Project Coordinator, Procurement - WAHA

Pomerleau; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

RRSP with up to 5% employer matching

Hybrid work model for corporate roles

Employee stock ownership program

Career growth through real development

Transit pass reimbursement

Minimum 4 weeks vacation from day one

Job summary

Pomerleau is seeking a Project Coordinator, Procurement for the WAHA Redevelopment Project in Northern Ontario. The role focuses on administrative support, procurement coordination, and document control across a major healthcare construction program.

You will interact with the procurement team and multiple stakeholders, ensuring timely deliverables, accurate meeting minutes, and smooth handovers to operations. A background in construction procurement and strong organization are essential.

Qualifications

• 1-3 years’ working experience in the construction industry.
• University Degree/Technology Diploma in Engineering or equivalent.
• Experience providing administrative, procurement, document control, or project coordination support within construction.
• Strong organizational skills with the ability to manage multiple documents, deadlines, meetings, and stakeholder communications.

Responsibilities

• Assist the project team with coordination and administrative support, tracking priorities, deliverables, and follow-ups.
• Act as a point of contact for bidders through the procurement lifecycle and coordinate with various teams
• Support the procurement lifecycle from planning to contract signing, ensuring steps and timelines are followed.
• Develop understanding of project requirements, agreements, variations, and procurement docs.
• Organize and maintain procurement files and project documentation in Procore, SharePoint, and other systems.
• Prepare and distribute detailed meeting minutes with clear action items and decisions.
• Assist with final procurement handover to operations for a smooth transition to project execution.

Skills

Attention to detail

Organizational skills

Stakeholder communication

Education

University Degree/Technology Diploma in Engineering

Tools

Procore

SharePoint

Job description

Job Description

Ready to build your career? We want to hear from you.

As a Project Coordinator, Procurement, working on the WAHA Redevelopment Project at Pomerleau Construction, you will provide essential administrative, coordination, and document control support to the procurement team.

The WAHA Redevelopment Project is a 1.8B transformative initiative in Northern Ontario aimed at strengthening healthcare for communities through the delivery of a state-of-the-art hospital and healthcare facility. You will play a crucial role in the successful management of stakeholder communications, ensuring resource availability, and overseeing various administrative tasks.

This role is ideal for someone who is highly organized, detail-oriented, and comfortable working in a fast‑paced construction project environment with multiple stakeholders and shifting priorities.

This position follows a 14 days on / 7 days off fly-in/fly-out rotation in Moosonee, Ontario.

What You Will Do

• Assist the project team with your keen eye for detail in providing project coordination and administrative support, including helping to track priorities, deliverables, and required follow-ups.
• Act as a point of contact for bidders through the procurement lifecycle and coordinate with commercial, scheduling, operations, design, finance and prequalification teams
• Support the procurement lifecycle from procurement planning, RFP development and tendering through to contract signing, ensuring required steps, documents, and timelines are properly coordinated.
• Develop and maintain an understanding of Project specific requirements, including Project Specifications, Project Agreement, Subcontract Agreement, Prime Contract Variations and other project‑specific procurement and documentation requirements.
• Organize and maintain procurement files and project documentation in project databases and platforms such as Procore, SharePoint, and other project systems, including drawings, plans, submittals, document logs, schedules, specifications, subcontracts, purchase orders, and related procurement records.
• Prepare, lead, and distribute detailed meeting minutes in a timely manner, ensuring action items, decisions, and next steps are clearly captured and communicated.
• Assist with the final procurement document handover to the operations team, supporting a smooth transition from procurement to project execution.

This Role Could Be For You If You Have

• 1-3 years’ working experience in the construction industry.
• A University Degree/Technology Diploma in Engineering, or a combination of education and industry experience.
• Experience providing administrative, procurement, document control, or project coordination support within a construction, infrastructure, or project-based environment.
• Strong organizational skills with the ability to manage multiple documents, deadlines, meetings, and stakeholder communications at the same time.
• A solid understanding of document control practices and comfort working with digital project platforms such as Procore, SharePoint, or similar systems.
• Comfort using Microsoft Suite, including Excel
• A proactive approach to tracking information, identifying follow-ups, preparing meeting minutes, and supporting the team with accurate and timely documentation.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.