Project Coordinator, BORN Ontario Temporary Full-Time (1.0) (until November 2027)

CHEO; Ottawa; On-site; CAD 63,000 - 74,000; Full time

Job summary

CHEO in Ottawa is seeking a Project Coordinator to contribute to BORN projects, with proven skills in project management, budgeting, and risk evaluation. Excellent verbal and written communication is essential as you coordinate cross-functional teams.

You will develop schedules, track resources, and prepare documentation such as terms of reference and qualifications. The role emphasizes health equity and collaboration with diverse stakeholders.

Qualifications

• University degree in a health-related field (preferred).
• Minimum three years of related experience (Essential).
• Project coordination/management experience (Essential).
• Experience with a PHIPA-prescribed registry (Preferred).
• Experience with Microsoft Project (Preferred).
• Project management certification (Preferred).
• LEAN certification (Preferred).
• Proficient in the Microsoft Office suite (Essential).
• Self-directed with strong planning and prioritization abilities (Essential).
• Criminal Record Check (Level 1) (Essential).
• Bilingualism (French/English) (Essential).
• Experience substituting formal education/experience may apply.

Responsibilities

• Lead integration and coordination of projects to ensure consistent documentation for execution and control.
• Coordinate scope changes across the project.
• Develop project schedules with activities, dependencies, durations and resources.
• Develop and monitor project budgets and resource allocation.
• Create required project documentation such as terms of reference and admission criteria.
• Assess project performance and address unsatisfactory results.

Skills

Communication

Prioritization

Self-direction

Team collaboration

Education

University Degree in a health-related field

Project Management Certification

LEAN Certification

Tools

Microsoft Project

Microsoft Office

Job description

Compensation Pay Range:

$45.37-$53.39

Job Description:

Ottawa is built on un-ceded Algonquin Anishinaabe territory. The peoples of the Algonquin Anishinabek Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land. CHEO also honours all First Nations, Inuit and Métis peoples and their valuable past and present contributions to this land.

CHEO is one of the few stand-alone, global leaders in pediatric health and is home to more than 6,500 staff, clinicians, scientists and researchers, as well as volunteers – all of whom work together to help children and youth achieve their best lives. Within its own walls and through partnerships with community providers, CHEO has transformed from a 20th century acute care hospital into a 21st century integrated child and youth health system. Ranked in the top 1% of Canadian hospitals for the digitization of its clinical infrastructure, CHEO combines excellence in clinical care, research, and education to advance seamless care that’s provided where, when, and how it is needed. CHEO’s Research Institute is dedicated to world-class clinical, translational, and basic science research covering a wide range of children’s health concerns. CHEO has been named Canada’s best health-care employer by Forbes in 2024, 2025 and 2026 and is ranked second among Canadian hospitals on its list of Canada’s Best Employers for multiple consecutive years. For the 14th consecutive year in a row, the editors of Canada’s Top 100 Employers has recognized CHEO as a top employer in the National Capital Region. Every year CHEO helps more than 500,000 children and youth from Eastern Ontario, western Quebec, Nunavut and Northern Ontario.

POSITION SUMMARY

The Project Coordinator contributes to the development, implementation, evaluation, and on-going coordination of activities related to BORN projects and initiatives. The incumbent will have demonstrated knowledge and experience in project management and coordination activities including excellent communication skills (both verbal and written), project development, project implementation, process redesign, project monitoring, project budget development/ management, communications, quality, risk and evaluation.

MAIN RESPONSIBILITIES

• Lead the integration and coordination of all projects to create consistent, coherent documentation used to guide both project execution and project control
• Coordinate changes across the entire project
• Develop project schedules including identifying activities to produce project deliverables, identifying dependencies, number of work periods, analyzing activity sequences, activity durations, and resource requirements
• Develop and monitor the project budgets including assisting in the process for determining resources and quantities and allocation of overall cost estimates
• Lead the development of all required project documentation, inclusive of job descriptions, terms of reference, criteria for admission and termination, etc
• Work with project teams to evaluate project performance, monitor specific project results and identify ways to eliminate causes of unsatisfactory performance
• Work with the project teams to identify, document, and assign project roles, responsibilities, and reporting relationships for the human resources for the projects
• Determine the information and communications needed by the stakeholders and ensure needed information is available to project stakeholders in a timely manner
• Collect and disseminate project documentation (e.g. status reporting, progress measurement, and forecasting).
• Assess and implement risk analysis activities and mitigation strategies for projects
• Ensure that team members are provided with and use the appropriate procedures, equipment and material to perform assigned duties
• Ensure that team members perform work in accordance with the Occupational Health and Safety Act and Regulations and all CHEO Corporate/Departmental policies and procedures. Ensure that appropriate action is recommended for those team members who do not work in compliance with the Act
• Provide support to Program/ Managers/Leads as required
• Exemplifyand advance BORN’s health equity journey to promote equity, diversity, inclusion, justice, and indigeneity within BORN, its data holdings, and its stakeholder relations for the betterment of all pregnant and birthing people in Ontario
• Perform other related duties as assigned by supervisor

QUALIFICATIONS

• University Degree in a health-related field (Preferred)
• Minimum three (3) years of related experience (Essential)
• Project Coordination/Management experience (Essential)
• Experience working with a Prescribed Registry under PHIPA (Preferred)
• Experience working with project scheduling software such as Microsoft Project (Preferred)
• Project Management Certification (Preferred)
• LEAN Certification (Preferred)
• Competency with the Microsoft Office suite of tools (Essential)
• Self-directed with the advanced ability to plan, organize and prioritize projects according to priority, and ability to ask questions and to identify difficulties in meeting deadlines (Essential)
• Criminal Record Check (Level 1) (Essential)
• Bilingualism (French/English) (Essential)

* Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic/experience requirements

*Timeline may be extended or shortened based on operational needs.

Effective March 29, 2021, CHEO will conduct a more comprehensive pre-screening and evaluation process. This process may include more varied and multidimensional testing such as a written test, practical exam, or other assessment. All candidates who meet the essential and preferred qualifications may be tested.

Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at [e-mail]. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at [e-mail]. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

We thank all those who apply, however, only those to be interviewed will be contacted.