Project Coordinator

Symtech Innovations Ltd.; Richmond Hill; Hybrid; CAD 52,000 - 72,000; Full time

Job summary

Symtech Innovations Ltd. is seeking a Project Coordinator to support the project management department and field staff. You will assist PMs in obtaining and logging shop drawings, manage RFIs and change orders, and help prepare monthly cost reports and WIP forecasts.

Travel to Ontario sites may be required. Under supervision, you will handle administrative tasks, organize drawings for subcontractors, and participate in project meetings to ensure smooth delivery and quality control across

Qualifications

• Degree in Construction Management preferred.
• Strong reading of construction drawings.
• Proficient with Microsoft Office including Outlook, Word, Excel and Project.
• Experience with CAD and ability to read construction drawings is preferred.

Responsibilities

• Assist PMs in obtaining and logging shop drawings from manufacturers and subcontractors (to issue to GC/Owner and engineers).
• Distribute approved drawings and project documents to teams and subcontractors.
• Manage RFIs, change notices/orders and cost projections; update drawings and data entries.
• Prepare and print monthly cost reports and WIP forecasts.
• Support site team with administrative project functions and attend site meetings.

Education

Degree in Construction Management

Tools

CAD

Bluebeam

Accubid/Change Order

MS Project

Microsoft Office

Job description

Reporting to the Senior Project Manager, this individual will be responsible for providing direct support to the project management department and Field Staff. Working under direct supervision, the Project Coordinator aids in the execution of phase(s) of project delivery defined in the essential duties section. This position must follow specific and defined procedures and instructions (verbal and written) and requires supervisor approval of proposed actions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist Project Managers in obtaining shop drawings from Manufacturers, Suppliers and Subcontractors.
• Preparation and logging of shop drawings for issue to the General Contractor/Owner and Engineers. Follow up and distribution of the approved shop drawings and all project related documents to the Manufacturers, Suppliers and Subcontractors.
• Clearly articulate and manage RFIs
• Distribution of change notices/orders to Subcontractors and Suppliers. Once approved; distribution to project team, subs/suppliers, cost projections (data entry), updating current drawings, various data entry accounting tasks
• Entry of change orders and distribution of change notices/orders to Subcontractors and Suppliers.
• Prepare and print monthly cost reports for the Project Managers
• Preparation and monthly update of the work in progress (WIP) forecast sheets.
• Copy and distribution of drawings and change orders
• Manage and issue project deficiency punch list
• Preparation and management of commissioning and project specific quality control forms
• Organize and obtain drawings and specifications from our clients for distribution to our Sub-Contractors
• Support the Project Manager, Project Team and Site Superintendents in any administrative project functions
• Attend site meetings and visit job sites as required to support the Project Team
• Participate in our company operational meetings such as Project Delivery meetings, staff meetings, Project Status review meetings
• Participate in training seminars and courses on an ongoing basis. The cost of these courses will either be covered or will be reimbursed
• The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the position’s role within the business unit.

EXPERIENCE, SKILLS & KNOWLEDGE:

• A Degree in Construction Management is preferred.
• Previous experience working in the electrical construction industry would be an asset
• Experience with CAD and the ability to read construction drawings is preferred.
• Experience with Bluebeam is an asset
• Demonstrated competency with Microsoft Office including: Outlook, Word, Excel, and Project
• Experience with project or construction management software is an asset
• Experience with Accubid / Change Order software is an asset
• An ability to read, understand, and interpret construction plans is desired
• relationships with employees at all levels
• Driver's license and the ability to travel to job sites

TRAVEL:

• 10-60% of travel to site within Ontario may be required.

Symtech Innovations is an equal opportunity employer. We celebrate equity, diversity and are committed to creating an inclusive environment for all employees. If you require accommodation in any stage of the recruitment process, please contact [e-mail]. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.