Project Coordinator

Gensler; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading design firm in Toronto is seeking a Project Coordinator responsible for supporting Design Managers throughout the project lifecycle. The ideal candidate should possess a Bachelor's degree in Finance or Business and demonstrate self-motivation and strong communication skills. This role offers the opportunity to contribute to diverse design projects and enjoy comprehensive benefits including paid time off and professional development reimbursements.

Benefits

Medical and dental benefits

Wellness programs

Paid holidays and time off

RRSP contributions

Professional development reimbursement

Tuition reimbursement

Annual bonus opportunities

Qualifications

• Bachelor's degree is preferred; self-motivated and curious about architecture.
• Proficient in Word and Excel with excellent communication skills.
• Legal and contract review experience is a plus.

Responsibilities

• Assist with contract/proposal drafting and tracking.
• Liaise with In-House Counsel and Project Accountant.
• Utilize project management tools for efficiency.
• Support design/project managers throughout project lifecycle.
• Conduct miscellaneous tasks to enhance project quality.

Skills

Self-motivated

Excellent verbal and written communication skills

Proficient in Microsoft Word

Proficient in Microsoft Excel

Education

Bachelor’s degree in Finance or Business

Tools

Data management software

Job description

Your Role

As a Project Coordinator, it is your responsibility to support Design/Project Managers throughout the life of the project from the initial proposal, through various design phases, to project close-out.

What You Will Do

• Contract/Proposal Assistance – Write, edit, administer and track signage on Letters of Intent, Interim and Final Agreements, Consultant Agreements, and Work Authorizations.
• Liaise between In-House Counsel, Design Manager and Project Accountant to incorporate comments into draft contract and ensure contract fee is up to date.
• Utilize project management tools to increase efficiency for both Design Managers and the studio; this includes entering staffing and revenue plans, creating project schedules, and using data management software to identify areas of improvement.
• Be a go-to resource in your studio on how to understand, meet, and exceed firmwide metrics goals (staffing and revenue plan completion, contract signage, resilience and sustainability metrics).
• General project assistance such as supplementary project research, meeting notes, updating project profiles, and other miscellaneous tasks to improve the project quality and delivery process.

Your Qualifications

• Bachelor’s degree in Finance or Business preferred
• Self-motivated and naturally curious about the architecture and design process
• Proficient in Microsoft Word, Excel and capable of taking Meeting Notes
• Excellent verbal and written communication skills
• Legal and contract review experience is a plus, but not required

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions, our offices reflect our people’s diverse interests.

Perks: We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, wellness programs, paid holidays and paid time off. We also offer contributions to the RRSP and twice annual bonus opportunities. As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.