Project Coordinator/Admin

WSP in Canada; Medicine Hat; On-site; CAD 60,000 - 88,000; Full time

Job summary

WSP in Canada is seeking a highly organized Project Coordinator/Admin to join the Land Development and Municipal Engineering team in Medicine Hat, Alberta. You will support project delivery, scheduling, budgeting, documentation, and client service activities, working closely with Project Managers and multidisciplinary teams to keep initiatives on track.

In this role you will provide administrative support and coordinate multiple priorities in a fast-paced engineering environment, contributing to

Qualifications

• High School Diploma minimum; post-secondary education in Business Administration, Project Management, or a related field is an asset.
• 3-5 years of experience in project coordination, project administration, or professional services environments, preferably within engineering, consulting, architecture, construction, or municipal infrastructure sectors.
• Experience supporting project budgets, schedules, proposals, client deliverables, and project documentation.
• Strong understanding of project lifecycle processes and the ability to coordinate multiple priorities simultaneously.
• Advanced proficiency with Microsoft Office Suite including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience with SharePoint, CRM systems, Bluebeam, Adobe Acrobat, GIS platforms, or similar project support tools is considered an asset.
• Excellent written communication skills with experience preparing professional reports, correspondence, meeting minutes, and proposals.
• Strong attention to detail and a proactive approach to problem-solving in a fast-paced, collaborative environment.
• Positive attitude and a willingness to take on reasonability and assist where needed.
• Valid driver's license with a clean driving record.

Responsibilities

• Coordinate project activities, schedules, budgets, and deliverables to support successful project execution.
• Support proposal development activities, including coordinating submissions, gathering content, tracking deadlines, and preparing final proposal packages.
• Assist Project Managers with project setup, tender documents, tracking financial performance, progress payments, change orders, invoicing support, and document control.
• Prepare and distribute meeting agendas, meeting minutes, project correspondence, reports, and client deliverables.
• Liaise with internal teams, clients, contractors, and external stakeholders to help maintain project momentum and communication.
• Maintain project records, CRM updates, electronic filing systems, and project documentation in accordance with company standards.
• Provide administrative support including calendar coordination, travel arrangements, office supply management, and team event coordination as required.
• Contribute to a collaborative team environment by supporting operational, safety, and business development initiatives.

Skills

Project coordination

Budgeting

Scheduling

Client service

Microsoft Office

SharePoint

CRM systems

Bluebeam

Adobe Acrobat

GIS platforms

Education

High School Diploma

Business Administration / Project Management education

Tools

SharePoint

CRM systems

Bluebeam

Adobe Acrobat

GIS platforms

Job description

Job Description

What if you could redefine what's possible? With us, you can.

With us, you want Purpose. Growth. Opportunity. People who get it.

We are the home of ambitious, passionate, and innovative world shapers.

With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.

We are pathfinders and impact makers.

We are Visioneers.

We are WSP.

The Opportunity

Build the Future with Us

Join WSP's Land Development and Municipal Engineering team in Medicine Hat, Alberta, where you'll play a key role in coordinating projects that help shape growing communities. As a Project Coordinator/Admin, you'll work closely with Project Managers and multidisciplinary teams to support project delivery, proposal development, scheduling, budgeting, documentation, and client service activities. While the primary focus is project coordination, you'll also provide administrative support that helps the team operate efficiently and successfully. This is an excellent opportunity for a highly organized professional looking to build a career in project delivery within a leading engineering consulting environment.

Your Impact

• Coordinate project activities, schedules, budgets, and deliverables to support successful project execution.
• Support proposal development activities, including coordinating submissions, gathering content, tracking deadlines, and preparing final proposal packages.
• Assist Project Managers with project setup, tender documents, tracking financial performance, progress payments, change orders, invoicing support, and document control.
• Prepare and distribute meeting agendas, meeting minutes, project correspondence, reports, and client deliverables.
• Liaise with internal teams, clients, contractors, and external stakeholders to help maintain project momentum and communication.
• Maintain project records, CRM updates, electronic filing systems, and project documentation in accordance with company standards.
• Provide administrative support including calendar coordination, travel arrangements, office supply management, and team event coordination as required.
• Contribute to a collaborative team environment by supporting operational, safety, and business development initiatives.

The Skills That Set You Apart

• High School Diploma minimum; post-secondary education in Business Administration, Project Management, or a related field is an asset.
• 3-5 years of experience in project coordination, project administration, or professional services environments, preferably within engineering, consulting, architecture, construction, or municipal infrastructure sectors.
• Experience supporting project budgets, schedules, proposals, client deliverables, and project documentation.
• Strong understanding of project lifecycle processes and the ability to coordinate multiple priorities simultaneously.
• Advanced proficiency with Microsoft Office Suite including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience with SharePoint, CRM systems, Bluebeam, Adobe Acrobat, GIS platforms, or similar project support tools is considered an asset.
• Excellent written communication skills with experience preparing professional reports, correspondence, meeting minutes, and proposals.
• Strong attention to detail and a proactive approach to problem-solving in a fast-paced, collaborative environment.
• Positive attitude and a willingness to take on reasonability and assist where needed.
• Valid driver's license with a clean driving record.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it's across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
• Flexible work, real balance - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

Compensation

AB, BC, NT, NU, SK & YT: $66,700 - $88,400

MB & ON: $60,900 - $83,800

NB, NL, NS, PE & QC: $60,300 - $80,000

About Us

At WSP, we exist to shape communities to advance humanity.

It's why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what's possible and shape what comes next. We are Visioneers.

As one of the world's leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you'll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .