financials required.
• Strong financial/general accounting experience and business math experience.

Responsibilities

• Provide project management assistance and project controls support throughout a project's life-cycle.
• Ensure compliance with project management standards and collaborate with stakeholders.
• Track project budgets, costs, forecasts, and prepare progress reports.

Skills

Communication

Multi-tasking

Organizational Skills

Customer Service

Education

BS degree

Tools

Excel

Power BI

Job description

What You Will Do:

GFT is seeking aProject Coordinator/Project Controls Administratorto join our Transit & Rail team in Toronto, ON! This role follows a hybrid work model, requiring regular attendance at our Toronto office.

Working with thepublic transit teamatGFT means shaping thefuture of transportation, delivering projects that improve mobility, safety, and accessibilityfor millions of passengers nationwide. Specializing in rail systems, bus rapid transit, andzero-emission mobility solutions, our experts combine deep technical knowledge withinnovative thinking to enhance the efficiency and sustainability of transit networks.Together, we're transforming urban landscapes, reducing environmental impact, andconnecting communities through state-of-the-art public transportation infrastructure.Explore some of our signature public transit projects here.

What you’ll be challenged to do:

As a Project Coordinator, you will need to have dynamic communication skills and the ability to multi-task efficiently and effectively. You must be able to organize projects and materials, in addition to having strong business, computer and writing skills. In this position, you will assist our project managers with the execution of tasks related to projects and daily contract administration and project controls functions.

In this capacity, the successful candidate will be responsible for the following:

• Provide project management assistance and project controls support throughout the life-cycleof a project from proposal through to project closeout.

• Ensure compliance with project management standards and best practices.
• Collaborate with project managers, engineers, and other stakeholders to ensure project objectives are met.
• Facilitate communication across teams and external stakeholders.
• Interface with corporate project accounting to open and close projects.

• Support the development and maintenance of the project budget structure.
• Support project managers in preparing work plans
• Track project budgets, costs, and forecasts, and identify variances.
• Prepare progress reports, dashboards, and KPIs for internal and client reporting.
• Support earned value analysis, risk management, and performance tracking.
• Review contract requirements for contract fee types, invoicing procedures, insurance requirements, customer survey submission, and subcontractor information.
• Review subconsultant and subcontractor contracts and coordinate contract reviews with Project Managers and Corporate Leg
• Support project managers in management of the change process

Education | Experience:

What you will bring to our firm:

• BS degree required
• 8+ years’ experience as a Project Administrator, Project Management Assistant, or Project Coordinator required
• Experience with project KPIs and financials required
• Advanced level skills in Excel required
• Strong financial/general accounting experience, business math experience
• Excellent customer service and communication skills
• Ability to multitask and prioritize

What we prefer you bring:

• Experience working in a similar capacity within the AEC industry highly preferred
• Intermediate skills in Power BI- interactive data visualization software, or similar preferred
• PMP certification a plus

Compensation:

The salary range for this role is $85,000 - $92,000. Salary is dependent upon experience and geographic location.

Featured Benefits:

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

Company Overview:

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

Location: Toronto, ON
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time
Salary Range:$85,000 - $92,000
Salary dependent upon experience and geographic location

Permanent Residency or Canadian Citizenship required for this position. No relocation assistance will be provided for this position. Local candidates will be given preference.

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