Project Coordinator

Habitat for Humanity GTA; Toronto; Hybrid; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Paid vacation and sick days

Flexible work hours

RRSP matching eligibility

Volunteer opportunities

Job summary

Habitat for Humanity GTA is seeking a Project Coordinator to support the Construction team in Toronto. You will help ensure projects are completed on time, within budget, and to high quality standards.

You will assist with scheduling, documenting contracts and budgets, and coordinating with trades and consultants. A strong foundation in PM software and communication is essential.

Qualifications

• Detail oriented and highly organized.
• Excellent written and verbal communication skills.
• Ability to multi-task, prioritize and work on multiple projects simultaneously.
• Ability to understand architectural and engineering drawings and specifications.
• Proficiency in Microsoft Office, particularly Excel and Word, and MS Project.
• Familiarity with Procore, CMIC or other construction PM software.

Responsibilities

• Manage project documentation including contracts and change orders.
• Take minutes at meetings and help set up project meetings.
• Collect vendor qualification documentation.
• Develop and maintain initial project schedules with Construction Manager.
• Track drawings markup for consultants and trades; monitor RFIs and issues.
• Prepare and issue RFPs and follow up for quotes and clarifications.
• Track risks, budget, and progress reports for leadership.

Skills

Detail oriented

Communication skills

Multitasking

Reading drawings

MS Office

CAPM (asset)

Education

College or university graduate

CAPM designation

Tools

Procore

CMIC

Job description

Job Title: Project Coordinator

Reports to: Manager, Construction

Department: Construction

Salary: $50,000 - $60,000 annually

Terms of Employment: Permanent Full-Time. Hybrid

Location: Habitat GTA (155 Bermondsey road , Toronto ON M4A 1X9)

Who We Are

Habitat for Humanity GTA is greater Toronto’s most recognized provider and advocate of solutions that tackle our region’s housing crisis. Our mission is to create a world where everyone has a safe, quality place to live. We focus on creative solutions to address the affordable housing crisis in Toronto, Brampton, Caledon, York Region and Durham Region. With the help of volunteers, donors and community partners, we unlock change for generations by bringing the benefits of home ownership to more people and communities. Since 1988, Habitat GTA has built 23 new communities, empowering more than 500 families.

Why Join Us?

• A meaningful opportunity to make an impact and help your local community


• Paid vacation and sick days


• Habitat for Humanity days and personal days


• Flexible work hours


• Generous Employee Assistance Plan (EAP)


• Corporate gym membership and an Employee Wellness Plan


• RRSP matching eligibility


• Volunteer opportunities to support our Habitat for Humanity Builds


• Growth and development opportunities


• The pride of being part of a highly respected, high profile global charity

Job Purpose

We are seeking a detail-oriented and experienced professional to join our team as a Project Coordinator. In this role, you will support the construction management team to ensure projects are completed on time, within budget, and to the highest quality standards. You will assist in both functional and managerial tasks, contributing to the successful execution of projects while ensuring compliance with contractual requirements, timelines, and budgets. This position is integral to maintaining the efficiency and effectiveness of our project delivery process

Job Duties

• Manage project documentation, including contracts, change orders, and other project-related files


• Handle the minute-taking at meetings


• Help set up project meetings


• Collect vendor qualification documentation


• Working closely with the Construction Manager on developing the initial project schedule and maintaining the schedule


• Tracking drawings markup for consultants and trades


• Tracking RFI’s and Issues


• Prepare and issue RFP to trades and consultants and follow up with trades for quotes and clarifications


• Using Habitat’s temples to review and analyze trade quotes


• Help track risks and issues


• Help track the project budget


• Progress reports for executive and board members

Summary of Skills & Qualifications

• Detail oriented and highly organized


• Ability to understand architectural and engineering drawings and specifications


• Proficiency in Microsoft Office, particularly Excel and Word, and MS Project


• Used Procore, CMIC or other similar construction project management software


• One to Two years experience


• College or university graduate


• CAPM designation considered an asset


• Combination of education and experience will be considered


• Excellent written and verbal communication skills


• Ability to multi-task, prioritize and work on multiple projects simultaneously

Your Future at Habitat for Humanity GTA Awaits.

Applicants must be eligible to work in Canada throughout the duration of their employment with Habitat for Humanity GTA. Proof of eligibility will be required.

Habitat for Humanity GTA is committed to creating a diverse environment and is proud to be an equal opportunity employer.

Don’t meet every single requirement? Women and people of colour are less likely to apply to jobs unless they meet every single qualification. At Habitat, we are dedicated to building a diverse, inclusive and authentic workplace. So, if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Habitat for Humanity GTA is committed to ensuring a barrier-free, accessible and inclusive work environment. We welcome and encourage applications from people with disabilities. Upon individual request, we will endeavor to remove barriers to the hiring process to accommodate candidates with disabilities, providing the applicant has met the bonafide requirements of the employment position. Please inform us should accommodation be required at any point during the recruitment and selection process.

As part of our selection process, the successful candidate must complete a police background check.

We thank all applicants for their interest in Habitat for Humanity GTA, however only those selected for an interview will be contacted.