Project Coordinator - Ottawa Office

Bombardier Transportation GmbH; Mississauga; Hybrid; CAD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a Project Coordinator for its Ottawa office. This dynamic role involves managing budgets, supporting government affairs, and coordinating team activities. You will play a crucial part in ensuring smooth operations and effective communication within the team. The company values employee growth and offers a flexible work environment, making it an exciting opportunity for those looking to thrive in a collaborative setting. Join a team that prioritizes excellence and innovation in the aerospace sector, where your contributions will make a significant impact.

Benefits

Dental Insurance

Medical Insurance

Life Insurance

Disability Insurance

Retirement Savings Plan

Employee Assistance Program

Qualifications

• Minimum 2 years of experience in administration and project management.
• Strong communication skills in English and French.

Responsibilities

• Manage budgets and office operations for Ottawa office.
• Support the Government and Industry Affairs Team with scheduling and logistics.

Skills

Project Management

Government Affairs

Communication Skills

Organizational Skills

Customer Service Orientation

Judgment

Flexibility

Education

Post-secondary diploma in administration

Public Affairs or related discipline

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Asana

Social Media Platforms

Job description

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When applicable, Bombardier promotes flexible and hybrid work policies.

At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.

Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:

• Insurance plans (Dental, medical, life insurance, disability, and more)
• Retirement savings plan
• Employee Assistance Program

Budget and Office Management

1. Lead in proactively managing the government and industry affairs budgets:
   • Support establishment of annual budget plans and budget requests;
   • Monitor budget allocations, spends and implementation, including tracking budgets and advising managers of potential overages;
   • Put in place purchase orders, as required, process invoices and support sponsorship and services contract negotiations and conclusions.
2. Manage Ottawa office:
   • Liaise with building management company and manage lease agreement including lease payments;
   • Ensure adequate IT and office equipment support and functionality;
   • Support meetings at the office; and
   • Ensure adequate office supplies.

Support Leader of Government and Industry Affairs Team

1. Proactively manage agenda of Leader:
   • Set up meetings with internal and external stakeholders;
   • Send meeting requests and invitations, and follow up;
   • Liaise with internal and external stakeholders for meeting arrangements, including all logistical arrangements;
   • Organize pre-meeting briefing materials and meeting materials, including leave-behinds and presentations.
2. Travel Arrangements and Expense Reports:
   • Organize transportation and accommodation arrangements for team leader. Support travel and accommodation arrangements for other team members, as required.
   • Prepare and file expense reports for team leader and also other team members, as required.
3. Schedule and manage Daily Management Meetings (DMM) with Government and Industry Affairs Team:
   • Schedule DMMs and prepare DMM agendas;
   • Manage team calendar and list of issues.

Team Support and Project Management

1. Manage list of external stakeholder contacts:
   • Leverage Excel, consolidate and regularly update contact list (Canada and international);
   • Monitor changes at key associations and governments;
   • Send on behalf of team updates to key stakeholders.
2. Manage list of policy issues:
   • Assemble interns’ workplans;
   • Manage projects, timelines, follow up and deliverables with team members, as required;
   • Leverage Assana, Excel, PPT and other tools;
   • Conduct complementary research and consultations (bio, background, policy input, consultations with key functions), as required.

How to thrive in this role?

• You have a minimum of two (2) years of related experience in administration, project management and government affairs roles;
• You hold a post-secondary diploma in administration, public affairs or a related discipline;
• You have knowledge in Government Affairs, Public Affairs, Public Policy or International Affairs/Trade;
• You have excellent communication skills, English and French (both spoken and written);
• You are familiar with the senior levels of Government and related institutions;
• You have excellent knowledge of Word, Excel, PowerPoint and Outlook software in a Windows environment and a strong knowledge of social media platforms;
• You have strong organizational skills;
• You have excellent Judgment;
• You have the ability to work within short deadlines and under pressure;
• You are a strong team player and good communicator;
• You are customer service oriented;
• You are motivated and organized;
• You have good Protocol skills;
• You are autonomous and dynamic;
• You are flexible in terms of availability.

Now that you can see yourself in this role, apply and join the Bombardier family!

Please note: You don’t need all the skills, knowledge, and experience listed for this position! We’re not looking for the perfect candidate, we’re looking for great talent and resourcefulness.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender, identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply. Aboriginal people, persons with disabilities and members of visible minorities are encouraged to apply. As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), Bombardier will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise your Talent Acquisition representative. Information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Job

Project Coordinator - Ottawa Office

Primary Location

Global 7500/8000

Organization

Aerospace Canada

Shift

Day job

Employee Status

Regular