Project Coordinator– Asset Management and PMO Reporting

BFG Enterprise Services; Markham; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Project Support Specialist to assist project managers in a dynamic environment. This role involves coordinating project tasks, maintaining documentation, and ensuring effective communication among team members. The ideal candidate will have a strong background in project management, excellent proficiency in Microsoft Office, and the ability to manage multiple responsibilities effectively. If you thrive in a fast-paced setting and are detail-oriented, this opportunity allows you to contribute significantly to project success while developing valuable relationships with clients and vendors.

Qualifications

• Experience in a fast-paced environment with strong organizational skills.
• Proficient in Microsoft Office, especially Excel and Power BI.

Responsibilities

• Support project managers with administrative tasks and documentation.
• Maintain project records and ensure timely communication with teams.

Skills

Project Management

Microsoft Office

Data Entry

Communication Skills

Detail-oriented

Bilingual (French/English)

Education

Diploma in Computer Sciences

Degree in Business Administration

Tools

Microsoft Excel

Microsoft Power BI

Job description

Role: Work on various elements of projects and provide Project Managers with administrative support. Utilize project management systems to monitor project progress and budgets. Responsible for providing administrative support to project managers.

Responsibilities/Duties:

• Support the Divisional Project Management Team to develop and coordinate project plans, project tasks and purchase documentation.
• Communicate relevant information to the project team; ensure project teams' needs and requests are met in a timely manner.
• Maintain project documentation through document management system.
• Help develop and maintain relationships with client groups, suppliers, workers and vendors.
• Create and maintain reports to track KPIs critical to project success.
• Perform sales order entry.
• Prepare and communicate material picks for Warehouse personnel.
• Create new job numbers in financial systems for projects and services.
• Calculate charges and generate invoices and statements to bill customers on an accurate and timely basis.
• Perform data entry of Requests for Information (RFIs), Requests for Quotations (RFQs), Change Notice Submittals and follow-ups.
• Assist with pricing of time and material projects.
• Support the preparation of tender quotations to ensure they are submitted on time.
• Perform general administrative duties as required by PMO management team.
• Perform all regular duties with varying flexible hours.

Requirements:

• Diploma or Degree in Computer Sciences or Business Administration
• Experience working in a fast-paced and dynamic environment.
• Experience scheduling resources and other team members
• Experience preparing and submitting reports in a timely and accurate basis.
• Detail-oriented, accurate and uses good judgement.
• Information Technology background and experience preferred.
• Proficient in the use of Microsoft Office; specific to Outlook, Word, Excel, PowerPoint and Power BI
• Strong Excel skills required
• Knowledge of asset management including inventory tracking and reporting
• Ability to prepare invoices, monthly billings, purchase orders and other accounting documentation.
• Excellent communication skills through the utilization of email, phone and face to face
• Bilingual (fluent in French/English) preferred