Project Coordinator

Role: We have an immediate opening for a Project Coordinator located in the Winnipeg Branch. Reporting to the General Manager, this position is responsible for managing contracts for ongoing and future dated commercial projects. The Project Coordinator provides customer service, contract negotiation, document control and contract administration support to the sales team.

Responsibilities:

1. Communicate with the customer/general contractor/owner on project contracts
2. Review contracts for accuracy and resolves any discrepancies
3. Communicate with finance to verify credit has been established
4. Prepare shop drawings for approval by the Contractor/Architect/Owner
5. Prepare PO requests for products with specified suppliers to ensure on time delivery
6. Review supplier order confirmations to ensure correct products have been entered into production and the shipping date is accurate
7. Collaborate with the sales team to review and discuss the awarded tender/contract and ensure all scopes of work have been captured and quoted properly to SPEC
8. Schedule project with operations team
9. Prepare and maintain required documents/records for project close out
10. Adhere to project coordination standards, including forms and processes which drive timeliness, accuracy, ethics and professionalism
11. Effectively communicate with sales, project coordination, and support services, ensuring maintenance of customer service standards and enabling effective project management
12. Proactively support the CDS safety program and initiatives, comply with all safety policies and procedures and ensure utilization of safe work practices while on site and in the office
13. Maintain positive customer relationships and communicate effectively with all internal and external customers
14. Liaise with other disciplines in the execution of their work as required
15. Other duties, as assigned

Skills:

1. Strong attention to detail, analytical and problem-solving skills
2. Strong organization and decision-making ability with good negotiation skills
3. Ability to prioritize and handle multiple tasks in a fast-paced environment
4. Ability to respond to common inquiries or complaints from customers in a timely manner
5. Ability to present information to senior management and customers
6. Working knowledge of MS Office suite; Word, Excel, Outlook
7. Willingness to learn products, systems and processes and train others as needed
8. Ability to deal with complex concepts comfortably; described as intellectually sharp, capable, and agile
9. Ability to read blueprints

Qualifications:

1. 3+ years of progressive experience in project administration, coordination or related function
2. Possess a valid driver’s license with a clean driver’s abstract
3. Experience in industry with a service and installation or distribution company, preferably in a construction environment
4. Post-secondary education in engineering, technology, commerce, economics or related field is preferred
5. A record of continuing education in related topics is considered an asset

We offer:

1. A positive work environment with competitive pay and an excellent benefit plan
2. Opportunity to build a long-term career with upward mobility
3. Excellent Health and Dental benefits offered for full time employees
4. COR Certified workplace
5. Equal opportunity employer

To Apply:

If this career opportunity sounds like the right fit for you, apply online at creativedoor.com with your resume and include your salary expectations. Please add “PROJECT COORDINATOR - WINNIPEG” to the subject line of all correspondence.

Applications will be accepted until the position has been filled.

COMPANY: Creative Door