Project Coordinator

Job Title: Project Coordinator – Investment Operations Transformation

Business Group: Business Operations Solutions – Business Transformation Team

Project Type: Transformational initiative impacting front, middle, and back office operations within the investment management domain.

Job Summary:

We are seeking a highly organized and proactive Project Coordinator to support our Business Transformation team within Investment Operations. The ideal candidate will play a key role in coordinating complex, large-scale transformation initiatives across a global investment management environment. This role will provide critical support to project and program managers, helping to ensure timely delivery and efficient resource utilization.

Key Responsibilities:

Project Planning and Coordination

• Assist in updating project plans, schedules, and timelines.
• Coordinate with cross-functional team members to ensure project tasks remain on track.
• Support resource allocation and help ensure efficient use of project resources.

Communication and Meetings

• Schedule and organize internal and external meetings.
• Prepare meeting agendas, record minutes, and track follow-up actions.
• Communicate project updates and maintain consistent reporting to stakeholders and leadership.

Documentation and Reporting

• Maintain accurate and up-to-date project documentation (charters, schedules, risk logs, etc.).
• Create and distribute regular reports on project status, budget tracking, and resource usage.

Risk and Issue Management

• Monitor project risks and issues and support the development of mitigation strategies.
• Coordinate issue resolution with relevant stakeholders.

Administrative Support

• Provide day-to-day administrative support including organizing documentation and managing logistics for project-related events, workshops, and travel.

Must-Have Qualifications:

1. Minimum 5 years of project management or coordination experience, particularly in transformational projects.
2. Minimum 5 years of experience in capital markets or investment management environments.
3. Minimum 5 years of experience working in a globally distributed organization.
4. Experience managing or supporting large-scale projects with multiple workstreams and diverse stakeholders.
5. Bilingual in French and English (written and spoken).
6. Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint.

Nice-to-Have Skills:

• PMP or Scrum certification.
• Prior experience with market data systems or investment operations.

Soft Skills:

• Excellent verbal and written communication.
• Strong organizational skills and the ability to manage multiple priorities simultaneously.
• Customer-focused with exceptional interpersonal skills.
• Independent, proactive, and self-motivated.
• Ability to maintain confidentiality and manage sensitive information effectively.

Education:

• Bachelor's degree in Business or a related field is required.

Ideal Candidate Profile:

• Demonstrates a proactive and independent approach with strong initiative.
• Brings experience from large, global financial services firms.
• Has deep understanding and experience within investment management and/or capital markets.