Project Coordinator

POSITION: Project Coordinator
REPORTS TO: Manager, Production
DEPARTMENT: Rail Mechanical
LOCATION: North Bay
REFERENCE: 300-38-26
SALARY: $69,706 - $82,004

WHO WE ARE:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1000 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT:
The Project Coordinator EAM is accountable for supporting the successful planning, execution and completion of major projects associated with EAM operations. The Project Coordinators are heavy users of the EAM (Enterprise Asset Management) system and will work closely with the Capital Project Managers and Maintenance Planners to ensure accurate project coordination, work order tracking, costing, data management, and communication to support functional divisions.

MAJOR DUTIES/ RESPONSIBILITIES:

1. Participate in the RFP process for new procurement as required
2. Participate and coordinate decommissioning and review of end-of-life retirement for assets
3. Coordinate inspections of new equipment prior to delivery to ensure compliance with specifications outlined in RFP
4. Ensure asset information is shared with Asset Analyst for registration into Hexagon/ARI
5. Create projects using the EAM system to track work execution and supply chain management activities
6. Participate in the development and update of Asset Management Plans and Capital Plan submissions when requested
7. Support asset investment planning and forecasting by providing input on maintenance strategies
8. Assist in the development and refinement of project plans, ensuring that they align with company goals and objectives, and help in identifying required resources and potential risks
9. Assist in the monitoring of capital project budgets and track expenditures using EAM
10. Monitor project budgets, track expenditures, and provide regular financial reports to ensure projects remain within allocated funds and financial compliance
11. Monitor purchase orders, invoices, and vendor payments related to asset management projects
12. Keep accurate records of office activities, including filing documents, managing databases, and updating records
13. Serve as a liaison between project teams, internal departments, and external stakeholders, facilitating clear and effective communication to keep all parties informed and engaged
14. Coordinate annual overhauls with OEM
15. Manage and maintain project schedules, including coordinating meetings, deadlines, and milestones to ensure timely progression and completion of project activities
16. Prepare regular progress reports and presentations for senior management and stakeholders
17. Coordinate with the Maintenance Planner the allocation and utilization of resources, including personnel, equipment, and materials, to maximize efficiency and meet project needs
18. Analyze asset data to support decision-making and continuous improvement
19. Prepare dashboards and KPIs for project performance tracking

REQUIREMENTS:

1. College diploma in Business Administration, Project Management, Civil, Mechanical or Electrical Engineering, Information Technology or a related field
2. 2-3 years’ experience in asset management which includes asset lifecycle tracking, assessing asset related performance and presenting corrective remedies and plans
3. 2-3 years’ experience in an industrial manufacturing/maintenance shop, or operational environment in a data management intensive role
4. Experience in data entry, reporting, and document management in an EAM system
5. Certified Project Management Professional (PMP), Certified Asset Management Professional (CAMP) or Computerized Maintenance Management Systems (CMMS) certification is preferred
6. Experience with asset management software like SAP PM, IBM Maximo, HxGN EAM, or Oracle EAM
7. 2-3 years experience in project support or capital project tracking is preferred
8. Use of SAP, Oracle Financials, or other accounting/budgeting systems for tracking capital expenditures
9. Experience with Lean Six Sigma, or business process automation to improve asset management efficiency
10. Proficiency in Microsoft Project, Smartsheet, Primavera P6, or other project tracking tools
11. Ability to create project presentations and status reports
12. Power BI / Tableau experience is preferred for data visualization and KPI tracking
13. Ability to input, track, and analyze asset data, work orders, and project progress
14. Proficient in Microsoft 365 with advanced Excel skills
15. Familiarity with industry regulations, safety standards, and risk mitigation strategies
16. Ability to work independently and in a team environment and effectively collaborate
17. Exceptional communication skills with the ability to articulate and present results
18. Excellent coordination & planning skills with the ability to adapt to shifting priorities
19. Self-directed with strong problem solving and analytical skills
20. Commitment to health & safety

BACKGROUND INVESTIGATION: The successful candidate will need to pass the following clearances: criminal record check, employment references and education verification.

CLOSING DATE: April 21, 2025, no later than 11:59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply: https://www.ontarionorthland.ca/en/careers

At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.

Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.

Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 394 pour plus de renseignements.