Project Coordinator, Capital Planning, Redevelopment and Facilities Department, Full Time - Uxb[...]

Oak Valley Health; Uxbridge; On-site; CAD 60,000 - 80,000; Full time

Job summary

Oak Valley Health is seeking a Project Coordinator to support capital projects across its healthcare facilities. The ideal candidate will manage project coordination, ensuring timely completion and alignment with organizational goals. With a focus on Indigenous health equity and inclusivity, Oak Valley Health values teamwork and excellent communication skills.

Qualifications

• 2-3 years of experience coordinating medium to large-scale projects.
• Demonstrated understanding of the Ministry of Health Capital Planning process.
• Excellent communication and problem-solving skills.

Responsibilities

• Coordinating small to medium capital projects, ensuring completion on time and within scope.
• Supporting project managers with preparation of tender and contract documents.
• Maintaining effective working relationships with stakeholders and contractors.

Skills

Communication

Critical Thinking

Organization

Planning

Education

Bachelor’s degree in a relevant discipline (business administration, health administration)

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Job description

Please Note: If you are a current Oak Valley Health employee, apply to this job via the internal Workday application.

Land Acknowledgement

Oak Valley Health is honoured to provide care on the traditional and treaty territory of the Anishinaabeg, and acknowledge our closest Indigenous communities, the Chippewas of Georgina Island and the Mississaugas of Scugog Island. The land is encompassed within Treaty 13, Treaty 20, and the Williams Treaty.

Today, this area is home to many diverse Indigenous Peoples, and we acknowledge the health disparities and barriers Indigenous Peoples face in accessing care. To support true healing, we are committed to understanding these challenges, learning from Indigenous knowledge, and taking action together to improve safe and equitable health care for current and future generations.

Who You Are

• You encompass Oak Valley Health’s core values and live the words of respect, trust, commitment, compassion and courage
• You are a patient and/or client centered individual who performs at an exemplary standard
• You are a team player with excellent communication, critical thinking and prioritization skills
  
  

Closing Date: May 13, 2025

What We Are Looking For

• The Capital Planning and Redevelopment team is looking for a highly motivated, proactive, and detail-oriented Project Coordinator to support the successful planning and execution of projects across Oak Valley Health sites. In this role, the Project Coordinator will be responsible for managing all aspects of project coordination, from initial planning through to implementation, ensuring that projects are completed on time, within scope, and aligned with organizational goals. They will oversee the day-to-day planning, scheduling, and coordination of tasks, working closely with internal teams, external vendors, and stakeholders to drive project success.
  
  

You Will Be Responsible For

• Coordinating and implementing small to medium capital projects as assigned, including consultation with user groups. Projects including but not limited to; renovations, furniture & equipment, signage & wayfinding, etc.
  
  

Supporting Project Managers On

• Preparation of tender and contract documents
• Support contract administration
• Sourcing quotes for small facility improvement projects
• Some administrative functions, such as compiling and filing project documents, budget tracking, and preparation of tender and contract documents
• Communicating project updates and recommendations to project sponsors, project managers and key stakeholders.
• Creating and maintaining capital planning inventories (e.g. space inventory, as-built facility floor plans etc.).
• Supporting scheduling and coordination of meetings with team members, user groups, consultants and external stakeholders.
• Participating in the review, analysis and evaluation of project documentations and provide recommendations on contract awards.
• Assisting in the development of policies and procedures pertaining to capital planning
• Working with user groups and other departments within the hospital (e.g. finance, decision support, public relations, facilities, IPAC etc.) to deliver capital projects.
• Assisting with the planning and execution of space relocations.
• Ensuring that all contractors have appropriate documentation and approval to undertake work.
• Maintaining effective working relationships with all stakeholders, contractors, consultants etc.
• Travel for external meetings to OVH’s other sites (Uxbridge Hospital).
  
  

What You Bring To The Role

• Bachelor’s degree in a relevant discipline (business administration, health administration) or equivalent education/experience required.
• 2-3 years of experience coordinating medium to large-scale projects (within the healthcare sector an asset).
• A strong commitment to continuous learning and professional development, with a proactive approach to engaging in discussions, contributing ideas, and sharing relevant knowledge to drive project success.
• Demonstrated understanding of and experience with the Ministry of Health Capital Planning process, an asset.
• Outstanding organization and priority setting skills including: document control, development, monitoring of schedules and maintaining records.
• Excellent communication, interpersonal, and planning skills, along with the ability to analyze, negotiate, and solve problems in a fast-paced, dynamic environment.
• Demonstrated computer skills, specifically Outlook, Word, Excel, PowerPoint, (Microsoft Project, an asset).
• Demonstrated commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with hospital related policies, health and safety legislation and best practices and completing relevant mandatory education as required.
• Ability to travel between all hospital sites.
  
  

Please note that although the department is located at the Markham site the office of Redevelopment is located in Uxbridge Hospital.

Work Schedule

Monday to Friday, day shifts. This is on site 5 days a week position between Markham and Uxbridge

Please note schedules may change due to operational needs.

Compensation

BAND L

Range

$43.56 - $53.11

Who We Are

Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two hospital sites (Markham and Uxbridge) a Reactivation Care Centre (RCC), a Community Health Centre (CHC), and Hospital-to-Home programs, we provide high quality, patient-centred care to more than 468,000 patients each year. We offer diagnostic and emergency services, and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).

Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families with an Honoured to Care mindset, and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost.

Oak Valley Health Equity, Diversity, Inclusion and Belonging statement

Oak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration and we encourage applications from Indigenous peoples, members of LGBTQ2+ communities, members of racialized groups, persons with disabilities, and all others who may contribute to the further diversification of Oak Valley Health. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.

We are honoured to be recognized as one of Forbes Canada's Best Employers for Diversity. We ranked within the top 150 organizations across the country. Learn more about our commitment to EDIB.