Project Coordinator, Capital

Practice: Toronto Catholic District School Board

The Toronto Catholic District School Board (TCDSB) is proud to be a significant part of the fabric of publicly funded Catholic education in the province of Ontario. We serve approximately 84,000 students in nearly 200 Catholic schools in the City of Toronto and represent close to 475,000 Catholic school supporters. At the TCDSB, we grow in knowledge, with justice and hope. The TCDSB is an inclusive Catholic learning community that nurtures faith development and academic excellence through the love of God, neighbor, and self.

We fully engage students in learning that supports their academic, spiritual, socio-emotional, and physical growth and development. At TCDSB, we have a long and distinguished history of providing excellence in Catholic education for the Toronto community. The Ontario Catholic School Graduate Expectations, our Catholic values, and the Board's Pastoral Plans are foundational to our exemplary approach to teaching and learning in the 21st Century.

With a staff of 14,000, the TCDSB is a dynamic school board and is seeking a two (2) year contract position for a Project Coordinator, Capital within the Capital Development, Asset Management & Renewal department.

All interested applicants are welcome to apply; we are an inclusive employer.

The Capital Department manages the stewardship of hundreds of millions of dollars in new construction projects aimed at enhancing student learning and fostering student success. The team collaborates with students, families, teachers, staff, consultants, and contractors to create safe, sustainable, and supportive learning environments. Through various initiatives, the department strives to develop responsive spaces that engage students, inspire curiosity, promote reflection, encourage collaboration, and nurture lifelong learning and leadership.

Several team members are licensed professionals with the OAA and PEO, dedicated to advancing and improving public institutional architecture through the design of TCDSB schools. The department partners with some of Canada’s leading architects, leveraging their diverse expertise to continually enhance our built environments.

KEY ACCOUNTABILITIES:

Reporting to and under the direction of Project Supervisor, Architectural Capital, the primary function of this position is to assist in the timely delivery of multiple capital projects and other facilities services initiatives.

• Provide support in the procurement of consultants and contractors and the reviewing of contract documents.
• Coordination of information and documentation between Contractors, Consultants, School Communities and Authorities having Jurisdiction in the delivery of Capital Projects.
• Prepare, track and monitor capital project schedules and project budgets.
• Perform tasks related to the administration of construction contracts such as tracking the review and approval of Change Orders, Certificates of Payment and Prompt Payment requests.
• Review design, construction and tender documents for procurement and contract administration.
• Prepare and distribute project status information.
• Assist with the implementation and ongoing maintenance of the department’s project management database.
• Assist in the development and maintenance of building design standards.
• Liaise with operations and maintenance staff, and other key stakeholders.
• Prepare reports and communications as required.
• Other duties as assigned.

REQUIREMENTS:

• Minimum two-year college diploma in Architectural or Engineering Technology, Facility Management, Building Sciences, Project Management or an equivalent combination of education and experience.
• Minimum of two (2) years of related experience in supporting facilities management, architecture, engineering or construction projects.
• Experience in managing multiple projects and working with multiple stakeholders.
• Experience in the design or construction of schools or other institutional buildings is an asset.
• Knowledge of construction project budgeting and scheduling would be an asset.
• Knowledge of consultant and construction contracts and tendering procedures would be an asset.
• Knowledge of project management software such as SAP, EBase or Procore would be an asset.
• Excellent organizational, interpersonal and communication skills.
• Proficiency with a range of current software programs and applications including MS Office.
• Availability to work outside core office hours, as required.

Who We Are

Our mission at TCDSB is to inspire learning – in every way – and support our students and employees.

Employees who work in our corporate setting are passionate and have a strong belief in our mission and making TCDSB a leader in public education. We are:

Consistent with the TCDSB’s Employment Equity policy and Multi-Year Strategic Plan, the TCDSB is strongly committed to fostering and creating a diverse and inclusive workplace that reflects the stakeholders and communities we serve. As such, we welcome and encourage applications from candidates who self-identify as visible minorities, persons with disabilities, aboriginal peoples and women. You are invited to voluntarily indicate if you identify as one or more of the aforementioned communities. This information will be kept confidential.

The TCDSB is committed to providing barrier-free and accessible employment practices in compliance with Accessibility for Ontarians with Disabilities Act (AODA). Should you require code-protected accommodation through any stage of the recruitment process, please let us know when contacted. We will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the TCDSB Fair Hiring Policies and Accommodation Process.

Our hybrid work model balances working from home and meaningful in-person interaction at our Catholic Education Centre located at 80 Sheppard Ave, E, Toronto, ON.

We thank all prospective applicants for showing interest in this position; only those selected for an interview will be contacted.

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