Project Coordinator

Aecon Group; Toronto; On-site; CAD 70,000 - 85,000; Full time

Benefits offered by this job

Medical and dental program

RRSP with company matching

Performance-based bonus program

Job summary

ONxpress Civils is seeking a Project Controls Coordinator to support commercial and project controls management for engineering design sub-consultants. You will work with the Design Management team to drive financial performance, maintain project controls, and align technical delivery with commercial outcomes.

You will help manage budgets, forecasts, cost reports, and invoicing while collaborating with internal teams, consultants, and Metrolinx to ensure accurate data and timely reporting.

Qualifications

• Degree or diploma in a related field with strong analytical capabilities.
• Experience in project controls, budgeting, forecasting, and reporting is required.
• Knowledge of CBS, earned value concepts, accruals, commitments and project reporting is a plus.

Responsibilities

• Assist in developing, maintaining, and monitoring project budgets, forecasts, commitments, accruals, and cost reports, identifying variances.
• Maintain CBS, project controls registers, and supporting documentation.
• Track change requests, scope adjustments, and cost/schedule impacts.
• Support monthly cost, schedule, progress, and commercial reports for review.
• Validate consultant invoices against contractual requirements with technical teams.
• Coordinate monthly invoicing, payment applications, and financial reporting.

Skills

Budgeting

Forecasting

Cost control

Invoicing

Financial reporting

Project controls

Analytical skills

Communication

Organization

Attention to detail

Education

Degree or diploma in Project Management, Business, Finance, Engineering, Construction Management, or Architecture

Job description

Operating Sector: Primarily Major Civils

Who We Are

The ONxpress Civils Contractor General Partnership, a partnership between FCC Canada Limited and Aecon Infrastructure Management Inc., is a multidisciplinary Civils Joint Venture (CJV) team with global expertise in delivering innovative solutions for both railway and civil construction projects. Working under Alliance agreements with Metrolinx, the team is helping to modernize railway construction across the GO Transit network.

An Alliance framework, which is relatively new in Canada, is a collaborative partnership between the owner and contractor, who work together with a best-for-project mindset. By streamlining decision making, the Alliance helps ensure that high-quality work is delivered, certified, and transferred in a progressive, transparent, and risk-managed manner.

The Alliance operates with a core focus on safety, efficiency, and sustainability, while fostering strong relationships with stakeholders and rights-holders and contributing positively to local communities as a good neighbour. Through this collaborative approach, the Alliance is helping drive the modernization of key sections of the rail network as part of the GO Expansion Program.

If you’re passionate about making a difference and want to be part of a progressive and modern way of working, we want to hear from you.

What You’ll Do

As a Project Controls Coordinator, you will support the commercial and project controls management of engineering design sub-consultants. Working closely with the Design Management team, you will help drive financial performance, maintain project controls, and ensure alignment between technical delivery and commercial outcomes.

This role supports budgets, forecasting, cost tracking, invoicing, reporting, and change management activities while contributing to consultant performance oversight and continuous improvement initiatives. You will operate within an integrated Alliance environment, interfacing daily with internal teams, consultants, and Metrolinx.

Additionally. You will:

• Assist in developing, maintaining, and monitoring project budgets, forecasts, commitments, accruals, and cost reports, identifying trends and variances.
• Maintain cost breakdown structures (CBS), project controls registers, and supporting documentation.
• Track change requests, scope adjustments, and commercial issues, including assessment of cost and schedule impacts.
• Support the preparation of monthly cost, schedule, progress, and commercial reports for project and management review.
• Validate consultant invoices against contractual requirements, deliverables, progress, and level of effort in collaboration with technical teams.
• Liaise with project controls, finance, and project delivery teams to ensure consistency and accuracy of project data.
• Coordinate monthly invoicing, payment applications, and financial reporting activities to support accurate project performance reporting.
• Assist in identifying, tracking, and reporting project risks, issues, and opportunities, supporting timely resolution and escalation where required.
• Contribute to the continuous improvement of project controls processes, reporting tools, and commercial management practices.

What You Bring

• Degree or diploma in Project Management, Business, Finance, Engineering, Construction Management, or Architecture
• 3-5 years of experience in project controls, project coordination, commercial management, cost control, or a related project delivery role.
• Experience supporting project budgets, forecasting, cost control, invoicing, and financial reporting.
• Experience working with engineering consultants within infrastructure or transit environments is a differentiating asset
• Strong analytical and organizational skills, with the ability to manage multiple priorities and meet competing deadlines
• High attention to detail and ability to work confidently with financial, contractual, and project performance data
• Strong written and verbal communication skills, with the ability to collaborate effectively with technical and non-technical stakeholders.
• Knowledge of cost breakdown structures (CBS), earned value concepts, accruals, commitments, and project reporting principles is considered an asset.
• Proactive, accountable, and continuous-improvement focused mindset with a desire to develop a career in project controls and commercial management.

Expected compensation for this role is between $70,000.00 - $85,000.00 annually. Base salaries are determined according to multiple factors including skills, experience and potential impact on the role. Internal and external competitiveness are also taken into consideration. In addition to base salary ONxpress also offers a comprehensive medical and dental program, RRSP with company matching and the potential to participate in our discretionary, performance based bonus program.

This role is a newly created position.

As part of our commitment to fair and transparent hiring practices, ONxpress may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and ONxpress’ AI Usage Policy. All final decisions are made by qualified ONxpress team members.

This position is with ONxpress Civils (“CJV” aka the Design & Construction team); the project segment responsible for the modernization and modification of the key area network, including countless innovations in the way the regional rail infrastructure is built.

We value diversity and encourage all qualified individuals to apply, regardless of whether they meet 100% of the qualifications listed. If you believe you have the skills and passion to excel in this role, we welcome your application and the opportunity to consider you for the position.

We are an Equal Employer. Should you need any accommodation through the recruitment process, please contact [e-mail].