Project Coordinator, Facilities Management – Permanent Full-Time (1.0) / Coordonnateur ou coord[...]

Children’s Hospital of Eastern Ontario; Ottawa; On-site; Full time

Job summary

A leading pediatric health organization is seeking a Project Coordinator to manage capital projects effectively. The role involves coordinating planning, design, budgeting, and evaluation to ensure projects are delivered on time and within budget. The ideal candidate will have a background in engineering or architecture, along with strong communication and organizational skills. Join a dedicated team committed to children's well-being and make a difference in the community.

Qualifications

• Minimum 3 years in project management, especially construction.
• Criminal Record Check required.

Responsibilities

• Develop project scope, budget, schedule, and resources.
• Support all phases from feasibility to handover.
• Serve as main contact; provide updates.

Skills

Communication

Organizational Skills

Analytical Skills

Relationship-Building

Education

Bachelor's in Engineering

CAPM Certification

Tools

MS Office

MS Project

Job description

time left to apply End Date: May 21, 2025 (8 days left to apply)

job requisition id JR4891

Compensation Pay Range: $43.08-$50.70

Job Description:

Please Note: If you are a current CHEO employee with access to Workday, please apply via the Workday application as an internal applicant using the Jobs Hub.

To successfully apply, submit your application by 11:59 pm the day before the closing date to ensure receipt.

CHEO is a leader in paediatric health, with nearly 4,500 staff and learners dedicated to children's well-being. Recognized for clinical digitization, research, and education, CHEO serves over 500,000 children annually from various regions. It has been ranked as Ontario's best paediatric care provider and one of the best workplaces in Canadian healthcare.

POSITION SUMMARY

The Project Coordinator will deliver capital projects on time and within budget, coordinating planning, design, budgeting, and evaluation. Responsibilities include developing project plans, tracking deliverables, and assisting with scope, schedule, and budget management. The role requires experience in project management within architecture, design, mechanical, or electrical fields, with excellent communication skills.

The Coordinator reports to the Senior Project Manager and collaborates with hospital departments, government entities, vendors, etc., to ensure project success. Current projects include systems upgrades, infrastructure renewals, energy initiatives, and departmental expansions.

KEY RESPONSIBILITIES:

• Project Planning: Develop project scope, budget, schedule, and resources; assist with risk assessments and stakeholder alignment.
• Project Execution: Support all phases from feasibility to handover; manage project teams and ensure compliance.
• Technical Aspects: Use project management tools; understand hospital infrastructure; support sustainable design integration.
• Contractual Aspects: Coordinate procurement; support contract administration and dispute resolution.
• Budget & Change Management: Monitor budgets, control costs, and manage changes.
• Stakeholder Communication: Serve as main contact; provide updates; facilitate collaboration.
• Quality & Performance: Implement quality controls; conduct site inspections; address deviations.
• Reporting: Prepare detailed reports; maintain project documentation; utilize reporting software.

QUALIFICATIONS:

• Bachelor's in Engineering, Architecture, or related; or equivalent experience.
• CAPM or similar certification (preferred).
• Minimum 3 years in project management, especially construction.
• Ability to manage multiple projects and work under pressure.
• Criminal Record Check required.
• Excellent communication and organizational skills.
• Proficiency in MS Office, MS Project, and project management tools.
• Strong analytical and relationship-building skills.

Effective March 29, 2021, CHEO may conduct additional assessments, including tests or exams. CHEO values diversity and is an equal opportunity employer. Accommodations are available upon request. Bilingualism will be assessed. Full vaccination against COVID-19 is required for employment. Only shortlisted applicants will be contacted. For internal applicants, apply via Workday. Ensure your application is submitted before the deadline.