Project Coordinator (1 year, temporary)

154 University Ave, Toronto, ON M5H 3Y9, Canada ● 865 Carling Ave, Ottawa, ON K1S 5S8, Canada Req #169

Monday, April 7, 2025

Status: Full time, 1 year, temporary

Salary range: $57,120 to $70,380 per year

Canada’s Drug Agency is a pan-Canadian health organization. We are an independent, not-for-profit organization headquartered in Ottawa, with a satellite office in Toronto. Created and funded by Canada’s federal, provincial, and territorial governments, we drive better coordination, alignment, and public value within Canada’s drug and health technology landscape. We provide Canada’s health system leaders with independent evidence and advice so they can make informed drug, health technology, and health system decisions, and we collaborate with national and international partners to enhance our collective impact.

We are proud to be a 2025 National Capital Region Top Employer. Canada's Drug Agency was named one of the National Capital Region's top employers for the second year in a row. This recognition celebrates our dedication to fostering a work environment that nurtures growth; innovation; and inclusion, diversity, equity, and accessibility (IDEA). It reaffirms our ongoing efforts to create an outstanding workplace where our employees thrive and feel valued.

Most of our employees participate in a hybrid workspace arrangement that allows for flexibility and enhanced work-life balance. We believe in the positive impact of in-person collaboration and the importance of team building. Added consideration is given to qualified candidates who live near our offices and can participate in a hybrid arrangement. Those applying must be located in Ontario, except in rare circumstances where the employment position is remote.

Primary Focus

The Project Coordinator is responsible for the coordination of projects, including developing and maintaining schedules and milestones, and monitoring timelines, with the goal of achieving project objectives within given constraints.

What do the daily responsibilities look like?

On any given day, the Project Coordinator will be responsible for:

Project Coordination

• working with the Project Management Office (PMO) to develop project schedules and milestones for smaller projects
• working closely with project managers and the review teams to ensure the timely and accurate delivery of all project-related documents
• tracking pending submissions and assessing for completeness in accordance with established guidelines
• coordinating meetings and leading follow-up with participants as well as partners and customers to ensure deliverables are on time
• accurately completing data entry on assigned projects to ensure the quality of organizational data
• formatting technical documents to ensure compliance with templates and document management principles (i.e., redaction and security)
• working with the PMO to coordinate external resourcing (may include expert and contracting support) as required
• acting as a backup to the project coordinator within the PMO as needed.

Reporting and Communication

• working with the PMO to support the preparation of timely, accurate reports on pending submissions, project status (including closeout), resource capacity, budget, and other metrics for organizational leadership to support forecasting and resource planning
• supporting document management and distributing project material to internal and external partners, which includes coordinating with the publishing team
• preparing and sending final reports and performing project closeout activities
• supporting the project manager by updating project schedules and milestones for projects
• assisting organizational committees and working groups by overseeing the preparation, finalization, and posting of committee meeting briefs and documents
• documenting, maintaining, and updating organizational project coordination processes in collaboration with the PMO, employees, and partners to ensure best practices and quality indicators are followed (includes operationalizing new program processes and contributing to the ongoing evolution and process improvement of project workflows by identifying areas for continuous improvement).

Is this the right role for you?

The Project Coordinator will likely have:

• a college diploma in business or a related field and 2 or more years of experience supporting project management (gathering information and updating project data; maintaining project forms, templates, and tools; producing project reports; and supporting project managers)
• advanced computer skills using the Microsoft Suite of tools, specifically Project, SharePoint, Word, Outlook, Excel, and PowerPoint
• experience in the application of project management principles and the implementation of best practices
• proven time management and prioritization skills to effectively manage multiple tasks and meet established deadlines
• the ability to proactively solve issues
• excellent attention to detail
• the ability to work in a fast-paced environment and adapt quickly to changing priorities
• ability to exercise discretion in handling sensitive situations and maintaining confidentiality
• professionalism and interpersonal skills needed to communicate (orally and in writing) effectively with internal and external partners.

What will set you apart?

The following are considered asset qualifications:

• completion of project management courses
• Certified Associate in Project Management (CAPM) accreditation or working toward accreditation
• related experience with a not-for-profit health research organization
• fluency in French.

What’s in it for you?

At Canada’s Drug Agency, you will find:

• a team-focused, supportive, and inclusive work environment
• a competitive compensation package, including participation in the Healthcare of Ontario Pension Plan (HOOPP) — 1 of Canada’s largest and most successful defined benefit pension plans
• a comprehensive benefits package for employees and dependents, including health, dental, life, and travel insurance; a health spending account; and an employee assistance program
• paid time off (including a minimum of 4 weeks of vacation leave as well as sick leave and life leave, a December holiday closure, and other leave options)
• opportunities to work with and learn from highly specialized professionals
• personal growth through professional development opportunities, corporate training, and support for continuing education
• a friendly culture that supports community engagement
• the opportunity to make a difference for people living in Canada and effect positive change.

To apply for this position, visit the Careers section of our website. Your résumé must clearly identify how your skills and experience relate to the requirements of this role. Applications for this opportunity may be used for future staffing vacancies. We thank you for your interest; however, only those candidates selected for further consideration will be contacted. Please visit our website regularly for new opportunities.

At Canada’s Drug Agency, we actively celebrate, support, and flourish through our differences. Our employees are people with different strengths, experiences, and backgrounds, who share a passion for building the future of health care. We demonstrate a commitment to inclusion, diversity, equity, and accessibility (IDEA) through continuous training, modelling inclusive behaviours, and proactively managing biases. We highly encourage all qualified applicants to apply, including people of all places of origin and religions, people with disabilities, people who are neurodivergent, people who are Black or racialized, Indigenous people, women, and people from the 2SLGBTQ+ community. We also provide accommodations during all phases of the recruitment process. If you require any accommodations during the recruitment process, please let the Talent Acquisition team know when they contact you. We will work with you to meet your needs.

Please note that, as a condition of employment, successful candidates will be required to complete a confidential pre-employment background check, including criminal, employment, and educational verifications.

Candidates must be legally eligible to work in Canada. We regret that we are unable to sponsor employment visas at this time.