Project Coordinator

Brar Engineering Ltd; Winnipeg; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

A consulting firm in Winnipeg is seeking a Project Coordinator to support project teams by coordinating activities and ensuring deliverables are met accurately. Candidates must demonstrate project coordination experience, organizational skills, and proficiency in management tools like Notion and Harvest. The position offers full-time hours with flexibility for reduced schedules, fostering a collaborative and supportive work environment.

Qualifications

• Demonstrated experience in project coordination in engineering or consulting.
• Proficiency in project management and tracking tools.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain and update project tracking systems.
• Track project financials and deliverables.
• Support project management in scheduling and task assignments.

Skills

Project coordination

Organizational skills

Attention to detail

Communication

Proficiency in tracking tools

Tools

Notion

Harvest

CRM

SAP Ariba

Job description

Overview

Brar Engineering Ltd, an established Winnipeg Manitoba based, professional consulting firm specializing in electrical, instrumentation, and control system engineering, is looking for a Project Coordinator with exceptional attention to detail and rigorous project tracking. The ideal candidate will be able to support the project team of engineers and technologists to ensure project deliverables are met with accuracy and timeliness.

Our team values precision, proactive communication, and seamless project execution. We pride ourselves on delivering high-quality solutions and maintaining strong, transparent relationships with our clients.

Position Summary

The Project Coordinator will play a central role in supporting the project teams by coordinating project activities, tracking deliverables, and ensuring all project documentation and communications are meticulously managed. The ideal candidate is detail-oriented, organized, and thrives in a dynamic, collaborative environment.

Key Responsibilities

Project Tracking and Coordination

• Maintain and update project tracking systems (including Notion, CRM and Harvest) to ensure all project milestones, deliverables, and deadlines are accurately logged and monitored.
• Track project financials, purchase orders, and contract deliverables, ensuring all documentation is current and accessible.
• Support the project management team in scheduling, task assignment, and follow-up to ensure on-time completion of action items.
• Coordinate the flow of information between engineers, clients, and external vendors, ensuring clarity and timeliness in all communications.

Attention to Detail

• Review and process project-related documents, including invoices, material orders, and timesheets, with a high degree of accuracy.
• Ensure all project files, correspondence, and records are meticulously organized and up to date, both digitally (via Dropbox, CRM, Notion, Harvest, and SAP Ariba) and physically as required.
• Monitor and verify project data for completeness and consistency, flagging discrepancies and proactively seeking clarification when needed.

Administrative and Support Functions

• Assisting with project kickoff and closeout procedures, including creation and maintenance of project records and checklists.
• Supporting the preparation and submission of proposals, reports, and client communications.
• Managing project-related email correspondence and ensuring timely responses to internal and external stakeholders.
• Entering and tracking invoices, time & materials reports, and expense records for accurate financial monitoring.

Communication and Team Support

• Participate in regular project meetings, document action items, and follow up on outstanding tasks.
• Serve as a point of contact for project administrative queries from clients and team members.
• Support the engineering team by anticipating needs, managing logistics, and maintaining a proactive approach to project support.

Required Skills and Qualifications

• Demonstrated experience in project coordination, preferably in an engineering or technical consulting environment.
• Exceptional organizational skills and proven ability to manage multiple tasks with a high degree of accuracy.
• Strong attention to detail, with a track record of maintaining precise records and documentation.
• Proficiency in project management and tracking tools (e.g., Notion, Harvest or similar platforms).
• Excellent written and verbal communication skills.
• Ability to work collaboratively in a small team, adapting to shifting priorities and supporting colleagues as needed.

Preferred Qualifications

• Experience in engineering, consulting, or technical project environments.
• Familiarity with procurement, invoicing, and project finance tracking processes.
• Advanced skills in digital organization and workflow management.

Reporting Structure

The Project Coordinator will report directly to the company principal and will work closely with all engineering staff.

Work Environment

This role is based in a small, close-knit office environment, with a hybrid work from home environment with occasional site visits depending on project needs. The position requires a proactive, self-motivated individual who is comfortable taking ownership of administrative and coordination tasks to support the technical team.

Work Hours and Flexibility

This position is expected to be full-time at 40 hours per week. However, candidates seeking a reduced schedule of 32 hours per week are also encouraged to apply and will be considered. The company values flexibility and is open to accommodating qualified applicants who may require a slightly reduced workload, as long as project coordination and tracking responsibilities can be reliably fulfilled.

We’re looking for a long-term employee and will hire as soon as we meet the right person. Those who meet expectations will be contacted via email, regarding next steps.