Project Coordinator, BORN Ontario Temporary Full-Time (1.0) (until November 2027)

Children’s Hospital of Eastern Ontario; Ottawa; In loco; CAD 63.000 - 74.000; Tempo pieno

Descrizione del lavoro

CHEO is seeking a Project Coordinator to develop, implement, evaluate, and coordinate BORN projects and initiatives. The role requires strong project management, excellent written and verbal communication, and experience with budget development and risk management.

The incumbent will lead documentation, stakeholder engagement, and cross-team collaboration to ensure on-time delivery and compliance with health regulations.

Competenze

• University degree in a health-related field preferred.
• Minimum three years related experience essential.
• PHIPA registry experience preferred.
• LEAN certification preferred.
• Criminal Record Check (Level 1) essential.
• Bilingualism (French/English) essential.

Mansioni

• Lead integration and coordination of all projects to create consistent, coherent documentation used to guide both project execution and project control.
• Coordinate changes across the entire project.
• Develop project schedules including activities, dependencies, durations, and resource requirements.
• Develop and monitor project budgets including resource allocation and cost estimates.
• Lead development of required project documentation including terms of reference and admission criteria.
• Assess project performance and identify ways to improve outcomes.
• Define project roles and reporting relationships for project teams.
• Communicate information needs to stakeholders and ensure timely delivery of information.
• Collect and disseminate status reports, progress measurements, and forecasts.
• Perform risk analysis and mitigation for projects.
• Ensure OHSA compliance and CHEO policies are followed.
• Support program managers/leads as required.
• Advance health equity within CHEO's projects.

Conoscenze

Communication skills

Project coordination

Self-directed

Bilingualism (French/English)

Formazione

University Degree in a health-related field

Strumenti

Microsoft Project

Microsoft Office

Descrizione del lavoro

Compensation Pay Range: $45.37-$53.39

Job Description

Ottawa is built on un-ceded Algonquin Anishinaabe territory. The peoples of the Algonquin Anishinabek Nation have lived on this territory for millennia and we honour them and this land. Their culture and presence have nurtured and continue to nurture this land. CHEO also honours all First Nations, Inuit and Métis peoples and their valuable past and present contributions to this land. CHEO is one of the few stand-alone, global leaders in pediatric health and is home to more than 6,500 staff, clinicians, scientists and researchers, as well as volunteers – all of whom work together to help children and youth achieve their best lives. Within its own walls and through partnerships with community providers, CHEO has transformed from a 20th century acute care hospital into a 21st century integrated child and youth health system. Ranked in the top 1% of Canadian hospitals for the digitization of its clinical infrastructure, CHEO combines excellence in clinical care, research, and education to advance seamless care that’s provided where, when, and how it is needed. CHEO’s Research Institute is dedicated to world-class clinical, translational, and basic science research covering a wide range of children’s health concerns. CHEO has been named Canada’s best health-care employer by Forbes in 2024, 2025 and 2026 and is ranked second among Canadian hospitals on its list of Canada’s Best Employers for multiple consecutive years. For the 14th consecutive year in a row, the editors of Canada's Top 100 Employers has recognized CHEO as a top employer in the National Capital Region. Every year CHEO helps more than 500,000 children and youth from Eastern Ontario, western Quebec, Nunavut and Northern Ontario.

Position Summary

The Project Coordinator contributes to the development, implementation, evaluation, and on-going coordination of activities related to BORN projects and initiatives. The incumbent will have demonstrated knowledge and experience in project management and coordination activities including excellent communication skills (both verbal and written), project development, project implementation, process redesign, project monitoring, project budget development/ management, communications, quality, risk and evaluation.

Main Responsibilities

• Lead the integration and coordination of all projects to create consistent, coherent documentation used to guide both project execution and project control
• Coordinate changes across the entire project
• Develop project schedules including identifying activities to produce project deliverables, identifying dependencies, number of work periods, analyzing activity sequences, activity durations, and resource requirements
• Develop and monitor the project budgets including assisting in the process for determining resources and quantities and allocation of overall cost estimates
• Lead the development of all required project documentation, inclusive of job descriptions, terms of reference, criteria for admission and termination, etc
• Work with project teams to evaluate project performance, monitor specific project results and identify ways to eliminate causes of unsatisfactory performance
• Work with the project teams to identify, document, and assign project roles, responsibilities, and reporting relationships for the human resources for the projects
• Determine the information and communications needed by the stakeholders and ensure needed information is available to project stakeholders in a timely manner
• Collect and disseminate project documentation (e.g. status reporting, progress measurement, and forecasting).
• Assess and implement risk analysis activities and mitigation strategies for projects
• Ensure that team members are provided with and use the appropriate procedures, equipment and material to perform assigned duties
• Ensure that team members perform work in accordance with the Occupational Health and Safety Act and Regulations and all CHEO Corporate/Departmental policies and procedures.
• Ensure that appropriate action is recommended for those team members who do not work in compliance with the Act
• Provide support to Program/ Managers/Leads as required
• Exemplify and advance BORN's health equity journey to promote equity, diversity, inclusion, justice, and indigeneity within BORN, its data holdings, and its stakeholder relations for the betterment of all pregnant and birthing people in Ontario
• Perform other related duties as assigned by supervisor

Qualifications

• University Degree in a health-related field (Preferred)
• Minimum three (3) years of related experience (Essential)
• Project Coordination/Management experience (Essential)
• Experience working with a Prescribed Registry under PHIPA (Preferred)
• Experience working with project scheduling software such as Microsoft Project (Preferred)
• Project Management Certification (Preferred)
• LEAN Certification (Preferred)
• Competency with the Microsoft Office suite of tools (Essential)
• Self-directed with the advanced ability to plan, organize and prioritize projects according to priority, and ability to ask questions and to identify difficulties in meeting deadlines (Essential)
• Criminal Record Check (Level 1) (Essential)
• Bilingualism (French/English) (Essential)
• * Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic/experience requirements
• *Timeline may be extended or shortened based on operational needs. Effective March 29, 2021, CHEO will conduct a more comprehensive pre-screening and evaluation process. This process may include more varied and multidimensional testing such as a written test, practical exam, or other assessment. All candidates who meet the essential and preferred qualifications may be tested.
• Bilingualism (French/English) will be validated by a language proficiency assessment conducted by a third party provider. Candidates will be required to meet the minimum linguistic profile prior to the date of hire.

Accommodation

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at [e-mail]. All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

Equal Opportunity

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants.

Benefits

A career at CHEO provides a: competitive salary and comprehensive benefits package unique culture that fosters dedication, communication, respect and teamwork place where your opinions will be respected, contributions valued and your initiatives rewarded family-friendly environment that supports you and your own family, as well as the children, youth and families we serve chance to grow — personally and professionally — through our comprehensive orientation program and on-the-job learning support for continued education and learning potential for a relocation reimbursement benefit truly unique work environment

Recognition

CHEO continues to be selected by local, national and international competitions showcasing employers who lead their sector in offering exceptional workplaces for their employees. For the eleventh time, CHEO has been recognized as one of the National Capital Region’s Top Employers. We are among a select group of organizations at the forefront of their respective industries who offer exceptional places to work. We were given this honour based on our outstanding: workplace atmosphere benefits employee communications training and skills development community involvement