Project Coordinator - Kitchener, ON

VEI; Kitchener; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

VEI Contracting invites a Project Coordinator to join its Remediation Division in Canada. The role blends office-based coordination with regular field visits to remediation and construction sites, collaborating with project managers, engineers, field teams and clients to turn complex site challenges into compliant solutions.

You will assist with planning, design, and delivery of remedial technologies addressing groundwater, soil and bedrock contaminants, and you will have opportunities for

Qualifications

• Bachelor's degree in Science, Engineering, Applied Science or College Diploma in a related Field of Study.
• Membership in a Professional Association (EIT, GIT or CET) is an asset but not required.
• 2-5 years experience in related industry/role is an asset but not required.

Responsibilities

• Review environmental site investigation reports, hydrogeological data, and construction engineering plans to determine project requirements.
• Support the division team with the proposal preparation, including the design and costing of remediation programs.
• Coordinate project schedules, resources, subcontractors, equipment, and procurement activities to support project execution.
• Maintain project documentation, action item logs, change orders, and project records.
• Track project deliverables, deadlines, and regulatory commitments.
• Prepare and coordinate project reporting and documentation, including regular project status updates, field workplans, permit applications, and remediation summary reports.
• Assist with project forecasting, budgeting, invoicing, and other financial activities.
• Support with client relationship development, networking activities, and business development initiatives for the division.
• Work safely in accordance with VEI workplace health & safety procedures.

Skills

Project coordination

Communication

Organization

Budgeting & invoicing

Client relationship

Education

Bachelor's or Diploma in related field

Tools

Microsoft Word

Microsoft Excel

Teams

Job description

As Project Coordinator in the Remediation Division, you will play a key role at the intersection of engineering, environmental science, and construction. You will support the planning, design, and delivery of a wide range of remedial technologies to address contaminants in groundwater, soil, and bedrock. From early-stage proposals through field execution, you will work closely with project managers, engineers, field teams, and clients to turn complex site challenges into practical compliant solutions. This position involves a combination of office-based project coordination and regular field visits to active remediation and construction sites. This position offers significant opportunities for professional growth and advancement into Project Management and technical leadership roles within the Remediation Division.

Responsibilities:

• Review environmental site investigation reports, hydrogeological data, and construction engineering plans to determine project requirements
• Support the division team with the proposal preparation, including the design and costing of remediation programs
• Coordinate project schedules, resources, subcontractors, equipment, and procurement activities to support project execution
• Maintain project documentation, action item logs, change orders, and project records
• Track project deliverables, deadlines, and regulatory commitments
• Prepare and coordinate project reporting and documentation, including regular project status updates, field workplans, permit applications, and remediation summary reports
• Assist with project forecasting, budgeting, invoicing, and other financial activities
• Support with client relationship development, networking activities, and business development initiatives for the division
• Work safely in accordance with VEI workplace health & safety procedures
• Perform other duties as assigned by management

Note: This is not intended to be an exhaustive job functions list

Qualifications & Requirements:

• Bachelor's degree in Science, Engineering, Applied Science or College Diploma in a related Field of Study
• Membership in a Professional Association (EIT, GIT or CET) is an asset but not required
• 2-5 years experience in related industry/role is an asset but not required
• Understanding of hydrogeology, contaminant transport, and environmental remediation technologies
• Ability to work effectively in a team environment, collaborating with colleagues, clients, consultants, field staff, and subcontractors
• Ability to communicate and provide project updates in a timely manner with clients, supervisors, project managers, and field teams
• Ability to prioritize tasks and complete high-quality work efficiently within deadlines
• Strong problem-solving and critical thinking abilities
• Strong organizational and time management skills
• Proficiency in Microsoft Word, Excel, Teams, and other applicable software applications

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Established in 2003, VEI Contracting has grown to become one of the largest trusted environmental remediation and water management firms in Canada. Over this time we have completed hundreds of remediation projects across Canada and Internationally. Our team of technical experts, each with 10 to 25 years of experience, is committed to addressing your site-specific needs. From innovative solutions to exceptional customer service, VEI's staff is here to support you!