Project Coordinator in Vancouver

Pixel Dreams; Vancouver; On-site; CAD 48,000 - 65,000; Full time

Benefits offered by this job

Benefits package

Paid time-off

Job summary

Pixel Dreams in Vancouver, Canada is seeking a Project Coordinator to support project delivery and client experiences. You will help plan, coordinate, and document client projects from kickoff through delivery, working with PMs, Account Directors, and Creative Leads to align scope, timelines, and resources.

The role requires 1–3 years in a fast-paced agency setting, strong communication, and proficiency with Asana and Google Workspace.

Qualifications

• 1–3 years of project coordination experience in a creative/advertising/experiential agency.
• Proven track record coordinating client-facing projects from scope to delivery.
• Strong ability to plan, prioritise, schedule, and orchestrate multiple projects and stakeholders.
• Excellent written and spoken communication and interpersonal skills.

Responsibilities

• Support Project Managers in planning, coordinating, and executing client projects from kickoff through delivery.
• Create and maintain project plans, schedules, timelines, task lists, and project documentation.
• Develop understanding of client objectives and team workflows to support delivery.
• Coordinate project scope, priorities, timelines, and deliverables with PMs, Account Directors, and Creative Leads.
• Track progress, milestones, and escalate risks or scope changes when needed.
• Capture meeting notes, action items, and follow up for accountability.
• Coordinate kickoffs, status meetings, reviews, and retrospectives to stay on schedule.
• Maintain organized, current project documentation.
• Identify risks early and resolve issues to protect project success.
• Collaborate with Creative Ops and PMs to coordinate schedules and resources.
• Assist with reporting, time tracking, status updates, and operational admin.
• Build strong cross-functional relationships and contribute to process improvements.
• Take ownership of workstreams while supporting PMs in delivering successful projects.

Skills

Project coordination

Agency experience

Client communication

Organizational skills

Tools

Asana

Google Workspace

Job description

• a love for planning everything and anything,
• a knack for turning ambiguity into clarity,
• and an instinct to orchestrate fast-moving pieces.

Scope What this role entails.

Mission

Deliver exceptional client experiences through operational excellence, bringing clarity, structure, and accountability to every project while enabling teams to do their best work.

Responsibilities

• Support Project Managers in planning, coordinating, and executing client projects from kickoff through delivery.
• Create and maintain project plans, schedules, timelines, task lists, and project documentation.
• Develop a strong understanding of client objectives, project requirements, and team workflows to effectively support project delivery.
• Support Project Managers, Account Directors, and Creative Leads in coordinating project scope, priorities, timelines, and deliverables.
• Track project progress, monitor milestones, and escalate potential risks, blockers, or scope changes when appropriate.
• Capture meeting notes, action items, and follow up to ensure accountability across project teams.
• Coordinate project kickoffs, status meetings, reviews, and retrospectives to keep projects organized and on schedule.
• Maintain accurate project documentation and ensure information is organized, current, and easily accessible.
• Identify risks early, resolve issues proactively, and make informed decisions that protect project success.
• Work closely with Creative Operations and Project Managers to coordinate schedules, resources, and project assignments.
• Assist with project reporting, time tracking, status updates, and operational administration.
• Build strong working relationships across cross-functional teams while contributing to continuous improvements in processes and communication.
• Take ownership of assigned workstreams while supporting Project Managers in delivering successful projects and exceptional client experiences.

Rewards

• Starting salary range between $48-65K, depending on capability and competency
• Support system for personal and professional development
• Higher autonomy with greater role effectiveness.
• Benefits package (family, health, wellness, dental, vision, prescription, etc.).
• Paid time-off (holidays, vacation, sick and wellness days, etc.).
• And more to support the whole you.

Casting Criteria

Culture Alignment How we expect everyone on our team to show up.

• Team player in it for the long game.
• Lifelong learner exemplifying a growth mindset.
• Pursue personal and professional development while supporting others in theirs.
• Exemplify the company’s core values: Health. Wisdom. Teamwork.
• Aim for excellence and keep raising the bar.
• Prefer open, direct, and frequent communication and feedback.
• Embrace the messy reality of life and work with optimism and responsibility.
• Embody a strong back, soft front, open mind, light heart, high EQ, and enduring grit.

Competency + Proficiency What it takes to rock this role.

• Exceptional organizational skills with strong attention to detail.
• Ability to coordinate multiple projects and competing priorities in a fast-paced agency environment.
• Strong communication and relationship-building skills with clients, teammates, partners, and vendors.
• Ability to identify issues early, solve problems, and keep projects moving forward.
• Comfortable working in ambiguity while maintaining organization and momentum.
• Collaborative, proactive, accountable, and eager to learn.
• A collaborative, accountable, and proactive approach to work.
• Passion for project coordination and a desire to grow into a Project Manager role.

Suitability How to qualify for this role.

Show us your capability and sensibility.

Must-haves

• Minimum 1-3 years of project coordination experience within a creative, branding, marketing, advertising, or experiential agency. Agency experience is required.
• Proven success coordinating client-facing projects from scope through delivery in a fast-paced agency environment.
• Strong capability to plan, prioritize, schedule, and orchestrate multiple projects and stakeholders simultaneously.
• Strong communication skills (written, verbal, and interpersonal).
• Proficiency in modern project management tools (Asana or equivalent).
• Proficiency with Google Workspace (Drive, Calendar, Docs, Sheets, Slides, etc.).

Nice-to-haves

• Experience in B2B enterprise marketing and communications.
• Background in creative, marketing, business strategy, and/or B2B marketing.
• Experience supporting conferences, trade shows, executive events, or experiential activations.
• Interest in growing into a Project Manager role.

Company This is us.

Nimble. Unconventional. Dependable. Pixel Dreams is a creative agency with the inner fire to tackle the impossible. In the messy middle of building a centennial powerhouse for a vital purpose and notable clientele. Big logos, small egos. Warm hugs, hot debates. Thick skins, light hearts. Diverse by nature, not policy.

While we prefer not to kiss and tell, we recognize how important it can be for some candidates to see client logos before applying.

Some of the notable companies we work with.

This position is an unfilled vacancy.