Project Coordinator

Stantec Consulting International Ltd.; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

A global leader in sustainable engineering is seeking a Project Coordinator in Toronto to support project delivery and manage documentation. You will be responsible for coordinating team activities, financial tracking, and communication between stakeholders. Ideal candidates have a degree in Architecture or Engineering, with at least 5 years of project coordination experience. This full-time position offers a dynamic work environment focused on impactful building projects.

Qualifications

• Minimum 5 years of experience in project coordination or management support.
• LEED Green Associate or LEED AP preferred.
• Experience with document control systems and construction administration processes.

Responsibilities

• Manage project documentation and team activities.
• Oversee financial tracking and reporting.
• Coordinate project meetings and document outcomes.

Skills

Organizational skills

Communication skills

Detail-oriented

Coordination across teams

Proficient in Microsoft Office Suite

Education

Bachelor’s degree in Architecture or Engineering

Tools

Bluebeam

Project management platforms

Job description

Overview

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec.

Your Opportunity

As a Project Coordinator, you will play a key role in supporting the successful delivery of projects by working closely with Project Managers and engineering teams. You will be responsible for managing project documentation, coordinating team activities, and overseeing financial tracking and reporting. This is a dynamic role for someone who thrives in a fast-paced, collaborative environment and is passionate about contributing to impactful building projects.

Your Responsibilities

• Collaborate with Project Managers and multidisciplinary engineering teams to support project execution.
• Manage all aspects of document control, including tracking submissions, maintaining version control, and organizing project files.
• Assist with financial management, including: Budget tracking and updates
• Estimate to completion (ETC) analysis
• Invoicing coordination
• Financial reporting and variance analysis
• Coordinate and document project meetings, including scheduling, minute-taking, and follow-up on action items.
• Support the preparation of project deliverables and submission packages.
• Track Requests for Information (RFIs), responses, and team inputs.
• Ensure compliance with internal project management frameworks and client requirements.
• Facilitate communication between internal teams and external stakeholders.
• Assist with permit applications and project documentation for regulatory approvals.
• Contribute to business development efforts, including proposal support and marketing materials.

Your Capabilities and Credentials

• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent communication skills, both written and verbal.
• Detail-oriented with a proactive approach to problem-solving.
• Skilled in coordinating across multidisciplinary teams and managing complex documentation workflows.
• Familiarity with project financials and reporting tools.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook), Bluebeam, and project management platforms.
• Experience with document control systems and construction administration processes.
• Knowledge of building construction systems and terminology is an asset.
• Familiarity with Ontario AFP and P3 procurement processes is a plus.
• Understanding of clinical and engineering terminology is an asset.

Education and Experience

Bachelor’s degree in Architecture, Engineering, or a related field.

Minimum 5 years of experience in project coordination or project management support roles.

LEED Green Associate or LEED AP preferred.

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may require travel and include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Primary Location: Canada | ON | Toronto

Organization: 1610 Buildings-CA Ontario GTA-Toronto ON

Employee Status: Regular

Travel: No

Schedule: Full time

Job Posting: 06/10/2025 01:10:03

Req ID: 1002531