Project Coordinator

Poutrix; Vancouver; On-site; CAD 66,000 - 99,000; Full time

Job summary

A leading company is seeking a project support professional to assist with architectural duties. Your role will include managing documents, coordinating meetings, and providing client service in a collaborative environment. Ideal candidates have 3-5 years' experience, strong multitasking abilities, and proficiency in Microsoft Office tools.

Qualifications

• Minimum 3-5 years' experience working in a large office.
• Proven multitasking and time management skills with ability to prioritize.
• Strong written and verbal communication skills.

Responsibilities

• Assist with architectural project support and document management.
• Coordinate meetings and support submissions for permits.
• Maintain project lists and assist with progress draws.

Skills

Multitasking

Time management

Attention to detail

Client service focus

Tools

Microsoft Office

Job description

As an Arcadian, you already help us deliver world leading sustainable design, engineering, and consultancy solutions for natural and built assets. You are part of our global business comprising 36,000 people, in over 70 countries, dedicated to improving quality of life.

Everyone has an important role to play. With the power of many curious minds, together we can continue to solve the world’s most complex challenges and deliver more impact together.

Role description:

Assist with project support duties on current Architectural projects and other regular administration duties. The ideal candidate will have experience in a similar role, and possess proficiency in Microsoft Office: Sharepoint, Office 365 Word, Excel and Outlook and strong typing, formatting and editing skills. In addition, possess strong organizational and problem-solving skills and a keen eye for detail.

At Arcadis, you will be an integral member of a diverse network of design professionals who value collaboration, fresh insight, and bold talent. You will also be part of a sought-after culture that supports dynamic career advancement and prizes work/life balance.

Role accountabilities:

Working with Architectural Healthcare team your role will vary from specifications, coordinating meetings, assisting with document management, submissions for permits and occupancy along with administrative responsibilities that would include:
• Formatting and editing skills of Specifications
• Tasks and, in conjunction with senior administrators, provide guidance to team onsite
• Escalates issues to Lines Managers and work with them to implement solutions. Acts as a catalyst at the office level.
• Look for opportunities for continuous improvement, especially to processes and practice.
• Supporting compliance to company and industry processes and standards and providing on the ground reinforcement around the same.
• Client Service focus, both internal and external.
• Maintaining project lists and contact lists, including data inputs into company CRM program
• Project filing and other document handling as required. Document management generally.
• Assisting with progress draws and change orders, in support of architectural jobs
• Assisting with document management regarding submissions for permits and occupancy
• Assisting with issuance of supplemental instructions, site reviews and other project documentation.
• Coordinating meetings and other architectural tasks as required
• Supporting submission of proposals and contract review. Assist in preparation of Additional Service Requests.

Qualifications & Experience:

• Minimum 3-5 years' experience working in a large office or work environment
• Proven multitasking and time management skills with ability to prioritize effectively with strict deadlines
• Keen attention to detail
• Strong written and verbal skills

Continue your career journey as an Arcadian.

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You do meaningful work, and no matter where your next role in Arcadis takes you, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

The salary range for this position is $66,000 -$99,000. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.