Project Coordinator

Job Summary
AKS Engineering & Forestry (AKS) has an immediate opening for an in-office Project Coordinator for our Vancouver, Washington office. If you are looking to join a well-respected and talented team of professionals in a dynamic organization, then you will want to consider AKS.

Ideal Candidate Qualifications

• Experience supporting engineers, architects, contractors, or surveyors
• Familiar with the site development process
• Proficient with Microsoft Office Suite
• Ability to manage and meet deadlines
• Excellent written and verbal communication skills
• Self-motivated, detail-oriented, and proactive individual

Job Functions and Responsibilities:

You will be working with and supporting Project Managers with project-related correspondence and coordination. Typical responsibilities include preparing and maintaining documents, setting up meetings, creating and filing project correspondence, maintaining project schedules, downloading, and uploading files from FTP sites, project filing, coordinating internal team members, and working with the other administrative staff. Because you will be working closely with the entire project team to facilitate communication, excellent written and verbal communication skills are important. This role will require interacting with clients, vendors, subconsultants, and contractors in a professional manner in a fast-paced environment. To be successful in this role, you need the ability to support several engineers, providing a wide variety of administrative and computer skills to assist engineering projects.

• Communicate with project teams and clients, regarding deliverable schedules, task completion, process changes and requirements, using multiple channels of communication including face to face, email, text, and phone
• Assist in preparing/tracking client proposals, additional services, and agreement letters
• Assist and prepare written documentation at each submittal phase, as well as assisting in assembling/maintaining project correspondence (i.e., letters, transmittals, meeting minutes, electronic file requests)
• Develop and maintain project files and schedules using Smartsheet, or similar software
• Coordinate permitting with AKS team, client, and jurisdictions
• Occasionally deliver plans and proposals
• Assist in receiving client, subconsultant, and contractor calls in absence of Project Manager
• Networks with clients, subconsultants, and colleagues to build/maintain professional network
• Provide support in various word processing, project filing, and spreadsheet tasks, as needed
• Do what needs to be done

Who We Are
AKS is a locally owned multidiscipline engineering consulting firm focused on developing infrastructure for private and public clients throughout the Pacific Northwest. Remaining true to our values and diligently maintaining our focus on quality enables our staff to thrive and grow. With seven offices and over 28 years in business, AKS is a well-respected and trusted resource to a broad portfolio of clients, providing a unique and diverse combination of services.

Why Join Us
AKS is recognized annually as one of the Top Workplaces in Oregon and Southwest Washington. With a reputation built on personal responsibility, straight answers, practical solutions, and client and employee service, AKS has become a highly sought-after place to work. We care deeply about building long-term relationships at all levels of our organization.

Benefits
At AKS, we believe that great work deserves great benefits. That’s why we offer a robust benefits package designed to support your well-being and growth:

• Health & Wellness: Comprehensive medical, dental, and vision plans to keep you and your family healthy.
• Retirement Ready: Immediate 401k matching to help you secure your financial future.
• Growth Opportunities: Access to personal and professional development, mentorship, and training programs to help you thrive in your career.
• Team Culture: Collaborative and fun environment with regular staff and team events that foster connection and community.
• Stability You Can Trust: Work for an established, reputable company known for its stability and success.
• Unwind Together: Enjoy lunch on AKS once a week, designed for you to connect and recharge with colleagues.
• Work-Life Balance: Flexible work schedules and generous paid time off policies to support your lifestyle and personal commitments.

Join us and be part of a team that values your contributions and invests in your future.