Project Coordinator

Introba; Victoria; On-site; CAD 68,000 - 78,000; Full time

Job summary

A consulting firm specializing in building engineering located in Victoria is seeking a Project Administrator. This role focuses on coordinating project schedules, managing documentation, and ensuring quality standards while working closely with project managers and various stakeholders. The ideal candidate has 3-5 years of project administration experience, supports multidisciplinary teams, and is proficient in Microsoft Office Suite and Bluebeam. The position offers a competitive salary and comprehensive benefits including medical and retirement savings.

Benefits

Medical insurance

Disability insurance

Life insurance

Continuing education benefits

Paid time off

Retirement savings plan with matching contributions

Qualifications

• 3-5 years of experience in a project administration or coordination role within building construction engineering.
• Experience supporting multidisciplinary teams and projects.
• Working knowledge of document management platforms is an asset.

Responsibilities

• Coordinate flow of information between project managers, disciplines, and clients.
• Maintain project logs and ensure project deadlines are met.
• Verify project enrollments and create QAQC packages.

Skills

Project administration

Coordination

Team collaboration

Verbal communication

Written communication

Education

University degree or college diploma in Administration/Business, Communications

Tools

Microsoft Office Suite

Bluebeam

Job description

WHERE PASSION + PURPOSE ALIGN

We are the curious. Problem solvers. Driven to unlock the potential in every system. Across five countries are 1,100 engineers, designers, and consultants collaborating to elevate the human experience, create more resilient communities, and protect the health of the planet. We transform the built environment by creating dynamic solutions — living systems — that are smart, resilient, and connected.

At Introba, this is why we show up every day. To use our curiosity for good. To inspire change. To empower changemakers Introba provides world‑class building engineering design, analytic, and consulting services at all scales, specializing in net‑zero first thinking. Through the cultivation of thought leadership, we deliver sustainable and forward‑thinking solutions to the most complex design challenges facing the world’s leading clients and partners.

Job Summary

As part of the project support team you will be responsible for the smooth execution of projects by effectively managing various administrative, communication, and coordination tasks. Working alongside project managers and stakeholders you will assist in the coordination of project schedules, tracking progress and milestones and project documentation while upholding Introba’s quality, integrity and standard of excellence.

Responsibilities

• Coordinating the flow of information between project managers, disciplines, and clients such as: updating and maintaining project logs consisting of RFI's, Submittals, Site Instructions and Drawing Issuances to ensure project deadlines are met.
• Coordinate issuance of all technical documentation and multi-discipline packages (reports, drawings, specifications, Letters of Assurance, Site Instructions, Progress Claims, etc.)
• Responsible for verifying project enrolments and creating QAQC packages.
• Document controlling during the project life cycle and making sure document control processes align with Introba standards.
• Assigning project documentation and tasks to Project Administrators in Project/Document Control

Qualifications

• 3-5 years of experience in a project administration or coordination role within a building construction engineering environment.
• Experience supporting and working within multidisciplinary teams and projects.
• Strong Technical Proficiency of Microsoft Office Suite, Bluebeam
• University degree, college diploma in Administration/Business, Communications, or related field
• Excellent verbal and written communication skills
• Working knowledge of document management platforms would be an asset.

Additional Information

Introba is committed to pay equity. As part of that commitment, we have provided the base compensation range of $68,000 - $78,000 annually for this position and local market. We recognize that each candidate brings a unique set of skills, experience, education and competencies to the table that will be reflected in our offer. Introba is proud to offer exciting career development opportunities.

Introba offers a comprehensive total rewards package. Our benefits may include medical*, disability* and life insurance coverage*, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions. *Benefits will vary by country location and may only be available in US or Canada.

We encourage all candidates to explore our total rewards offering.

Collaboration, mission‑driven focus, discipline, and leadership skills developed through military service benefit us all. Whether you are a Veteran, Guardsman or Reservist, a Military Spouse or you are planning to transition to civilian life in the near future, we welcome and value your application.

Introba is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. The company and its employees are required to comply with all local health authority, legal or lawful client requirements.